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Diamond Valley Chamber of Commerce
Meeting of October 14, 2009
Diamond Willow Artisan Retreat, Turner Valley

Present: Gord Tomte (Pegasis), Pam Milkolayenko (Wow and Then), Pat Lothrop (Diamond Willow Artisan Retreat), Bill Price (Town of Black Diamond), Tim Tomayer (Chinook Windz Healthly Pets),
, Jason Spicer (Pharmasave), Randal Williamson (PhotoShots), and Barb Froud (Webby Inc and Dundee Securities Corp)

Prior to meeting we had a tour of Diamond Willow Artisan Retreat's new facility. Beautiful location for a retreat.
Thank you Doug and Pat

Meeting called to order at 7:30

Welcome to all by Randal - Everyone introduced themselves

Approval of Treasurer's Report - moved by Tim to approve the treasurer's report as presented, carried Treasurer's Report

Moved by Pam to approve the Minutes of June 10 as presented, carried.

Moved by Randal to approve the Minutes of September 9, 2009 as presented with the following correction, Art in the Park - over 25 artists -
suggested that a possible 400 people attended. carried.

Discussion Topics

  • Signage complaints - it is felt that they should only be accepted from business owners and prior to the town acting they
    should only do so if they are from 3 different businesses due to some of the down town businesses being at odds with each other.
    All businesses in Black Diamond should be invited to a meeting to discuss the signage issue prior to doing a face to face with the council.
    Request Mayor Brown attend a meeting to discuss also prior to meeting face to face with council.
    Signage Committee to be Randal, Tim and Barb - Jason to help with contacting businesses.
    Tim to send Barb the information that he had from the last committee.
    There are actually 2 issues regarding the signs - A board Signs and building projection signage
  • Getting Business to produce results - suggested that we see if we can get the newspapers to do a free piece on business
    every month and also put in our newsletter to help.
  • How to keep motivated - moving things around is energizing and helps with inventory control. Remember - It's all about averages not the days total.
    Promote local shopping
Refreshments offered

Meeting adjourned at 9:30PM

Next meeting November TBA
Flare N Derrick, Turner Valley
7PM




Diamond Valley Chamber of Commerce
Meeting of September 9, 2009
Flare N Derrick, Turner Valley

Present: Betty Paul (Pegasis), Gord Tomte (Pegasis), Hazel Martin (Town of Turner Valley), Lori Green (Black Diamond Hotel), Jim Lawton (J.W. Lawton),
Nathan Jones (Town of Turner Valley), Bernie Foster (Community Builder), Pam Milkolayenko (Wow and Then), Pat Lothrop (Diamond Willow Artisan Retreat),
Sandra Wiebe (Routes Magazine), Cathy Hutcheson (Town of Black Diamond EDC), Jason Spicer (Pharmasave), Christine Waddell (Aesthetique for You),
Gerald Smith(Real Storage), Todd Curran (Gateway Gazette), Randal Williamson (PhotoShots), and Barb Froud (Webby Inc and Dundee Securities Corp)

Meeting called to order at 7:07

Welcome to all by Randal - Everyone introduced themselves

Approval of Treasurer's Report - $3249 in cash in bank as of today.
We ended up hiring staff for the season at the VIC after the volunteer didn't pan out. Pat to send Barb a copy.

Bernie Foster - Community Builder - Associations members join and become a member they go to community businesses and the business pays a small fee,
50% of the merchants commission goes to the association with the other 50% staying at community builder for administration and advertising, 100% write of as a promotional
expense. Community builder advertises your business to all the associations. There is no cost to you business until the point of sale commission.
Commission is small and negotiable and can be changed monthly if necessary at the present time it is at 2%. Been very well received with good participation from the community.
Two associations have signed up - High Country Rockies and Millarville School. Benefit to the business. As the company gets bigger
their will be quarterly mailings, passive fund raiser. 150 member association with each member spending $500 you can raise $9000 over the course of one year.
Any trade any service can use this system.

Radio Campaign - applied to the government for funding for a 3 prong radio campaign, Lite 96, XL 103 and Country 105 for approx $12,000.
Lite 96 doubled our campaign by offering it on Jack as well. Goals of campaign increase visitors, increase web hits and count the visitors that attended the VIC.
Parade in the Snow with the prime minister's wife
Art in the Park - over 25 artists - suggested that a possible 1400 people attended. Web hits went up astoundingly.
Visitors to the VIC staffing was a little off for the first month took some time to get the people in. Total visitors counted was 202 - 178 people signed
in the guest book with about 40 entries into the contest. $12,800 radio is good to use
in conjunction with other ads were well done. Jason advises that the summer was good for his business with Albertans, Southern BC and Calgary. Barb to put up sign at VIC closed
for the season. Next year we should look at doing something else with the TDR whether it be a mail out or bill board.
Any ideas lets talk about them early in the new year.
VIC promoted local business for food and shopping.
How do we generate more business for the businesses in the community.
Need a spokes person on how to work out the parking issues in especially Black Diamond and Longview. We need to be one voice.

How do we make the businesses get better. Presentation to Longview Sustainability proposed by Randal. Level the playing field. Our business owners are nice people.
Get out of your stores and start generating business on your own don't wait for the people to always comes in.

Saturday September 26 an Antique Fire Muster - a show and shine of all current and antique fire trucks. Parade of garage sales. Pancake breakfast, Seclusion
Valley opening their presentation center

The triathlon was a huge hit out there and it was packed. 4 times as many people as they anticipated.

Don't assume you know what your customers want. Everyone is unique, you have to ask questions.
Use local personalities for promoting your businesses.
In your product and services you are providing sell the benefits.
Tell people about people you know, do seminars, add a referral card, posters.
Know what's available in the area.
Promote each other.
People spend money when they are laughing
Hit people with things that important to them ie. Give away hot dogs to bring them to your store
Helping launch new projects
Communicating

Cathy from Black Diamond EDC is putting together a walking driving tour for Alberta Art Days Sept 18 - 20, 2009.
Put together a pretty full pamphlet of what's happening. Town of Black Diamond new website is up and running.
Downloadable from site and distributed from the businesses that want it. In June next year there is Southern Alberta Art Days and will hopefully make it bigger.

VIC so many of the other communities want to work with us sharing. Sister city Cutbank Montana wants to share. Lots of opportunities to keep
things friendly and local and support the businesses. Other sister city is Nanton Alberta.

Diamond Willow Artisan Retreat - During Alberta Arts Days having an arts weekend. 10 artists attending with one international.
Friday painting out on the property. Saturday evening there will be a Gala showcasing the artists work. Music guitarist from the area. Door prizes want the
guests to do a peoples choice vote. In support of the Rowan House emergency shelter with a silent auction. Tickets $25 available through Pat or at Maryanne's Eden.
Sunday Noon to 5 with exhibitions. Tours of the facility. Open invitation to attend either Saturday night or Sunday.

Routes Magazine Arts and Entertainment listings are free in the center. Send as soon as you know anything last minute is posted
on the website. Artist feature every month.

Longview Art and Music - Well done and organized.

What does everybody expect out of the chamber????
We need a mandate - And One Voice!!!!
More structure.
Where do we go from here? Next meeting an open format on how to generate sales.
How to market, how to increase business for all of us.

Don't use every square foot for retail, no clutter, customer service, happy staff, persistence, committed to your business concentrate on local shoppers.

Each attending member find out what their problems are and what are their successes.

If you have something you want to bring up send it via email to Barb and we will work on it.

Moved by Barb to adjourned at 8:52 PM

Next meeting October 14, 2009
Diamond Willow Artisan Retreat, 4KM West of Turner Valley
7:00PM




Diamond Valley Chamber of Commerce
Meeting of June 10, 2009
Flare N Derrick, Turner Valley

Present: Abraham Ma (Coyote Moon), Jason Spicer (Pharmasave), Nathan Jones (Town of Turner Valley), Rick Lewis (The Eagle 100.9FM),
Cathy Hutcheson (Black Diamond EDC), Malcolm Froud (Appofis Stone Works), Christine Waddell (Asethetique For You), Hazel Martin (Turner Valley Events),
Pat Lothrop (Diamond Willow Artisan Retreat), Randal Williamson (Photo Shots), Todd Curan & Guest (Gateway Gazette),
Ron & Rose Sandul (Sandul's Pharmacy), Tim Tomayer (Chinook Winds Healthy Pets), Bill Price (Town of Black Diamond),
Mike Ross (Black Diamond Hotel), Laurie (Black Diamond Hotel), Barb Froud (Webby Inc, Dundee Securities Corp)

Randal welcomed everyone and a short question and answer period took place on the Visitor Information Center.
Updated everyone on the Visitor Information arrival to it's new location and the grand opening. Hazel advised on upcoming Turner Valley events including
grand opening day.

Moved by Randal and seconded by Christine that we pay for the hayrides at the grand opening For $500 to Anchor D carried.

Meeting adjourned and everyone was invited to enjoy Pizza from Granny's

Next meeting
September 9, 2009
7PM
Flare N Derrick, Turner Valley




Diamond Valley Chamber of Commerce Meeting of May 13th, 2009 Flare n Derrick, Turner Valley Present:: Pam Mikolayenk (Wow & Then), Hazel Martin (Town of TV Special Events Com.), Maureen Nelson (TVOS, & TV Parks, Pathways),
Jason Spicer (Pharmasave), Nathan Jones (Town of Turner Valley), Todd Curran (Gateway Gazette), Bill Price (Town of Black Diamond), Barb Froud (Webby Inc),
Pat Lothrop (Diamond Willow Artisan Retreat), Marvin Garriott (Marv's Classic Soda Shop), Seth Leon (Eden Valley), Gerald (Real Storage)

Meeting called to order at 7:05 by Pat

Introductions - Everyone introduced themselves and advised what business they were with.

Moved by Pat to approve the agenda as presented

Moved by Nathan and seconded by Todd to approval of Treasurer's Report as presented. As of May 5 - Balance of $20,000 due to map advertising revenue
and $5000 from Turner Valley

Moved by Pat and seconded by Bill to approval of Minutes of April 9, as presented

Guests:
  • Hazel Martin Friday June 5th - 7th Annual Diamond Valley Fun Run
    Sat June 6th Discovery Days
    Sun June 7th - Interdenominational Church Service
    June 20 - Seventh Heaven Gospel Singers, Free Event
    July 1st - 1st TV Triathalon
    July - Aug - Bloomin Boxes
    Aug 8 - Art and Music in the Park - Eve and Company will be on stage in the Gazebo
    In the fall looking at Mountains Memories and Music
    December 31 - Family New Years Party
    Drive In theatre isn't going as they now have to charge to pay the artists from the movie.
    Hazel has a contact if anyone is interested in looking in to.
    Pay and Stay - Barb to see if we can find out
    Rhubarb Festival & Quilt Show June 6
    Have already had about a dozen artists sign up for Art in the Park after they mailed invitations.
  • Marv Garriott - Rock and Roll event - not going to be much different than last year,
    July 26 noon - 4. Stage will be smaller. Some money left in the merchant association account will split
    between the chamber and the event. Some money towards the band which is $1000. Hasn't approached the town about
    shutting the street 1st street from center to center Several car clubs are expressing interest.
    Elvis will be in attendance. Atco will supply their stage. Run the band at Grillo's a good place to stop traffic.
    Marv has 60 commercials booked in July. There is an Eagle package available to other businesses for this weekend.
    Looking for audience participation for both kids and adults of the best Elvis and Maryln look alikes. Doesn't take many volunteers.
    There is a $10 entrance fee for the cars or a donation to the food bank. Marv is thinking that we should have a dance involved in the day
    Maybe Jive demonstrations. Marv's Rock and Roll Classic. 600-700 people at last years event.
    Checking to see if we can get some of the stores open on Sunday. Any kind of sidewalk sales or
    anything they can do outside for the day will be a bonus. Would need a volunteer or two on checking the cars in.
  • Cathy Hutcheson (Cathy unable to attend Barb provided info)
    Black Diamond is putting up mall type signs at the parking lot, town office, and campground.
    Photo contest with Discover Foothills.com
    Ad has gone to Cowboy Trail
    Routes Magazine gone out
    Eagle 103.9 working with chamber
    Visitors Guide already on the street
    Sheep River Traveller already on the street
Old Business

VIC - Turner Valley at 95% sold, Black Diamond at 60% sold
Will take a little bit more of a push in the Diamond. 5 or so new members from this initiative
Information - need brochures - Jason has contacted Travel Alberta to get the regular stuff. In order to become
part of the network, Alberta Information Provider. Once you are on you can't stop them. Jason has signed up. Accredited VIC has a huge check list
allows us to get signage on the highways, provide training, provide a computer, Black Diamond hotel is a VIC as far as Travel Alberta goes.
Volunteers - no one has responded, Jason's main concern, we don't have the 16 hours per week covered as yet.
Maps - still no real input from the towns as to what they want Black Diamond and Turner Valley has their info together
Longview - hasn't been as successful as we had hoped, Seth is trying to get a collaboration together where Eden Valley becomes involved,
expand the town site map to include the Eden Valley area. Pam has
introduced the map and concept to the community. Pat suggested that maybe it could go on the backside
of Black Diamond's Map. Jason has Longview's info. Seth will see if he can get the volunteers together, looking at May 30th opening.
What kind of hours? - Friday to Sunday to start with something like 11-4 - 2-3 hour shifts.
Would like to include the different historic sites for the map The Oilfield society is asking if they might be able to get involved in the signage that we are putting on the outside of the building.
Maureen and Todd to get together. Stan has been putting in application to get money from the province to have people in the VIC
Seth advises that he has a roster but will need to change the days that they operate. Should know by the end of next week.
Looking at 2 people each day. Jason will talk with Travel Aberta to see if we can get someone here to help training these people. Need a list of where
things are. Should advertise for a volunteer coordinator. Maureen will take it to Parks, Path and Recreation and TVOS for volunteering.
Portable toilets will be in for the first couple of months. Washrooms will be locked at night along with VIC. We should encourage all the
businesses to drop in and introduce themselves to the workers at the VIC. Information for the communities will be to Todd within one week.
Still looking for May 30 week end.

