Diamond Valley Chamber of Commerce
Meeting of January 13, 2010
Flare N Derrick, Turner Valley

Present:  Cathy Hutcheson (Town of Black Diamond EDC), Pat Lothrop (Diamond Willow Artisan Retreat), Barb Froud (Webby Inc.),
 Bill Price (Town of Black Diamond Council), Betty Paul (Pegasis Spirit of the Earth), Gord Tomke (Pegasis Spirit of the Earth), Gerald Smith (Real Storage),
 Randal Williamson (PhotoShots), Lori Green (Black Diamond Hotel)



Approval of the Agenda - moved by Randal with the following additions:

addition of Meeting Times under new business


Moved by Pat to approve the Minutes of October 14, 2009


Moved by Barb and seconded by Betty to approve Treasurer's Report as presented

Nathan has been paid $7000 of the monies owing to him, he is still owed 
approx $2500.

The annual financial statements are to be audited for submission to the province,

Jim Lawton is unavailable to review the financials this year
 go with 2 members to audit Barb and Betty to do.

Brochure Ads - suggested giving the businesses that were on last year first
option at a discount rate.  




Old Business



	Signs - We haven't had the opportunity to sit down with Sharlene to discuss
possible our solutions.



New Business


	Membership Rates
 Okotoks $150
Calgary 237.50, Cochrane $139, Bragg Creek $100

Suggested that we have to act big to get big, suggested raising to $95

Send out an email that we are looking at increasing our membership to $95/year.
Include the value add and ask for their response

Business License talk about it at BD EDC

Cathy would like some packages for Chamber



	Staffing VIC
 Randal has spoke to the principal of the High School

Randal to check to see if we can get the youth credits, work experience.

Granting - Barb to check into.

Students need to be trained.

Start with their 20 hours of volunteering and then offer them paid position for the summer
if they pan out.



	Meeting Times
 - consider lunch meetings - at one of our member restaurants.
The hotel is open to have us have our meeting there.
  Support space, member, turn out for 
rotation.  1 hour meeting.  RSVP prior to the meeting.
   We would welcome having the businesses getting up and talking about their businesses.

 

	Advertising at VIC
 - need to know who they contacted last year and who was open
to advertise and who participated.
  Would like to do a new map each year.  We would need to
have a committee take care of the brochure.  We need to stay on top
 of the printing this year
as we had a complaint about the art work.   One person to be the overseer Randal has volunteered to do 
this.  We need a price list for the existing members at a discount rate.  Send out an email to the developers to let them
 know that we are reproducing this year and someone will be in contact with them.



	Wait for the brochure advertising sales before we decide on the staffing

We have enough for the weekends, during the week would be reliant on our funds
Need to do an initiation to the seniors
  Randal will speak with them.



	Google Ads
 - what we could do to promote the area.  Social media is the way of the
future.
   Set up key words if someone is sending an email with it will come up on google and gmail

Lets get some pictures up on the site and go from there.

About $1 per click through, there is a maximum budget that is set up.
Kijji ads are free.
 

	Kijji, Facebook and Twitter Advertising
 same as above



Barb suggested adding more activity driven pictures on the website.



Next meeting

President to do a overview of the year

Elections 
Vice Chairperson
Secretary


Welcome Monique LeBlanc to Turner Valley


News from Black Diamond EDC

Cool little towns website is being fixed and Turner Valley has joined
talk to Monique if you are a
 Turner Valley business and you would like to be involved.



TNC Marketing publication for the Diamond Valley Region - Millarville, Turner Valley, Black Diamond and Longview.
  To be given out at Trade Shows with the Rise CD.  20 - 24 color page magazine of all of our best features for tourists,
 relocation.  2000 copies Cathy checking on cost to do another run.  Focusing on lifestyles and tourism.  We have some good marketing tools but
 need a way to track them and make sure they are going where we want them to go.



Rural Routes lifestyle trade show BD EDC will be participating with partners



Special Events committee meets on the 21st to determine whether there will be a committee or not,
To organize events in Black Diamond (includes parade and Light Up).



Meeting adjourned

For Annual Meeting Barb to make up sheets that include:

Did you know your membership includes
point form
What else would you like to see from us
Arrange meeting with Sharlene for signs


Next meeting 

Try to get at least on other person out to a meeting

Annual General Meeting and Elections

Feb 10/10

12:00

BD Hotel