Building - $14,000 approx in invoices that were received today Nathan guesses that we will be less than 22,000 to be completed.
Jason has some contacts regarding shelving. We do have 2 opening windows where we could use fans and have to
radiant heaters. Handicap ramp going up. Washrooms in a few months. Costs should be very minor.
Pat has sent the ad for the volunteers to the Beneath the Arch AGM
She has printed up a few that we can post. - Maureen will put up for us.

Grand Opening - 3 options - load on a truck, put wheels on it or bring it on skids the more we add to it the more it weighs.
TVOS is attending the Oil Show in Calgary on June 6 and are willing to take in information.
Dignitaries have to be invited. Anchor D would be willing to help bring in the event.
Maybe see if we could have some wagon rides. Replace mail out in the city with advertising on 3 different radio stations in the city.
Look at some television spots for breakfast shows
Pat and Barb will put together press release for when it will be moved. Invite the minister of tourism, town councils,
dancers from Eden Valley, band from high school. 11-2 with the move taking about 1 hour.
Hot dogs, popcorn, Ribbon cutting at 1:30pm May 30. Maureen to speak with Parks and Paths to see if they would like
to do a games day. Maureen will see if the Flare is available. Nathan will coordinate the day. Nathan will get the info to Barb by the weekend.

New Business

TDR Funding - Calgary Radio Stations, Website Update
Radio Campaign - Summer Long Campaign Lite 96, XL 103 and Country 105
Target group age 45-64.
Each came back with a different proposal
Country 105 - 48 ads at $82.50each plus send the community cruiser out 3 times over the summer along with website and newsletter $3960 total
XL103 - 3 week promotion with 70 ads at $50 each plus they will do some email blast and website $3500
Lite 96 - run a two week contest promoting the area with 28 commercials plus and contest page on their website with email.
Would be sponsoring the traffic report $4,750 we would have to come up with prizes.
Objectives
  • would be increase visitors to the area.
  • Compare the numbers for the parade and art in the park
  • increase website hits on diamondvalleychamber.com
  • To greet 1000 visitors in the VIC where our volunteers would have to keep track on how many people would come through.
100% funded by TDR
Want to brand the ad like the Eagle ads
Moved by Barb, seconded by Bill that Pat proceeds with this initiative carried.

Sheep River Traveller is now online at sheeprivertraveller.com

Moved by Pat that we wrap up June 10th with a Pizza Night here at the Flare up to $500 for pizza and beverages
seconded by Barb carried. Bring partners. Nathan will bring 4 flats of pop. Barb will put up some posters and send out invitations
to the members along with walking around and inviting the businesses.

Next meeting June 10
7pm
Flare N Derrick

Adjourned 9:10pm




Diamond Valley Chamber of Commerce Meeting of April 9th, 2009 Flare n Derrick, Turner Valley

Present: Mike King (MWK Consulting), Jason Spicer (Pharmasave), Nathan Jones (Town of Turner Valley), Gerald Smith (Real Storage)
, Cathy Hutcheson (Town of Black Diamond - EDC), Pam Mikolayenko (Wow & Then), Pat Lothrop (Diamond Willow Artisan Retreat), Randal Williamson (Photo Shots),
Bill Price (Town of Black Diamond) & Barb Froud (Webby Inc)

Welcome and Introductions

Approval of Agenda

Approval of Minutes of March 11/09 – Moved by Pat and seconded by Jason

Approval of Treasurer's Report – from Dec 1 – Apr 2 up $105 over last year – moved by Mike seconded by Bill
Treasurer's Report

Committee Reports

Randal wanted to take the time to thank Nathan and Jason for all the work that they have put into this project

Nathan – Nathan has had drawings done up, Turner Valley Development officer has approved them but would like to see the colors and signage.
If we don't do it now we will have to have another development permit.
Historical colors – Visitors Information Centre Diamond Valley Chamber of Commerce
Flora and Fauna should be included as information and Seasonal information
To start with it will be free things to hand out eventually we might sell books, maps, etc. The booth attendants will
have information on where you can purchase etc. Need information from businesses if they have books, maps, etc for sale
Working with Jonathan and the FCSS has also indicated that they can put up free standing sign
Stan suggested that if we are spending $500 per month the town would put forth the money to run the water and sewer lines
from the Flare N Derrick. Temporarily use portable toilets for a couple of months then put permanent washrooms after the
building is up by way of renovation. Washrooms open to everyone. 3 way split to pay someone to clean the bathrooms daily
Washrooms will not open 24 hours per day probably 8am to 8pm opened by town staff
do everything out of stainless steel, durable bathroom partitions made of MDF and covered with laminate so it is washable.
Insurance – the town would have to own the building to insure it. We need to find out what kind of insurance cost we have to come up with

Advertising and Marketing – need a map of TV
Gone to 2nd draft
Front cover will be the municipality highlight, with calendar of events. Map in the center with advertising around the map
Back side a list of members, more advertising and historic spots
Would like to do some kind of flyer insert drop to 200,000 homes in south Calgary in 6 weeks time
Longview individual businesses will be interested
Only for chamber members
Maps will be around for a year at a time
Visitor Booth options – counters, walls for displaying
Displaying a lot of tourism Alberta, businesses have the opportunity to displaying business cards, pamphlets,
broken down into categories so that even residents can find information they are looking for
Each community should be able to generate $10,000 towards revenue
2 ads over the next 2 weeks to find a coordinator in the Wheel and Gazette
Need dollars collected
Need a sales person for Turner Valley
Need a sales person for Longview
Mail out to chamber members in each of the communities then do follow up on a first come first serve basis.
Map needs to zing – Todd was to update
Services Brochure
Will need to design a different brochure for the marketing piece that will be put into the papers in Calgary
need shots of activity, nature scenes, etc
Nathan has spoke with the different developers
Nathan for sure
JKR for sure they may also buy advertising spot in TV
Candor Properties (Seclusion valley and Everwood) – going for 1 ˝ as per our meeting
Golf Course answer by Monday
4 corners in Turner Valley is done
Smaller ads – Photo Shots is taking one putting name on back
Pat putting name on back
Nathan will speak with more of the businesses after tonight
Pharmasave is a go for Black Diamond
JKR in corner for BD
We have about $16,000 if the towns come through with the $5000 request from each along with monies above.
We want Hans to do the front log face on the building>BR? Pam willing to approach the members in Longview
Pam in for Longview
Nathan suggests that if anyone wants to advertise mark their spots.
Barb to invoice Candor Properties
Deadline Mid May to go to Print
Building by the end of May need to do the week before Parade Day to help promote
Pat to attend the meeting with TDR
Ask for approval from TV and Longview to use the pictures by John Kirinic from last year
Mike will help with volunteer coordinator
We are going to say $30,000 for building with $5000 from the 2 towns and 1500-2000 from the Village
Barb to get info from Brook as per above.
Developing an ad to recruit a volunteer coordinator
working with Seth from Eden Valley – work experience where the band would pay
Brook Carpenter - Travel Alberta – Calgary Tourism Destination Region
Run by a board of directors (11 directors)
Provides cooperative dollars to industry helping industry increase their tourism marketing
cooperative dollars are accessed by industry partnering with at least one other partner
support new or enhanced initiatives
no guarantee matching ratio – can be flexible
negotiated process comes down to the overall scope of the initiatives
how many partners are involved how much money is on the table
if it makes good sense and it promotes tourism for the most part funds are matched 50/50
limit is $15,000 to Brook, anything over goes to the board
end goal is the project becomes self sufficient
the chamber wouldn't have to have the chamber and as we are already a partnership with our membership
they like to think 3 years but there is no limit if necessary
those who know about TDR funding use it a lot
well worth industries knowledge to know what it's all about tourism marketing
Rural communities stand to benefit in this market from people who want to do day trips
They still want to have a holiday shorter daytrip or 2,3,4 day trips ie. Travel Alberta Stay a Little Bit Longer
Tapping into the big markets that are right next door promote the day trip visitation
All work together to get a bigger bang for the buck to really make a big splash in the City
Facebook & Twitter type of marketing initiative might be an option
Visitor's Booth Concept – doesn't have money for that kind of stuff but is willing to direct to people who could have funds.
Rural Initiatives Conference – Canadian Tourism Commission has one hundred million dollars to put towards festivals.
Quite a bit of potential for us to get to people in Calgary
Destination Awareness Dollars – could conceivable get $10000
need at least 2 communities working together.
Nathan brought up the maps for the tourist booth Brook advised that it is a good fit Evaluation at the end has to be done
Year starts April 1st
Report has to be in within 45 days of completion of the program along with the receipts, Brook can help with pricing
for things like how much for insert in Herald
Travel Alberta In Province can help out
Free Marketing Opportunities information from Travel Alberta In Province
Barb Moves adjournment at 9:17PM

Next meeting May 13, 2009
7 – 9 PM
Flare N Derrick




Diamond Valley Chamber of Commerce Meeting of February 11, 2009 Flare n Derrick, Turner Valley

Present: Betty Paul (Pegasis Spirit of the Earth), Gord Tomte (Pegasis Spirit of the Earth), Grant Sinclair (Compass Rose Electric),
Sandi Scott (Mortgage Intelligence), Hans Hiltbrand (Black Cat Restaurant), Jason Spicer (Pharmasave), Todd Curran (Gateway Gazette),
Nathan Jones (Town of Turner Valley), Lynne Tonita (Characters & Curios), Pat Lothrop (Diamond Willow Retreat),
Erin Hryniuk (Property Owner - Black Diamond), Pam Mikolayenko (Wow and Then), Roberta King (Routes Magazine), Randal Williamson (Real Results),
and Barb Froud (Webby Inc)

Barb welcomed everyone and called the meeting to order at 7:10PM

Moved by Pat to approve the Treasurer's Report as presented, carried
Treasurer's Report

Chamber Business:
Visitor's Booth - comments have been made indicating there are people out there feeling that it is not right we put the booth into any one store,
there are also comments that other businesses would like a chance at it. Concern that you would have to walk past product in the store
ad there is potential to have theft. Hans has looked at trailer for approximately $7000 would need to have windows installed. We could
possibly pay for the $12,000 cabin by installments and use used furniture. A Frames are approximately $20,000 delivered fully contained.
Barb is concerned that Turner Valley location is still accessible. Nathan advised that if the
center 78 becomes available in the next 3-5 years that we should be considering a temporary facility. The town is looking a couple of different locations to
build center 78. Barb suggests that we form an adhoc committee to run for a few months to get all the necessary information together,
ie: grant availability, costs, timeframe, washroom facilities, etc. anything that would be needed to get this done for
May 1, 2009.
Jason, Hans, Nathan, Todd and Grant all willing to work on this committee and have a meeting with the next week to start on this project.
Nathan will check with the town to see if the Flare n Derrick site is still available to use. Committee to come back to the next meeting with
an idea of if this can be done this year. If it can't we will need to approach the towns to see if they are in favour of allowing us
to tender the visitor info space out to an area business as Black Diamond has already turned down businesses requesting to house it in their business
in the past. We need to get all businesses to take ownership of this facility.

Website - Barb and Tanya have still not got together to work on this. Jason suggested that Barb contact Deidre and see if she has ideas
to help out on what would work to update the site.

Election - Lynne Tonite withdrew her nomination for presidency.
Moved by Barb that Randal Williamson be the president, carried. Randal was voted in unanimously.
Randal is willing to help members grow their business, they just need to let him know.

Resignation - Jim Lawton has handed in his resignation as Treasurer.
Moved by Nathan to accept Pat as Treasurer seconded by Pam and carried.

Moved by Barb to have the signing authority changed at the bank for any 2 of following 3:
Randal Williamson, Tanis Downey and Pat Lothrop, carried.

Art Walk - Maryanne and Pat organized this event last year but are unable to devote the time necessary this year, they are willing to help someone else get it started.
It was felt by Maryanne and Pat that the Art in the Park was more successful that the Art Walk. Jason felt that the Art Walk
held more interest to the business sector. Jason suggested that we invite the Sheep Creek Arts Council to take on the Art in the Park with chamber
sponsorship. Need a better way to measure success.

EDC Turner Valley - Nathan advised that the Town of Turner Valley has budgeted for $15,000 for marketing as a 50/50 split.
Open to creating projects to bring people to the town and is specific to advertising to getting them here.

Routes Magazine - Roberta King was in attendance to inform the members on their coverage, distribution area, and costs.
Cover Turner Valley, Black Diamond, Millarville, Longview, High River, Okotoks and Nanton. Next edition is in March
everything is done by locals including the writing and photography. Ads are a 90 day run. Distribution is to
downtown Calgary, South Calgary, Priddis, Bragg Creek 10,000 copies per issue.

1/6of a page in 4 issues (1 year commitment) $396/issue
1/3 of a page in 4 issues $600/issue
Full page spread (group ad) $1800 per issue for 4 issues
15% discount for non profit groups.

Announcements - Town of Turner Valley has an opening on the Investment Review Committee of Community Futures Highwood for a business owner.
If you are interested contact Nathan Jones.

Community Advisory Committee working with the RCMP regarding community policing and complaints. If you are interested contact
Jerry Muellaner or Erica Rowntree.
Meeting adjourned 9:00pm

Next meeting: March 11, 2009
7pm
Flare n Derrick

Diamond Valley Chamber of Commerce Meeting of January 14, 2009 Flare n Derrick, Turner Valley

Present: Tammy Williams (SunLife), Pam Jones (Gateway Gazette), Gordon Tomte (Pegasis Spirit of the Earth), Betty Paul (Pegasis Spirit of the Earth),
Brian Cunning (Black Diamond EDC), Hans Hiltbrand (Black Cat Restaurant), Todd Curran (Gateway Gazette), Rick Lewis (The Eagle 100.9), Seth Leon (Eden Valley Social Services),
Tim Tomayer (Chinook Windz Healthy Pets), Bill Price (Town of Black Diamond), Jim Lawton (J.W (Jim) Lawton CMA), Jason Spicer (Pharmasave), Lynne Tonita
(Characters and Curios), Sharlene Brown (Black Diamond EDC), and Barb Froud (Webby)

Meeting was called to order at 7:05pm by Jim

Moved by Jim to add Partnership for Canada for Black Diamond under New Business

Moved by Bill and seconded by Hans to approve the minutes of November 12, 20008 as presented, carried

Moved by Barb and seconded by Lynne to approve the Treasurer's Report as presented, carried.
Treasurer's Report

Old Business: Visitor's Booth - Hans feels we need to make some decisions on things like: size, what we really want to have (hardware, equipment)
for 8X24' or 2m50 X 7m30 8 feet high fully insulated, wood floors, walls, trailer, electrical, plumbing, furniture, everything except computer would be
approx. $28,000. Professional contractor advises trailer building with no doors or windows at the same size would be $12,000.
Hans suggest doing it in phases. We need to consider repairs and maintenance costs. Suggests purchasing a trailer
that was used as an office. Important to know what we expect ie. do we want washroom, kitchen? Water would be nice. Puchase something taht looks nice,
atco trailer might be available. We would need to do fundraising. Contact Travel Alberta to see if there are any capital funding grants
available for tourism. A Frame might be available rear Stavely "Little Joes". Need to find out if the towns would participate in this project. We
could sell Business Card logo space on the walls to help with fundraising. Sharlene suggests that we contact Community Futures about Rural
Initiative Fund for grant monies. Lynne has offered to make a start on this by contacting Community Futures, Wild Rose Foundation and Travel Alberta.
A permanent structure is the ultimate goal run by the Chamber.
Jason willing to run with after Lynne checks on funding availability
Gord checking on A Frames cost and delivery
Suggested portable septic tank. Would like to see brochures, maps, and area memoribilia included in booth
At mininum we could possibly put up a holiday trailer which we could rent for 2 months.
Jim suggests that we make this our primary focus for 2009
Jim to call the town to see what we are able to do on the site.

Advertising Priorities - Ideas on where members advertise, Black Diamond EDC would like to use what works for the members, not reinvent the wheel.
Suggested - Foothills Visitors Guide
Sheep River Traveller
Calgary Real Estate News (Has to be done through a real estate agent)
Suggested also that EDC look at 55+ magazines
and a new town brochure

Lynne Tonita - Characters & Curios - used books for everyone mainly pocket books. Lynne also carries unique local crafts.
The business is up for sale because of lack of community support and problems with signage. She advises that the literacy rate in Black Diamond and Turner Valley is 30% at age of majority.

Partnership - Canada Day - if the town of Black Diamond partners with a local group they can receive funding for the days events.
We can sign off on the application. Moved by Betty to support the partnership with the town for the Heritage Grant
for Canada Day activities sseconded by Lynne, and carried. Barb to write letter to the town of Black Diamond and advise them of our decision.

Website - Preliminiary work done by Barb but Tanya and Barb haven't had the opportunity to meet on it yet.

President - Lynne Tonita has put her name forward to stand for president.

Eden Valley - Seth Leon Project Coordinator - Pre-Employment - Life Skills Program. The program teaches life literacy,
budgeting, wimis, first aid, etc. Looking for people to speak about their business, mentoring, job shadowing with free labour.
This program is designed to help start business on the reserve. He has access to a workforce.
They would be able to work on the visitor booth which would be funded by the band.

Networking Time

Next meeting February 11, 2009
7 - 9 PM
Flare n Derrick, Turner Valley




Diamond Valley Chamber of Commerce Meeting of November 12, 2008 Flare n Derrick, Turner Valley

Present: Tanis Downey (Cataract Creek Clothing Co.), Tammy Williams (SunLife), Pam Jones (Gateway Gazette), Tanya Thibodeau (Gateway Gazette),
Gordon Tomte (Pegasis Spirit of the Earth), Bill Price (Town of Black Diamond), Mike King (MWK Consulting Ltd.), Jim Lawton (J.W (Jim) Lawton CMA),
Sandi Scott (Mortgage Intellegence), Jason Spicer (Pharmasave), Lynne Tonita (Characters and Curios),
Sharlene Brown (Black Diamond EDC), and Barb Froud (Webby)

Meeting was called to order at 7:05pm with Tanis welcoming everyone.

Moved by Mike and seconded by Pam to approve the agenda as amended, carried
Add under New Business:
Black Diamond By-election Forum
Recognition for John
Member Presentations
Lynne's Handout.
Under new business change election of president to nominations for president

Moved by Lynne and seconded by Tanya to approve the minutes of October 8th with the following corrections and additions, carried
Amend Light Up date to November 29th from the 2nd last Saturday in November
Visitor Information Booth - Members had the impression that Hans was willing to oversee the construction. Also add, Tanis to contact Hans to see if he can attend the next meeting to find out what he Is considering for this project.

Treasurer's Report - Moved by Jim and seconded by Mike that the bounty system be terminated, carried.
Our closing Bank balance as of November 12, 2008 is $6679.
Moved by Barb and seconded by Tanya to approve the Treasurer's Report as presented, Carried
Old Business:
  • New Year's Eve Event - Bev Goble was in attendance to request funds from the Chamber to help put on this event for the community.
    She advised that this is a partnership between the Friends of the Pool and The Town of Turner Valley. They will be inviting families and
    businesses from both towns to come out and enjoy the evening.
    Coffee, Hot Chocolate, possibly Hot Dogs will be offered (depending on budget) There will be candles, neon bracelets,
    fireworks (to help light up the night) from 6-9pm Presently, they are also requesting funds from both towns (FCSS), Friends of the Pool, and Community
    Futures. The advertising will be by posters, in the Western Wheel and Gateway Gazette. They will be using the kitchen and
    the back part of the Flare n Derrick if weather permits they hope to have skating at the rink, bonfire behind the pool, fireworks at the ball diamond
    with music being piped outside.
    We thanked Bev and she left the meeting.
    Barb advised that at the last executive meeting the New Year's Eve Event December 31st along with Black Diamond Light Up November 29th, 2008
    was discussed and suggested that we give the two events $250 each. Moved by Tanya and seconded by Barb that we give each event $250 for this years
    holiday season, carried. Tanis to contact Bev and advise her. Barb will contact Denise LaBine and advise her for Light Up.
  • Signage - Tanis advised that nothing new has really happened and that the town of Black Diamond should have got back to us on this in September.
    Bill suggested that we request that council relax the signage bylaw regarding sandwich boards up to Christmas so that the businesses can put
    their sandwich board signs up for the Christmas Season. Barb to send a letter to Tanis
    that she can take to the next council meeting.
  • Website - Needs the look and feel updated. Make it more user friendly. Looking for a cost to totally revamp. Tanya and Barb to look at
    it and see what they can come up with. We need to think about charging the members for their members pages on the site to help offset the costs.
New Business:
  • Nominations for President - Nominations for president to be held at our January 14, 2009 meeting. Barb to send out notices to everyone.
  • Forum for Black Diamond By-Election - Moved by Barb that we hold a forum for the upcoming By-Election either November 26th or December 4th
    depending on Mike King. Mike will advise us by Monday November 17th if he will be able to chair the Forum.
    Tanya has volunteered to print the posters and Barb will put them up. Barb to Book the town signs
    once we know the date. There will be 6 candidates running for the 2 positions.
  • Recognition for John - Moved by Jim and seconded by Barb that we purchase "In the Light of the Flares" for John along with a card thanking him
    for the hard work that he put into our chamber, carried
  • Member Presentations - Pam has suggested that we ask our members to offer a 10-15 minute presentation about their business
    (where they are the authority) ie. Pharmasave could discuss Cosmetics, Gift Ware, Medications; Cataract Creek could discuss current trends, etc.
    Jim felt it would be beneficial if businesses could discuss how they handle problems like giving out credit, keeping employees, etc.
    Look at Educations Presentations to accompany these member presentations. Need to put out invitation to our
    members and start booking the next 6 months. The following are scheduled:
    • January Lynne Tonita - Characters and Curios
    • February Tanis Downey - Cataract Creek Clothing Co. Ltd.
    • March Jason Spicer - Pharmasave
    • April - Tanya Thibodeau - The Gateway Gazette
    • June - Possibly Jim Lawton - J.W. Lawton CMA
  • Lynne's Handout - Lynne advised that a published author from Turner Valley will be having a book signing at her store on November 29th (Light Up).
Next Meeting - tentatively scheduled for December 11th at 6pm for a Christmas Pot Luck and Networking Evening. Open initiation
to members via email, fax and phone call.
Jason, Sandi, Lynne, Pam and Tammy have volunteered to contact the members by phone.
Moved by Barb to spend $250 on beverages and snacks for the event, seconded by Jim and carried.
Have the upcoming agendas available.

Moved by Mike that we do a multi facetted ad in the Gazette for the December 4th edition for around $55 + GST advertising the Pot
Luck December 11th, President Nominations January 14th and Elections February 11th seconded by Barb and carried.

Suggested that we come up with a map for store windows. Sharlene advised that Black Diamond EDC is presently working on something
that will help with this and showed us a concept drawing.

Sharlene requested that our January meeting have time set aside to brain storm target marketing ideas for use by Black Diamond EDC.
Right now they are advertising all over the place but would like to be more specific to help the businesses.

Fundraising for Chamber - Major event - Something for discussion at the Pot Luck Barb to send out an email
regarding fundraising ideas for the chamber.

Meeting adjourned 9:00PM
Next meeting: Thursday December 11, 2008
6pm
Flare n Derrick
Christmas Pot Luck/Networking




Diamond Valley Chamber of Commerce
Meeting of October 8th, 2008
Flare n Derrick, Turner Valley

Present: Gordon Tomte (Pegasis), Betty Paul (Pegasis), John Kirinic (Dundee Securites), Jim Lawton (JW Lawton CMA), Hans Hiltbrand (Black Cat Restaurant),
Gerald Smith (real solutions), Penny Corradine (Wolf Pack Studios), Bill Faulkner (Wolf Pack Studios), Nathan Jones (Town of Turner Valley Council),
Andrew Campbell (Professional Investment Services), Ron Sandul (Sandul's Pharmacy), Lynne Tonita (Characters & Curios),
Pam Mikolayenko (Wow & Then), Clint Melnechenko (Exile Drilling), Jason Spicer (Pharmasave),
Pam Jones (Gateway Gazette), and Tanya Thibodeau (Gateway Gazette)

Moved by Jim to approve the agenda as presented, carried

Jim gave the Treasurer's Report - as of October 7, 2008 the balance is $6686. Moved by Betty to accept the treasurer's report as presented.

Old Business
John reported on the Federal Candidates Forum - Conservatives, Liberals, NDP and Green Party were all in attendance. Mike King moderated the event.
Chamber received accolades for it. Forum was advertised on the website and notifications sent out by email

Signage - Tanis not in attendance, not much happening on the signage issue, still working on trying to find something to suit every business
- size, etc. Need to speak with the planner.

Logo - The new logo was produced by John's neighbor for $150, very nice

Visitors Booth - Didn't happen this year but need to work on it for next summer, dire need. Need to speak with the seniors or students to see
if they would be interested in manning it. Suggested setting up something like a gazebo, possible porch enclosed on the Flare n Derrick.

New Business
Moms Dads and Kids - "The Little Black Book for Busy Families" - John has brochures, the book gives families ideas of what to do and see around Alberta with their kids.

Light Up/New Year's Event - these are two separate events, Light Up being the 2nd last Saturday in November in Black Diamond and
New Year's Event would be New Year's Eve in Turner Valley

2009 Events Calendar Planning - Need to coordinate

Website - needs updating

John and Jim lead a discussion on the Financial Crisis and Implications to our Area

John Kirinic announced that he has to regrettably resign his seat as President due to family issues
Meeting Adjourned

Next meeting: November 12th, 2008
7 - 9 PM
Flare and Derrick, tentatively




Diamond Valley Chamber of Commerce
Meeting of September 10, 2008
Flare n Derrick, Turner Valley

Present: Gordon Tomte (Pegasis), Betty Paul (Pegasis), Carney Zukowski-Young (Aisling Interiors), Stacie Symington (Community Futures - Highwood),
Monique LeBlanc (Community Futures - Highwood), Jason Spicer (Pharmasave), Deidre Spicer (Pharmasave), Pam Mikalayenko (Wow and Then), Maranne Jesperson (Maryanne's Eden),
Pat Lothrop (Diamond Willow Retreat), Sandi Scott (Mortgage Intellegence), Marlene Ryks (ATB Financial),
Nathan Jones (Town of Turner Valley), Tammy Williams (Sunlife Financial), Mark Muller (Country Food Mart), Rachelle Krause (Country Food Mart),
Tanis Downey (Cataract Creek Clothing), Pam Jones (Gateway Gazette), Tanya Thibideaux (Gateway Gazette), Barb Froud (Webby Inc),
Toby Johnston-Stewart (Stewart Harbor Financial)

Meeting called to order by Tanis Downey Vice Chairperson at 7:07PM

Tanis requested that everyone introduce themselves.

CHAMBER BUSINESS
Moved by Pat and seconded by Betty to approve the Treasurer's Report from January 1, 2008 to September 9, 2008 as presented.

Financial Report
See Attached Report

Moved Betty to approve the agenda with the following additions:
Under Chamber Business - Signage
Under New Business - Hospice

2008 Art in the Heart of the Cowboy Trail Report from Maryanne and Pat
OVERVIEW
The Art in the Heart of the Cowboy Trail comprised two events: the Art Walk among the businesses of BD, TV & Longview; and Art in the Park
in the TV park. Approximately 30 businesses participated and 20 artists had displays in the Park.
Around 200 guests visited the Park, while traffic among the businesses doubled according to some stores.

The original goals were to increase awareness, membership and involvement in the DVCC.

BUDGET
We requested $40 per artist and $10 per business, and initial budgets hoped for 100 artists. As sign-ups were slowly realized, we knew
not to spend more than we would bring in. The largest outlay was for 2 ads in the Regional. Also printing brochures
and posters, which the Gazette offered at a nice discount. We bought two vinyl banners, and windsock streamers to provide to each business.
We paid the Gazette (again at a discount) for advertising.

Total cash received was $1495 and expenditures totaled $1398. We are still due $180 from businesses that had not paid their fees.
After receipt of this outstanding amount, we would be $270 to the good.

PROMOTION
As there was virtually no budget to work with for City promotions, we relied on Public Service announcements. We contacted all the radio
stations (CKUA, CBC, CJSW, VIBE, CJAY, JACK, LITE, etc) and newspapers as well as some magazines.
We were listed in the upcoming Arts events in Swerve and FFWD. Online links like Calgary Economic Development, Alberta Craft Council, Discover Foothills,
Global TV, Highwood Arts & Culture, City TV event, CBC event. The Eagle FM and Sun Country promoted the event the week of the Art Walk,
and sent out their Community Cruiser for a couple hours during the Art in the Park. We wrote press releases and distributed them to the High
River Times, the Western Wheel and the Gazette. Maryanne's Eden was being featured in a Herald story and she included the Art Walk etc.
This actually proved to be directly responsible for bringing a buying visitor from Edmonton to the Art Walk, as the feature
was re-printed in Edmonton and Vancouver!
Communicating with the various media required many emails and phone calls. They really need intensive handling to get our message out.

ARTISTS
Posters inviting artists were posted in various local businesses and in art stores and studios in Calgary and in Okotoks, as well as
being emailed to artist groups and individual artists. Palmas List of artists (previous Art in the Park)
were notified as well. Handed them out at the Millarville Market and the Calgary Farmers Market. Maryanne added
an "Artisans Wanted" section in a business ad in the High Country News (didn't charge) to generate interest. Basically, wherever we saw an artist, we got their
email & sent them an invitation. Tried to get woodworkers, quilters, musicians etc. Key here is to start earlier and reach
more variety. Give them more time.

BUSINESSES
Maureen Janssens approached a number of businesses to get their commitment to participate. Some businesses were missed and inconsistent messages
were communicated. No businesses in Millarville chose to participate and only one in Longview. Next year we should have a letter for each business so
everyone knows the same details.

Funds should be collected from the business as they sign up. Each business should be encouraged to display the art prominently and have information
about the artist available. Their staff should be somewhat knowledgeable too. Consistent hours of operation should be encouraged.

Weekend traffic is most important so businesses that are not open on weekends should be encouraged to move the art to a neighbouring business so it
gets full exposure. If we do it starting on the Monday long weekend next year, we must encourage businesses to be open on that day.

Businesses must be keen to promote the art and artist properly. The streamers were not enough or prominent enough.

PROMOTIONAL MATERIALS
Penny Corradine started the ball rolling and arrived at the basic lettering and colour theme. As she was too busy, we approached Jan Matthews
who kindly carried on for us. Jan designed the posters and banners and brochures. The maps of the towns were smaller so we listed the businesses with their
addresses instead of marking the maps with numbers. Some businesses felt that they should have been identified on the maps. We should
look at this for next year. Thanks to Jan Matthews at Skyline Design.

There was an insert in the Herald that was put together in cooperation with the Okotoks Chamber through the TDR (Tourism Destination) of Alberta
Tourism at no charge and it was distributed on the Thursday of the Art Walk -just before the Art In the Park.

The banners were put up - one by the Millarville Market turn on Hwy 22, and one on the east side of Black Diamond on Hwy 7. Thanks to Doug Lothrop for installing these.

Three town signs in BD & two TV signs were lettered to promote the Walk & Park events. Thanks to Dierdre & Maryanne for putting these up.

ART IN THE PARK
We are very pleased with the turnout and comments from this day. Weather cooperated although it was windy. Tables were set up (thanks to Ross McCulloch
and Peter Willett and Doug Lothrop) along the paved pathway from the Flare over to and around the Derrick. A nice pathway for guests to stroll along.
Some artists brought tents and awnings but others were unprepared. Wind blew over some easels till we found a way to tie them.

There was a nice variety of art (water colours, oils, encaustic, Chinese ink, Balinese wood carvings, pencil portraits, acrylics, photography,
jewellery, fishing books, quilts, garden concrete, etc). Painting demonstrations were provided by Maryanne. Lynda McLellan demo'd fly casting, which was a fun addition.
More would be better but visitors commented on the "wonderful display, worth the drive out" etc.

Lots of artists had sales, (over $5,000 put through Maryanne's credit card machine). Not many of the towns representatives came, or business people.
Next year we'd set up some guidelines for artists re locations, timing, parking, setup, pull down

FEEDBACK
Visitors: During the Art in the Park a contest was set up to gather people's names, hometowns and feedback. A painting by Maryanne was donated
and the winner was from High River. About 140 entries were received.
Summarizing the entries showed that 60 were from Calgary, 20 TV, 1 8 BD, 3 Millarville, 4 Strathmore, 7 High River, 10 Okotoks, 9 other
Alberta locations & 2 from Ontario. They heard about the event from: 20 drive by, 12 posters, 7 Millarville sign, 6 signs (didn't specify), 9 Gazette, 9 Western
Wheel, 6 radio, 3 Herald.

They were probably about 1 00 plus missed visitors, as the flow of guests was not consistently followed. Comments were good here,
except for the RV parked on the grass and some artists leaving early.

Art Walk comments were not good as the long weekend Monday traffic found many stores not open. People didn't know where to go.
The brochure didn't help because hours weren't listed.

Artists: comments were: happy to be among such talented artists, happy to make some sales. Wanted better parking of trucks and vehicles.
Wanted to know how it had been marketed.

Businesses: comments were: one comment was received. We did this on behalf of the businesses of the Chamber. We had lots of
challenges from businesses, customers and artists. Was it worth it?

SUMMARY
The Art Walk did probably increase awareness for the Chamber, and certainly for the area. We feel that the amount of work and inconvenience
to coordinate this event was exorbitant for the results gained.

Art in the Park was a success. It was fun for the artists, guests and adjacent businesses, and it was exciting for the community. With such
short notice and few artists, it still felt like a worthwhile venture. It raised awareness for the area, but not specifically for the Chamber. We feel
this is worth another year's effort, but has to start earlier and additional help would be appreciated. We'd like to get better funding
from the towns' economic development budget and the Chamber.

Future ideas to grow the Art in the Park include music, beer garden, food venue, more artist's demos, a larger marketing budget.

Members inquired on whether it should just be Art in the Park, Pat advised that it has been considered.
Nathan advised that there are government grants available for these types of events and if volunteers are needed that he should be contacted
as he has been able to find them in the past for community events.

Tanis offered a huge thank you to Maryanne and Pat for a job well done. Maryanne and Pat advised that a minimum of 6
volunteers for next year would be good.

FOOTHILLS TOURISM DESTINATION AWARENESS PROJECT - presented by Monique LeBlanc
Monique gave of run down of what Community Futures does. She introduced Stacie who brought forward What is available for training
and lending from Community Futures Highwood.

See Attached Report

Web Stats - Barb advised that between September 1, 2007 to August 31, 2008 we have seen 370,056 hits to the Diamond Valley
Chamber of Commerce website. In conjunction with the Tourism Awareness Project we saw total hits for the month of August increase 6000 as compared to July and
that on August 11th we saw over 11,000 hits for one day when our average is between 1500 to 2000.

Membership - Barb advised that we have seen an increase over membership from 2007 from 44 businesses in 2007 to 71 to date in 2008.
These are returning members, new members and businesses that were members many years ago and have just decided to try again.

Signage - Tanis advised that we have not heard from the Town of Black Diamond regarding a meeting with the planner.
Tanis had the feeling that the Town of Black Diamond was looking for us to re-write the bylaw. This is not our job we were just trying to advise them and try and come
up with a solution that would work for everyone. Gord advised that the town of Black Diamond is waiting for a final report from us.
Tanis will follow up with the Town of Black Diamond. Tanis also advised that when she presented to the Town of Turner Valley they seemed more
positive and receptive although at the present time they don't really have an issue with signage. Tanis also advised that
keeping with the historic nature of our communities every attempt was made to keep the historic character the forefront with signage changes.
Having looked in depth into Fort Steele's signage bylaw and suggesting to the towns that that is the route that they should be looking at.

NEW BUSINESS
Foothills Community Hospice - Tanis advised that their major fundraiser Gala will be held on November 8th, 2008. They are in need
of volunteers for collecting and soliciting silent auction items and for set up and decorating for the event. Tanis also advises that the Hospice is used by
people from the whole area for end of life for the patient and family. If anyone is interested in helping out please contact Tanis at Cataract Creek Clothing Co. in Black Diamond.

Chamber Group Insurance presented by Toby-Johnston Stewart of Stewart Harbor Financial our representative.
See Attached Information

Meeting Adjourned

Next meeting: October 8th, 2008
7 - 9 PM
Flare and Derrick, tentatively





Diamond Valley Chamber of Commerce
June 11, 2008

Present: Betty Paul, Gord Tomte, Lynne Tonita, John Kirinic, Tanis Downey, John VanWeber, Bruce McPhail, Sharron Easson,
Marv Garriott, Jason Spicer, Deidre Spicer, Rachael Roulston, Pat Lothrop, Maryanne Jespersen, Jim Lawton, Carney Zukowski-Young, Christine
Waddell, and Barb Froud

John introduced the executive

Financial Report - Jim reported that we have $7910
We recently did a full page ad in the Gateway Gazette for Discovery Days including All members.
John reported that we have had a 50% increase in membership from start of year.

Signage - Tanis reported that her and John attended the council meeting Presentation to Black Diamond Council as below:
The signage committee has had an opportunity to examine the endless issue revolving around the varied needs associated with "signage" in the community.
We feel this debate has resulted in an "impasse" when it comes to developing a favorable outcome for parties directly affected by this issue.

As a Chamber, we have viewed this issue from both sides, one of council and the as representatives of business community. Through our efforts
over the past six months, the signage committee has narrowed down the issues which are pivotal in the resolution of this debate.

The committee has identified the following as three keys issues requiring remedy;

Store Front Signage: VISIBILITY due to strategic placement conforming to bylaw.

A-Boards / Sandwich boards: VISIBILITY due to strategic placement conforming to bylaw.

Compliance with bylaws: A process ensuring conformity and adherence to set bylaws resulting from this joint effort to resolve this matter.

We are fortunate to uphold a designation as a "historic" community and as a result, extra measures should be considered when designing a signage
policy. We have been fortunate to discover Fort Langley, BC, has signage challenges which are similar to the "Diamond Valley" area. "Fort Langley's" By-law's
will mesh in many ways but do need some refinement to meet the needs of the Black Diamond Business Community and area.

The committee has referenced sections from the Fort Langley bylaws as they are relevant to this issue and are as follows;
  • 4.2.11 Free Standing Signs (Sandwich Boards?).
  • 4.2.12 Temporary Signage.
  • 4.3. Non-conforming signage.
  • 4.5.2 Size and strategic placement.
**** In addition: Compliance and remedy.

The Fort Langley Bylaws may be referenced as requested.

The vision of the committee is sincere and incorporates the need to seek uniformity, inclusion, fairness and compliance. As it stands,
the greatest obstacle which must be overcome is the inability of both sides to expend the "extraordinary ambition" to resolve this matter expediently.
We do not state this to create conflict but rather identify the underlying problem which obstructs any form of resolution.

This said, we have the following recommendations;
  1. 1. Projecting signage of a tasteful and non-obstructive manner. Style, size and position to be approved by the town of Black Diamond.
    Size of projecting sign to be visible to all traffic going east - west bound & / or north / south bound. Size to be same for all buildings
    not based on the size of the building.
  2. 2. A boards (or sandwich boards) that can be placed so as to attract and guide customers to the various services provided in Black Diamond.
    Position, size and regulation of hours to be approved by the town of Black Diamond.
  3. 3. Locations within the community which may designated as "Open Advertising" spaces incorporating less restrictive bylaws. This "zone"
    would serve as a venue in which to market the community, businesses and/or private interests.
  4. 4. An EFFECTIVE and CONSISTENT means of enforcing compliance to the policies derived from this effort. It is incumbent upon all
    parties to adhere to this effort and abide equally to the "spirit" and the "letter" of this revised bylaw.
In closing, the members of the committee are confident the proposed solutions are reasonable and attainable. It is imperative we all approach
this project with sincerity and an ambition to break away from our separate agendas and work in a manner worthy of a community effort.

It has been a privilege to present this to council.

Black Diamond Council will be setting up a meeting with their planner and us.
Presenting to Turner Valley Council next Monday evening.

Position Papers - prepare - distribute at meeting - members have for one month - then publish.

Art Walk - things are coming together. John is covering the insurance for the Flare n Derrick for the Art in the Park event.
Business list has been compiled. Business registration has been sent out via email to the membership. Legion will be doing a Beer Garden and Food at the Flare n Derrick.
Looking at getting entertainment for the Art in the Park event. Eva Levesque has started a jam at the Legion on Saturday, look at holding in the park for that day.
Jan from Skyline Design will be working on the brochure that they are hoping to give out at the Millarville Market prior to event.
Business Registration deadline is June 15th. Insurance on Art to be covered by the Artist.

Visitor Center - John has visited with Talisman, they are unable to help out at this level but invited us to send in a proposal to head office.
Town of Turner Valley willing to give The space at the Flare n Derrick along with electrical and washroom facilities.
Looking at a P3 partnership to get a building put up. This year look at July to September long weekend. Need to talk
to seniors to see if they are interested in manning the Center. Betty Paul has offered a 18' trailer to be
used to get us started this year. Chamber would need to cover the insurance, repairs and maintenance and hire someone for $10/hour. Need to
put up some kind of sign to recognize the trailer donor.
Moved by John and seconded by Pat that we approach the total membership to see if they are willing to look a visitor center this year for no
more than $3500 , carried. Jim to put a budget together. Once the request goes out to membership no response me acceptance.

TDR Brochure - John has met with Shane Olson - Okotoks EDC Specialist.
Looking at 100% funding from TDR (Tourist Destination Region). Okotoks is eagar To get this done. Brochure to be inserted
in The Calgary Herald, The Calgary Sun, Okotoks Western Wheel, Gateway Gazette and possibly the Regional.
Okotoks, Millarville, Longview, Turner Valley and Black Diamond to be showcased.
Need good pictures of the communities. Contest to bring them to the website for tracking purposes. To be done for just after the Stampede.
Pat suggests that we ask Jan to be on doing the layout.

1st Annual Rock & Roll Classic - July 20th, Marv Garriott at Marv's Soda Shop for more Information will be promoted through Sun Country.

Meeting Adjourned
Next Meeting September 10, 2008
Tentatively Flare n Derrick, Turner Valley




Diamond Valley Chamber of Commerce
Minutes of the May 14, 2008 meeting
Flare n Derrick
7-9 PM

Present: Jim Lawton, Kim Edwards, Kathy McVee, Barb Froud, Betty Paul, Gord Tomte, Tim Tomayer,
Lynne Tonita, Maryanne Jespersen, Path Lothrop, Abraham Ma, Jason Spicer, Sandi Scott, Penny Corradine,
Mike Ross, Judy Lawton
John and Shay send their Present: Jim Lawton, Kim Edwards, Kathy McVee, Barb Froud, Betty Paul, Gord Tomte, Tim Tomayer, Lynne Tonita, Maryanne Jespersen, Path Lothrop, Abraham Ma, Jason Spicer, Sandi Scott, Penny Corradine, John and Shay send their apologies for not being able to attend. Jim opened the meeting and welcomed everyone Financial Report For Period January 1 to May 12, 2008 OPENING CASH BALANCE $9206 INCOME $7154 EXPENSES $7202 EXPENSES OVER INCOME $<.48> CLOSING BALANCE $9158 Jim advised the members that at our last executive meeting it was decided for our monthly meetings to be less formal and more of a social evening. The basic format will be as per this meetings agenda. Jim also advised the members that at the last executive meeting is was discussed that The community needs a visitor information center. Turner Valley has offered the front (west side) of the parking lot at the Flare n Derrick and power. Rolly is looking into getting us an ATCO trailer, if that doesn't work we may have to rent on even a holiday trailer for a couple of months during the summer. We are considering staffing with seniors and youth supplying information from the area. Invite local organizations ie. Turner Valley Oilfield Society to show off some of their artifacts to provide interest. Art Walk - is moving forward, the artist invitation is ready to go out and has been put up on our site. Park and Flare n Derrick has been booked for August 9th. They still need to speak with the businesses to get them on board. Artist registration is $40 to participate. Budget has been prepared. Expected expenses $1500, expected income $4100. Goal is 100 artists/artisans. Would like to have banners at the entrance to the towns and at Millarville's Farmer's Market. Business registration is $10 with that the business will be listed in the program. Tent is available from Black Diamond, but it is felt that they will require more. Suggested contacting Lloyd Humphrey in Longview about their tent, if he doesn't have access to it he will know who does. Also approaching the Boys and Girls club and legion about holding events to help expand the week events. Any other organization could also become involved. Need to refer the artists to the website. $40 registration fee Is non refundable. Issue with insurance requested for by the Town of Turner Valley. Need to look into this. Jim also advised that at the executive meeting they decided to do more position papers so that the chamber has one voice. If a topic comes up the executive to do an outline, brought to the members for their views, paper developed and sent to council and businesses. Signage formal presentation to Black Diamond council is June 4th. Executive to see prior to presentation to council to sign off with approval. Discussion regarding a moratorium being put on until the issue is resolved. Suggested that the information why This should be done be faxed to Barb and sent out to the membership, a short membership involvement time with comments being sent back to the executive for their endorsement prior to the signage committee meeting on the 22nd. Mike will take the request to Dianne in the morning to see if it can be put on council agenda for their next meeting. Suggested that it might be a good idea to have a new member, new business present to council as their would be no preconceived perceptions on their comments. Cathy from the Okotoks Wheel was present and advised that the Foothills Country Visitors Guide is out and being dropped off. If you require additional copies they are available at the Wheel's office in Okotoks. She also advised the Chamber Phone Book is being worked on and that any new members should contact her directly. Cathy also advised that she is involved with the Bragg Creek Chamber of Commerce and Old Towne Okotoks and that they are interested in partnering with us on initiatives. She brought in an initiative that was put out by Bragg Creek and Cochrane that obtained TDR funding that was funded 100%. Maybe we could look at something like this for advertising for the art walk. We would need to do something like they did where they had a contest that you had to go to the website. Distributed through the Calgary Herald. Art Walk group to contact TDR (Brook Carpenter) to see what can be done. Employee Recruitment Workshop put on by Alberta Employment and Industry. Jim attended and advised that it was a very worthwhile. Organizers willing to put something together for the chamber. Jim was asked how he knew about it and advised that he found it on our chamber site. There is a wealth of information on the site and should be looked at by the members on a regular basis. Presentation - Seclusion Valley/Everwood - Candor Properties Ken and Thomas attended the meeting to advise the membership of what they are up to with these two developments. Seclusion Valley is properties starting at $550,000 to over 1 million Builders are: Coco Homes, Elite and Cornerstone. This development is the Hell's Half Acre Area where there will be 200 more in population to Turner Valley. Green Space - Dunham Creek area being looked at as a mini Fish Creek. Everwood - Framing has started on phase 1. 7-8 years to develop the area. 3 show homes are under construction. Small commercial area. Local builders. Everwood To add 1000 - 1200 to the population. Green Space - Multi season park with a spray park for the summer and a kidney shaped skating rink for the winter. They also own the old tennis court area where they are looking at putting in duplexes In a cul de sac. Turner Valley to see a 50% growth over the next 8 year period. Turner Valley needs to actively attract business. Candor has offered their professional urban planner to help the town develop a strategy for the east side of main street. They are involved in working with the town on their pathway system including Seclusion Valley and Everwood. They will be marketing Turner Valley over Global Television, the Calgary Herald and the Eagle Radio Station. They feel that the town needs an overall Growth Plan, Traffic Plan and Master Plan to help with development. Candor Properties has a new website: turnervalleyliving.ca and have offered to allow the businesses of the community access to having their links on the site. Contact Rachel at Candor to be included. Chamber should put their link up. Meeting Adjourned 9:00 pm Next meeting: June 11, 2008 7 - 9 PM Flare n Derrick, Turner Valley




Diamond Valley Chamber of Commerce Meeting of April 9, 2008

Present: Tanya Thibodeau (Gateway Gazette), Betty Paul (Pegasis Spirit of the Earth), Gord Tomte (Pegasis Spirit of the Earth), Tanis Downey (Cataract Creek Clothing),
Dianne King, Mike King (MWK Consulting), Abraham Ma (Coyote Moon), Pat Lothrop (Diamond Willow Retreat), Lynne Tonita (Characters & Curios), Ron Sandul (Sandul's Pharmacy),
Barry Williamson (Town of Turner Valley), Jason Spicer (Pharmasave), Deidre Spicer (Pharmasave), Glenis Currie, Grant Sinclair (Compass Rose Electric),
John Kirinic (Dundee Securities), Barb Froud (Webby Inc), Randy Gibson (Diamond Ridge Developments) and Gary Vickery (Diamond Ridge Developments)

Meeting was called to order by John at 7:08pm

Signage Committtee - Tanis reported they have presented preliminary to both councils. They have discovered that there are several aspects to the issue.
Presently working on a quick and dirty presentation to go back to councils with.
Mike suggested it would be a good idea to have some of the store front businesses in the communities on this committee to get their prespective.
Suggested that if we can come up with a well thought out intelligent idea where the municipalities agree that Alberta Transportation will probably come on board.
Barry suggested that Monique LeBlanc of Community Futures be contacted as she was involved in the planning of the down towns for Black Diamond and Turner Valley.

John had invited Patterson Group out to speak to the committee along with representatives from the municipalities of Black Diamond, Turner Valley
and Longview. Billboard signage was discussed and the framework was laid to make something happen. Patterson brought up recipicole billboard signage for the area.
These billboards are 10X20 and can be designed to fit with the communities themes. If billboards were to go up that would be determined by the municipalities.
Bylaws would probably need revision. We would require a business process for the municipalities to give up the necessary property.

Art Walk - The ad hoc committee has met and come up with good ideas. Would like to see happen August 11 - 16, 2008. Plan to do a call out to artists
to volunteer to submit their work. Will approach businesses to display work. There would be many artists with many mediums. Art in the Park would occur on
the Saturday where the public would be able to see the artists produce their work and be able to purchase directly. Suggested charging
a $20 registration fee to solidify the artists committment. Proceeds to go towards promotion and a local charity possibly
Friends of the Legion. Discussion on how the chamber will benefit and how are we going to say it was successful. Tanya from the Gazette is prepared
to step up and sponsor the event. The committee has already approached Sheep Creek Arts Council.
Tanya suggested instead of any left over proceeds going out to another charity that they stay with the chamber as it is also a not for profit organization
and it would help get other activities off. Need to contact other communities on how they operate their events. John to meet
with the committee to set p a framework and get them working on a budget. Bart to set up an online registration form once the committee advises what they want.

Suggested running a new logo contest. Barb suggests that we have a look at the logo that the chamber had produced when the tourism action plan was done.
It ties in the communities and the Heart of the Cowboy Trail. Barb to check with Diamond Valley Clothing Co to see if they still have it.

Glenis Currie Approached Barb regarding a $100 donation to go towards Wayne Page's retirement from Alberta Community Development. Wayne has worked
tiredlessly for many local organizations and the municipalities over the years helping them work together and become viable.
Barb discussed with the executive and they are in favour of doing something as long as we are recognized
Moved by Barb to go ahead with the $100 donation towards Wayne Page's retirement, seconded by John and carried. Barb will work with Glenis on this.

Fundraising - committee is excited about a greater event with entertainment charging $75 - 80 per person for a night out. Proceeds back to the chamber.

Business Retirement - Tanis representated the Chamber at the retirement of LAB and Home Hardware owners last weekend.
The Chamber provided 2 cakes for the event that was well attended by the community.

Tourist Info Center - suggested possibly partnering with the municipalities.

Diamond Ridge Developments Presentation - A Conservation Community. Working on a vibrant local economy 65 Acres in the MD of Foothills between
the Town of Black Diamond and the Town of Turner Valley. This will be a high density development not multiple small acreages that are usually close to urban centers.
The developers have an attitude of conservation - land, water and energy. Looking to preserve the old coal mine and possibly
set up an interpretive center with help from the communities. They will be implementing a more advanced water management system. Using the water for life
process. Complete on site wastewater system. There will be 150 units with less than 2 1/2 units per acre. Water can be supplied to the site and enough
water for 150 units 250gal/day/unit off existing wells, they will be using less than 1/2 the water that is available. They have already identified unique plant material
and efforts are being used to maintain. 30% of land base will remain green. Each lot will have a hydrant for outdoor non-drinking use (fire protection, car washing, etc).
Late fall 2009 at the earliest for ground breaking. They wish to help existing commercial not compete against it.

Broke for networking time.

Meeting adjourned 9:05pm
Next meeting May 14, 2008
7pm
Flare and Derrick, Turner Valley (tentative)




Diamond Valley Chamber of Commerce Minutes of February 13, 2008 meeting

Present: Gord, Betty Paul, Mike Ross, Ivor McCorqundale, John Kirinic, Barb Froud, Abraham Ma, Jason Spicer, Tanis Downey,
Lauri, Sandra, Lynn Tonita, James Hall, Jim Lawton, Glenn Stiller (arrived at 9pm), Project Porchlight Presenters

Barb welcomed everyone and had each member present give their name and business.

Sign Committee - Tanis reported they have been in the process of collecting bylaws from different communities that have sign bylaws.
They will be getting together and use the bylaws pertient information to come up with something that will work for everyone.
They want to take time to do the project well. Barb suggested getting the provincial government
bylaws as the communities are on the highway and that will make a difference in what can and can't be done.
The town of Black Diamond is willing to wait on a response. Need to advise the town that they
will not be making the March meeting.

Project Porchlight attended to give everyone and energy saving lightbulb and advise the members what they are all about.
They are a non profit organization promoting practical and realistic ways of getting everyone to install these types of bulbs
to help reduce greenhouse gases. If we could have every household in Alberta
change just one bulb it would be possible to fuel 8400 homes for a year. Bulbs can be recycled at Home Depot and Ikea.
All brands are recycleable. When purchasing this type of bulb look for the Energy Star rating.
The 13wt bulb is the equivalent of a 60wt incandescent bulb. They also advised that they were looking for
volunteers to go door to door in our area to help them hand out the bulbs to every household.
They finished their presentation and left.
Moved by John that we hold General Elections for a new executive at our March meeting, seconded by Tanis and carried.

Barb inquired if there were any nominations for the following positions: The following names were put forward and let their names stand
  • President - John Kirinic
  • Vice President - Tanis Downey
  • Secretary - Barb was asked if she would stay on, she is considering
  • Treasurer - Sandra and Jim are considering
Jim and Tanis suggest that the secretary should be compensated for the amount of work that is done.

Lauri advised that when she started her business in Cochrane the Chamber visited her and brought her a basket full
of offers from the local chamber members, she found that she was given information about who did what in the community.
Might be a good idea for us to look into.

Barb to book the signs in both towns to announce the meeting next month. Article in the Wheel and the Gazette.
Try and get as much advertising as possible for the next meeting.

Tanis suggested that we should recap what has been done at the next meeting.
List of nominations and accept further nominations from the floor.

Abraham requested that we try and get someone to the next meeting that can advise the members on what is going on in the
area as far as building goes. Suggested that we contact Seclusion Valley to see if they will come out.

Meeting adjourned at 8:05pm

Next meeting March 12
7pm
Valley Neighbors Club




Diamond Valley Chamber of Commerce

Minutes of January 9, 2008

Present: Jim Lawton, Ivor McCorquindale, John Kirinic, Nathen Jones, Dwight Epp, Barb Froud, Betty Paul, Abraham Ma, Glenn Stiller

The following send their apologies for not being able to attend:
Tanis Downey, Kim Edwards, Helmut Morscher

Meeting called to order by Barb Froud at 7:10pm
Moved by Jim to approve the agenda as presented with the following addition:
- Motion regarding elections

Moved by John to approve the minutes of December 12, 2007 as presented with the following addition:
Monique LeBlanc was in attendance

Moved by Ivor to approve the Treasurer's Report of November 2007 as presented for information

Moved by Barb that we advise the Black Diamond Economic Development Committee Special Events SubCommittee of the Derrick
Raising Event information and advise them the Helmut Morscher would be a good contact for information and assistance, seconded by
Glenn and carried.

Report from Sign Committee: John reported as Tanis was unable to attend
Advised that the motion from the Mayor and council of the town of Black Diamond, support the formation of a citizen advisory group
who will research an acceptable signage bylaw that is legal, acceptable by the mayor and council of the town of Black Diamond,
Alberta, Infrastructure and Transportation and workable for all businesses, store front or home based within the boundaries
of Black Diamond. The council further supports the citizen advisory group seeking input from the Black Diamond
Economic Development committee, the Diamond Valley Chamber of Commerce and from other communities that have a workable
signage bylaw. The citizen advisory group is voluntary and no expenses will be paid by the Town of Black Diamond. All existing
bylaws for the Town of Black Diamond are valid and enforceable.

The outline to identify the process on how the committee will approach this task. This signage issue is not one to be taken
lightly and they will approach it in an objective and reasonable manner. This process is intended to facilitate in
achieving a bylaw that will be a WIN-WIN for all parties fair and equal.
  • Identify the issue: Is it an individual issue or is it a community issue
  • Identify the beneficiaries: Who will benefit, the individual or the communities
  • Determine a tangible goal: Focus on only "one item" in order to achieve a
    success and establish a template for future dealings
  • Disseminate the goal and establish a workable framework in which to
    achieve it. This includes by-laws, costs, etc.
  • Gather all the facts, pare down to the salient points and
    reassemble in a presentable manner
  • Review the presentation from the perspective of the beneficiaries
  • Finalize the presentation and present to the appropriate committee.
The committee will be meeting next week. Committee to report back to the chamber prior to presenting to the council.

The committee desires to get away from the blame game. Dwight has Calgary sign bylaw to work with.

Moved by Barb and seconded by Glenn that all future potential event ideas to be directed to the Black Diamond Economic
Development Committee Special Events Sub Committee for consideration carried.

Suggested that we need to reconsider the structure of the chamber. As it is perceived that the present executive is
non effective in motivating it's members. A need to revitalize the organization. We need to try and encourage people to become active.

Glenn feels we haven't been active enough. Executive has to get membership out to meetings. Executive needs to motivate.
November 11th meeting showed that something is happening with the chamber so we need to keep that going.

Many businesses don't want to do events or volunteer for lack of time.

Feel that the chamber should be doing business orientated presentations and an opportunity to network. We could
possibly have motivational speakers, businesses skills seminars where we could charge associate members and members could come
free of charge.

Dwight suggests that maybe a weekly newsletter might help, possibly having paid advertising in the newsletter
so business could showcase their business.

Moved by Glenn that we put a motion forward at the next meeting that general elections be held at the March meeting with
nominations being put forward at the February meeting if passed seconded by Jim and carried.

Need to advertise this motion in the Okotoks Western Wheel and the Gateway Gazette. To help reignite the enthusiasm
from November. To be held at the Flare and Derrick February 13th at 7:00pm.

Meeting should be this motion and then a social event.

Suggested that future meetings should not involve the agenda, reading of previous minutes, treasurer's reports and
everyday business. This should be done at the executive meetings instead.
Executive makes decisions with input from members, executive takes care of lobbing

Meeting adjourned at 8:30pm

Next meeting February 13th
7-9pm
Flare and Derrick




Diamond Valley Chamber of Commerce

Minutes of December 12, 2007
Valley Neighbors Club, Turner Valley

Present: Tanis Downey, George Wallace, Kim Edwards, Abraham Ma, Julie Smith, Kimberly Epp, Mike King, Dona Fluter,
John Kirinic, Garry Pollock, Rudy Sorge, Betty Paul, Ivor McCorquindale, Dwight Epp, Eloise Jacobson, Pam Jones, Barb Froud,
Helmut Morscher, Barry Williamson, Lauri Viksush, Judy Thomson, Heather Thomson, Bill Price and Gord Tomte and Monique LeBlanc

The President Helmut Morscher welcomed everyone and then thanked Golden West Radio for the goodies they provided for the meeting.

Moved by Barb to adopt the agenda as presented

Notes from the November 14, 2007 meeting were presented.
Helmut inquired from the businesses represented which they preferred, evening or morning meetings. Consensus seems
to be evenings. Helmut moves that we try evening meetings for the next 6 months and decide then if they need to be changed
again, seconded by Barb and carried.

Moved by Barb to Approval of Treasurer's Report from January -November 2007 as presented

Report by Helmut about Cowboy Trail workshop in Calgary - Helmut reported that he attending this workshop on behalf
of the Diamond Valley area. The Cowboy Trail Tourism Association is a group of member communities and businesses that provide joint
advertising and promotion of highway 22 (Cowboy Trail) from Mayerthorpe to Waterton. The Cowboy Trail promotes
the cowboy trail through is brochure, website, travel and trade shows both here and abroad.

The workshop was to help communities provide Cowboy Events to help stop traffic. He suggests that we should look at holding
smaller rodeo events such as Bull Riding and Calf Roping as they have worked in the past to bring people to the community. He also
advised the group that having participation events such as square dance instruction or leather crafts
will also help to stop traffic. Help is available for related events.

Report by Helmut about the Turner Valley Mini Trade Fair - Helmut reported that the Mini Trade Fair came about after the town
of Turner Valley contacted him regarding holding an event for 2 businesses that were retiring. He suggested that it would be
better suited for the Chamber to hold events that were promoting and helping businesses stay in the community. Stan from Turner
Valley called him back and within 1 ˝ weeks the Trade Fair was planned with the support of the Town by the free
use of the Flare and Derrick for December 1st and by Turner Valley councillors Nathan and George. All Turner Valley businesses
were first contacted and given the first opportunity for tables then it was opened to Black Diamond, Longview and
Millarville. Helmut produced a press release that was sent out to the local papers. 17 businesses signed up, the morning
was cold and showed very few visitors but as the afternoon warmed up so did the public and attended the Trade Fair becoming quite
busy with every business being satisfied with the results. Moved by Helmut to have another trade fair in the spring with 30 days notice being
offered to prepare for the event seconded by Eloise and carried.

Helmut's 2002 suggestion to hold a Derrick Raising Event. Could be done with a wooden derrick that would be around 30' tall.
Teams would pull on a rope to try and raise the derrick. A flare could be rigged to
go off once the derrick was fully raised. This event could be very popular but could also be a struggle the first year being able
to come up with prizing. After the first year there could be oil company by in. Moved by Helmut
to form a committee to organize and get sponsorship for the event seconded by George and carried
Lauri from Pop's Barber shop is willing to contact the oil companies.

As a way to promote the historical aspect of the area Webby is giving away email addresses. Presently, they are willing
to offer @hellshalfacre.ca They feel that the more you use the address the more you draw attention to the area.
Discussion regarding the negative stigma that could be attached to that name. Is it possible to use addresses like
gatewaykananaskis.ca or kananaskisgateway.ca or possibly something else?
These address are available since December 13, 2007 for anyone interested.
Helmut advised that they would be checked out. These address are available since December 13, 2007 for anyone interested.

Moved by Helmut and seconded by Dona that the towns and village supply the chamber with a list of businesses. Dona advised she
would get Turner Valley to send out to the chamber.

Mike inquired if Diamond Valley and Hells Half Acre are listed at
Travel Alberta. Barb suggested that through the Cowboy Trail they were.

Ideas for Events
  • Derrick Raising
    - oil companies for sponsorship with their name on the derrick
    - liability insurance
  • Smaller Rodeo Events
  • Show and Shines
  • Motorcycle Rallies
Suggested by Mike King that we should be trying to get a year round tourist information both for these communities where
we had enthusiastic employees possibly dressed in western gear handing out information about the towns.
We need to be able to stop traffic from April to November every day of the year

We need to concentrate on one or two items to be effective for business as a lobby group in the community. Where can we see results from events.

Some businesses raised their concerns that they attending this meeting to further discuss the 3 points from the last meeting:
  • Business Identification - Signage
  • Events
  • Parking Issue
They came to this meeting to work on these issues. Black Diamond Councillor Bill Price suggests that the Town of Black Diamond
is waiting for the Chamber to come up with solutions to the signage issue with a clear direction for them to follow.
What does it take to conform to the bylaw?
Discussion regarding the signage issue continued on how do we get the visitors to stop and go into the businesses. The town of
Turner Valley is suggesting a large sign at the Flare and Derrick listing all town businesses with a map to show where they are.
Business needs to make use of cooperative marketing by directing visitors to other local business for what they are looking for.
  • Dwight Epp offered the idea of LED screens similar to those in use at the new Rona store where business could pay a small
    monthly fee to have their business card sign loop on the sign. Could offer directional signage there.
  • Flag post sticking out from building might be another idea where they would have a black iron holder attached to the building
    over the sidewalk similar to what is used for the Stampede in Calgary or the BRZ (Business Revilatization Zones) within Calgary.
    These kind of signs would need to be uniform for all business.
  • 3 community signs - approach council to have something at the bottom of them signs that could be changed weekly
    to promote individual businesses.
Lauri feels we need to build Hype for the community to engage people and get them to come out to see what we have to offer.

Cross Promotion needs be used more often

Moved by Helmut that we re-establish the sign committee to report back to the chamber with a clear direction, drawing,
bylaw requirements so that it can be presented to the towns. Tanis Downey, Gord Tomte,
John Kirinic and Mike King would be willing to work on this committee seconded by Barb. John Kirinic
to be chair of this sub committee and report back to the chamber with its
suggestions and findings at regular chamber meetings.

Moved by Tanis that we request that Black Diamond council table their decision on the Sandwich Board Signage bylaw
until after this committee has had the opportunity to come up with workable solutions for both the towns and business seconded by Bill.

Barb to contact the town to try and add to the agenda

Meeting adjourned at 8:55pm Next meeting January 9th, 2008
7:00PM
Valley Neighbors Club, Turner Valley




Diamond Valley Chamber of Commerce

Notes from meeting of November 14, 2007
Flare and Derrick, Turner Valley

65 people in attendance

Meeting called to order by John Kirinic Treasurer of the Diamond Valley Chamber of Commerce at 7:16pm

John welcomed everyone and then touched on the tremendous residential growth in the area.

John then introduced Helmut Morscher President of the Diamond Valley Chamber of Commerce who spoke on the area we
cover and what we try to do for business in the area.

John next introduced Sharlene Brown and Wayne Page - with sustainable Black Diamond. Sharlene sponke on what has
been done and asked what needs to be done for economic sustainability in Diamond Valley. She advised that Black Diamond
cannot be sustainable if it remains in a sylo that this must be done regionally to become truly sustainable.

John then introduced the vendors who were present that supplied the snacks that the Chamber paid for.
Each vendor then spoke about their business.

Discussion then moved to an open forum regarding what needs to be done to encourage sustainablity and growth of local business.

Business feels we need to have festivals on a regular basis. They showed concern that as the Black Diamond Merchant
Assoc is no longer that the events wouldn't go. Barb Froud advised that the Black Diamond Economic Development Committee
has formed an event sub-committee who want to make sure that the previous events "Parade,
Fringe, Chili Cook Off, Light Up" continue.

It is felt that there is a perception out there that we don't want anyone to know that we are here.
We should be marketing ourselves as Alberta/Canada's Best Kept Secret.

High Speed Internet access needs to addressed so that everyone can have access to it not just one side of the highway.

Need to work on opportunities for cross marketing.

Capitalize on new councils.

Possiblily design design a Diamond Valley business profile in color. Robin Burwash from Maxwell Realty
advised the group that they have a foothills pamphlet availabe to business and products available in the area.

We should also look at developing a CD program with pictures, business info, information about community, Sheep
river, Gas Plant etc.

Encourage area celebrities to speak about the community.

Top 3 issues identified:
  • Business Identification (signage)
  • Festivals
  • Parking
Wayne page advised that there is grant money available to us through the provincial Rural Development Inititative.

Reached a concensus that evening meetings are better for the businesses to be able to attend.
If we are going to revitalize the Chamber we need business participation.

Next meeting to be Wednesday, December 12, 2007
7-9 PM
Valley Neighbors Club, Turner Valley
Chamber to supply snacks.

Meeting adjourned 9:03PM




Diamond Valley Chamber of Commerce

Meeting of September 12, 2007
Valley Neighbors Club, Turner Valley

Present: Kim Edwards (The Eagle 100.9 FM), Phil Pobran (The Wood Gallery), Barb Froud (Webby Inc),
Helmut Morscher (Webby Inc), Sharlene Brown (Municipal Sustainability Presenter),
Wayne Page (Municipal Sustainability Presenter).

Meeting called to order by Helmut at 9:10am

Moved by Kim and seconded by Phil to adopt the agenda as presented.

Moved by Kim and seconded by Helmut to adopt the minutes of April 11, 2007 and June 14, 2007 as presented.

Treasurer's Report - n/a

Presentation: Municipal Sustainability presented by Sharlene Brown and Wayne Page

Handouts were given out in order to generate conversation regarding the chambers position
on Municipal Sustainability as follows:

Black Diamond Municipal Sustainability Planning Guiding Principles

In creating guiding principles for the development of the Black Diamond Municipal Sustainability Plan;
it is proposed that the Melbourne Principles be adopted and modified for Black Diamond.

The Melbourne Principles were developed to assist communities that wish to achieve this sustainable development
objective. The Principles provide a simple set of statements on how a sustainable community might function.
They can help to bring together citizens and decision-makers, whose participation and cooperation is
essential in moving towards sustainability.

  • Principle 1: Provision of a long-term vision for Black Diamond and region based on the five pillars
    of sustainability social, economic, environment, culture and governance and their interrelationships.
  • Principle 2: Achievement of long-term economic and social security.
  • Principle 3: Recognition of the intrinsic value of biodiversity and natural ecosystems, and protect and restore them.
  • Principle 4: Enabling the Town of Black Diamond and its regional population to minimize it's ecological footprint.
  • Principle 5: Building on the characteristics of ecosystems in the development and nurturing
    of a healthy and sustainable town and region.
  • Principle 6: Recognizing and building on the distinctive characteristics of the Town and region,
    including our human and cultural values, history and natural systems.
  • Principle 7: Empowerment of people and fostering participation.
  • Principle 8: Expanding and enabling cooperative networks to work towards a common, sustainable future.
  • Principle 9: Promotion of sustainable production and consumption, through appropriate use of
    environmentally sound technologies and effective demand management.
  • Principle 10: Enabling continual improvement, based on accountability, transparency and good governance.
What is Municipal Sustainability Planning?

It is an opportunity for the municipality to look long-term at want it wants and to take proactive steps to move there.

It is an opportunity to engage citizens in a dialogue about what they value about the community and what they want
the community to look like in the future.

It is an opportunity to provide an outlet for the wisdom and expertise of community members to discover innovative
solutions that address social, cultural, economic, environmental and governance challenges today while leaving
a positive legacy for future generations.

Town of Black Diamond Sustainability Goals
  • A strong and diverse local economy
  • A community the embraces effective and inclusive participation, representation and leadership.
  • A community that ensures a quality natural and built environment
  • A harmonious and inclusive community
  • A vibrant and festive community
Draft Values/Guiding Principles
Values/guiding principles provide a foundation that guide the development of a Community Vision and
thus the Municipal Sustainability Plan.

-Positive Small Town Atmosphere

The Town of Black Diamond takes pride in its inclusivity, friendliness and small town charm. Black Diamond's small
town atmosphere will be preserved and enhanced through a process of managed growth.

-Respect for the Environment

The Town of Black Diamond's clean air, natural setting and environment is the foundation for Black Diamond's
quality of life. The Town of Black Diamond will protect these natural assets through preservation,
environmentally sound development and respect for our environmental footprint.

-Heritage Appreciation

The Town of Black Diamond is tied to its history and heritage. This history and heritage will be preserved
and enhanced by developing a vibrant and festive community, a strong sense of community identity and pride.

-Healthy Economic Growth

Diversification and healthy economic growth are encouraged within the context of a vision for economic development.
The Town of Black Diamond will promote appropriate commercial and low impact industrial development.
The success of present and future business operators, including home bas business and entrepreneurs
will be advocated while working towards a diversified economic base.

-Governance

Community leadership is committed in providing accountability to its constituents on all decisions made,
especially fiscal. The leadership will engage community members in assessing the delivery
of services and the setting of strategic directions.

Draft Vision

In the year 2035, the Diamond Valley community is recognized as the leader in municipal sustainability planning.

An inclusive and diversified community celebrates the Diamond Valley region. Community members, while
adhering to established community values, work in partnership with all levels of leadership in building a safe,
healthy and vibrant place to live and work.

Information was also given out on the Natural Steps Sustainability Program

A free flowing discussion took place where some very positive actions initiatives ideas were brought forward:
  • The need to engage the public along with the business community to help them see the benefits of the community
  • People and business promoting community from within and without
  • Bring home the idea that the community needs to invest in more than just their homes
  • Develop business promotional packages where businesses would promote other businesses in the community
  • More consistent advertising
  • Work on the ever change new demographics for the community - get them while they are new and educate them
    to what is available and why it might be a better idea to shop locally.
  • Develop a new business development checklist to help with getting through the perceived red tape.
  • Investigation of funding opportunities for marketing strategies.
Meeting adjourned 11:00am

Next meeting October 10, 2007
9am
Valley Neighbors Club,
133 Sunset Blvd
Turner Valley




Diamond Valley Chamber of Commerce

Valley Neighbors Club
Turner Valley
June 13, 2007
Minutes

Present: Kim Edwards (The Eagle 100.9FM), Brook Carpenter (Calgary TDR, Travel Alberta), Bill Price (Town of Black Diamond),
Glenn Stiller (The Firestarter), Alana Healy (Village of Longview), Jim Lawton (J.W. Lawton Certified Account), Helmut Morscher (Webby Inc),
John Kirinic (Dundee Securities), and Barb Froud (Webby Inc)

Helmut welcomed everyone to the monthly meeting
Moved by Glenn to adopt the agenda with the following additions:
Sustainability Presentation - New Business
Bylaws - Old Business

Treasurer's Report - n/a

Presentation - Brook Carpenter (Calgary TDR - Travel Alberta) Brook advised the members that Calgary TDR is an arm of Travel Alberta which
provides cooperative funding for marketing programs. Calgary is now considered a day trip to Diamond
Valley which allows us to target the city with marketing campaigns
qualifying for TDR funding. (80km. One way)
The object is to increase marketing experience of industry, Prepare immerging products, increase inter-regional
travel, encourage shoulder season and 4 season attractiveness with cooperative funding support, 50/50 ratio with partners.
TDR Role - Build positive working relationships with industry, increase and extend visitation to
the Calgary and area region, support goals of the STMP, respond to industry requests for information and
assistance, Promote destination awareness of the Calgary and area region (Campaigns promoting the entire region),
Facilitate cooperative marketing initiatives.
Cooperative Marketing - Leveraging resources of multiple parties to increase tourism marketing over that which could be done by a single party.
Increased Marketing with cooperative marketing - seed money, expanded initiatives, allowing industry to test the waters, support for incubation of new tourism marketing initiatives.
TDR Guidelines - Partnered consortia marketing initiatives (Can also work with partners outside the Calgary TDR,
eg. To create a package with partners in the Rockies. Projects should support
the goals and objectives of the TDR Marketing Plan, which in turn support the goals and objectives of the
provinces' Strategic Tourism Marketing Plan. The cooperative marketing program is designed to support new or
enhanced tourism marketing projects. It is not a grant program to subsidize existing marketing
projects or projects that are already financially viable. Projects demonstrate new or enhanced marketing with
an end goal of project self sufficiency. The TDR contribution cannot exceed 50% of the total
marketing costs of the project. Minimum leverage of 1:1 (private industry to TDR)
Looking for new and/or enhanced marketing initiatives.
If a proposal has merit but doesn't quite fit they will work to help make it fit within the parameters
of the program. Money is available from the provincial government through a non-profit society. Calgary TDR covers
the area from Longview to Kanananskis. Tourism marketing dollars only. Funding could be
annual until self sustainability is reached. Evaluation required at the end of the initiative.
If we are willing to put dollars down for the same program next year
they will look at it. Can be working on several programs at one time using TDR support.
John inquired about infrastructure for tourism - Brook advised that there is some funding available First step in receiving funding is a phone call to Brook.
Marketing the Trade Fair could possibility qualify.
1 month - 6 weeks for approval unless TDR is aware of the initiative and working to make sure that it fits within the framework of the grant.

Old Business:
  • Radio Campaign - Brook was impressed with our proposal and gave verbal approval while he was in attendance.
    Will send out an approval letter shortly. Kim should be receiving an email today.
    Will be in contact with Brook over the next few days.
  • Treasure Hunt - Barb advised that participants were directed around the site with clues on 20 pages
    including member pages. We have a winner - Colleen Payne. Making arrangements to meet with Colleen to present her with her prize
    and take picture for the paper.
  • Business Signs - Suggested that we hold off on this until the towns decide what They are going to do.
    At the present time Turner Valley's information is in the Foyer of their office
    and doesn't allow access in the evenings and on weekends. The Town of Black Diamond
    doesn't have a facility with the closing of Wonders, They will be having their
    information down at Foothills Lions Club Campground for this season and will be looking at
    a new location/new building in the fall.
  • Trade Fair - John has some ideas on doing an outdoor event with youth and local Business.
    TDR funding might be possible for marketing. John to work with Glenn To develop the ideas.
  • Black Diamond EDC - Barb advised that the Black Diamond EDC has completed the community profile, working on their brochure and has launched their radio campaign.
  • Business Directory - Moved by Jim and seconded by Barb that we stay with the Okotoks & District Chamber/Diamond Valley
    Chamber of Commerce/Okotoks Western Wheel annual Telephone Directory instead of producing
    a new book as this doesn't cause us any extra work or funds except for the advertising that
    we do in it annually which is around $200, carried.
  • Bylaws - The bylaws were handed out for the members to read and consider.
New Business:
  • Rona Grand Opening in Black Diamond - It is felt that we should be acting with good will towards the area business
    and present each new opening with a historic framed photograph with plaque.
    John suggests finding 10 photos and having 10 copies of each so that we have
    a supply for the new openings presentations. Moved by Glenn that we spend $200 as presentations for Rona
    and Acto Gas seconded by John and carried.
  • Summer Meetings - moved by Barb and seconded by Glenn that we don't have Summer meetings, Executive meetings will
    happen as needed, carried.
  • Job Opportunity Postings - Barb advised the members that the chamber's website now has a Job Listing. If any business
    has a need for the service contact Barb and she will get it posted.
Moved by Glenn that we adjourn the meeting at 10:15am

Next meeting September 12, 2007
9am
Valley Neighbours Club
Turner Valley
Presentation - Sustainable Community (Sharlene Brown & Wayne Paige)





Diamond Valley Chamber of Commerce

Valley Neighbors Club
Turner Valley
April 11, 2007
Minutes

Present: Kim Edwards (The Eagle), Dave Macdonald (TravelMasters), Bill Price (Town of Black Diamond), Helmut Morscher (Webby Inc), and Barb Froud (Webby Inc)

Moved by Kim and seconded by Helmut to approve the agenda as presented, carried

Treasurer's Report - N/A
Barb Advised that there are presently approx 50 members.
Helmut suggests moving the books onto the web so members can see them as needed.

Minutes of November 8, 2006 - Move by Kim and seconded by Dave to approve the minutes as presented, carried.

Old Business:
  • Annual Meeting The meeting date for the annual meeting has been set for May 9, 2007. Kim advises that if we could find a
    chamber member willing to do catering for this or any other meeting say for the value of a $500 donation we
    could get the Eagle to give $500 worth of advertising

    As we are having difficulty getting a quorum out to our meetings, Helmut moves that the bylaws be amended to
    remove the 2 year term for executive members. In the future if an executive member wishes to remain
    in office for longer than the 2 years they would need to be elected again at the elections
    held every 2 years seconded by Dave and carried.

    Also moved by Helmut to decrease the quorum needed for a meeting from five to three seconded by Dave and carried.

  • Cowboy Trail Membership Moved by Helmut and seconded by Kim that the Chamber join the Cowboy Trail at Spur level, carried

  • Business Sign Committee: N/A

  • Trade Fair N/A
New Business:
  • Okotoks Chamber of Commerce - Kim has invited us to the Okotoks Chamber of Commerce annual
    meeting as Brook Carpenter is in attendance and it would be a good opportunity to see what he is
    addressing prior to our meeting with him. Meeting date Wednesday April 18, 2007 at the Foothills
    Centennial Center 11:45am - 1:15pm, Cost if $16/person, must RSVP by Noon April 13, 2007 Barb has
    done some investigating regarding other chamber membership rates in the area.
    Okotoks
    • Home based $150
    • Earlybird Before Feb 1 $120
    • Business $175
    • Earlybird $150
    • Non Profit $50
    High River (based on number of employees)
    • 1-4 $125
    • 5-15 $150
    • 6-49 $175
    • 50-99 $235
    • over 100 $300
    Bragg Creek
      $75 + GST (may adjust next year)
  • Black Diamond EDC Barb advised that the Black Diamond EDC is presently working on updating the
    Foothills Country Visitor Guide, Community Profile and a New Brochure for Black Diamond. The
    brochure will be advertiser driven and other business than Black Diamond could be approached if Black
    Diamond doesn't have a certain type of business. ie. The Turner Valley Golf and Country Club. The
    advertising rate is approximately $300 and it is anticipated the brochures (15,000 copies ordered) will be around for 3 years.
  • Chamber Website Treasure Hunt Helmut and Barb are working on a Treasure Hunt that will take place
    on the chamber website. Trying to drive traffic (specifically the members to the site to see what is
    avaliable to them and how they can make the site work for them). We should do some advertising to
    launch this hunt. Presently if you google a business that is a chamber member that does not have their
    own website the chamber will come up in first or second place. This event should not only bring traffic
    from outside sources but people and business from this community. Moved by Helmut and seconded by
    Kim that we have a $100 prize for the winner, carried. People will be searching the entire site to find their
    clues and email the answer to our email address. A winner will be drawn from the hat. We could possibly
    use the Eagle Advertising initiative to promote this event along with writing an article for the local
    papers. Kim advised that if we chose to do Radio Advertising for this event outside of the above
    initiative we would be charged at non-profit rate and advertising from Monday - Friday with 20 ads
    would cost $480 plus GST. Barb to include this event in the invitation that will be delivered to all local
    store front business to attend our next meeting.

    Meeting Adjourned 9:50am

  • Next meeting May 9, 2007
  • 8:30 am
  • Valley Neighbors Club
  • Turner Valley
  • Guests: TDR (Tourism Destination Region) & The Eagle 100.9FM



    Diamond Valley Chamber of Commerce

    Valley Neighbors Club
    Turner Valley
    November 8, 2006
    Minutes

    Present: Kim Edwards (The Eagle), Monique LeBlanc (Community Futures), Jim Lawton (Jim Lawton CMA), Ruth Goodwin (Black Diamond
    Economic Development Committee), Dave Macdonald (TravelMasters), Rod Schniffner (Isagenix Int), Glenn Stiller (The Firestarter),
    Helmut Morscher (Webby Inc), and Barb Froud (Webby Inc)

    Moved by Dave and seconded by Glenn to approve the agenda with the following additions:
    • The Eagle Christmas Greetings
    • Town Amalgamation
    • Turner Valley Downtown Revitalization Meeting
    all of the above under new business, carried

    Treasurer's Report - N/A
    Barb advised us that the year end is November 30, 2006. Barb asked Jim how much it would be to have him do the
    financial statement for year end. Jim inquired as to what our bylaws say-Barb advised that we can use 2 members
    of the board to audit the books. Jim offered to do them as a volunteer as long as they weren't needed from now to
    January. Our annual meeting will be in February.

    Minutes of October 11, 2006 - As quorum wasn't met Barb moves that we cancel the minutes seconded by Dave and carried.

    Old Business:
    • Membership: Moved by Helmut and seconded by Glenn that we increase our membership to $75 per year with billing done on the
      anniversary of joining, carried

    • Trade Show Committee: Glenn advised that he would like to see an early jump for a fall show with table deposit due by end of March.
      Barb moves that Glenn Stiller, Kim Edwards and Sheelagh Matthews work as the committee preparing for a fall show, seconded by
      Glenn and carried
    • Business Sign Committee: Monique has advised that the town of Turner Valley has already drafted a sign design that would be installed by
      the Flare and Derrick. Monique suggested speaking with Stan at the town office. Barb inquired if
      we are including Longview and Millarville in this project. We would need to see where all the businesses
      are located in these other communities, if they are all on the highway then there isn't probably a need for a sign.
      Moved by Glenn that Kelly Tuck chair this committee with help from Glenn seconded by Dave and carried. Glenn to contact the
      communities. Maybe plan for our annual meeting to be in a restaurant in Longview.
    • Business Directory: The area needs a proper directory that is complete and up to date. We will need to hire someone to do the research and data input.
      Ruth from Black Diamond EDC advised that they are taking on doing a hard copy for the town of Black
      Diamond that will be mailed out. Need to approach the towns and find grant money to hire someone.
      Glenn moves that we start moving ahead and contacting the towns regarding their rules on the privacy act.
      Include Millarville, Black Diamond, Turner Valley, and Longview seconded by Dave, carried. Jim feels that there only needs
      to be one directory and not one done by every community.
    New Business:
    • Sandwich Board Signs - Some complaints have come in regarding the towns not allowing sandwich board signs.
      Barb and Monique advised that the towns have bylaws which state where a sign can go Alberta Transporation
      says ultimately where a sign can be when it is in the highway right of way. Moved by Barb that we contact
      the towns for their bylaws on signage (specifically sandwich board signs) seconded by Glenn carried.
    • Christmas Event - Dave and Glenn are willing to look at getting a team and wagon for a hay ride the night of Light Up.
      Jim is concerned that the volunteers on this committee are going to get burned out if they keep volunteering
      to make sure things happen. Suggested that maybe one of the other groups take this on and the
      Chamber sponsor the event. Ruth will speak with Shirley Mundell to see if she is interested. Barb will contact
      Rolly from the Foothills Lions to see if they are interested. Monique and Jim suggested contacting
      Karen at the Boys and Girls Club. Moved by Jim that we sponsor a Hayride with hot chocolate
      and hot dogs for $300 seconded by Helmut and carried.
    • Family Day Scavenger Hunt - Family Day would be Monday February 19, 2007 Barb advised us that the hunt would
      be family minded having participants staying
      together as teams and visiting local business to find what would be on their lists. The idea is not
      to charge a whole bunch of money to purchase the items but intended to educate the community on what is available
      in our area. Moved by Glenn and seconded by Kim that Barb and Glenn move forward with this event, carried
      Glenn to find prizing. Barb will prepare the list of items to find.
      Kim will put together a proposal for radio advertising. Cooperate with BD EDC for volunteers. Next year look at
      handing off to Boys and Girls Club. Suggested adding Volunteers Needed in the next Newsletter when we have events planned.
    • Black Diamond Economic Development Committee - Ruth advised us what the EDC is planning for 2007
      - Business Directory (Black Diamond), Web Site, Community Profiles, Marketing Package to get us out there,
      Templates for future use. Looking at inviting a representative from Turner Valley to sit on the committee.
      Moved by Helmut and seconded by Dave that Barb be named our representative on the Black Diamond EDC with Helmut
      being her alternate, carried.
    • HBDC Brown Bag Lunches -Topic list available by calling 652-3700 or going online at www.hbdc.net. These sessions are
      intended for lunch hour and you are invited to bring your lunch to the High River
      HBDC office board room. Monique will check to see if they are willing to do as a webcast allowing more
      opportunity for business in our area to attend.
    • Eagle Christmas Greetings - Kim advised that the Eagle is offering business and organizations the opportunity to
      thank their clients, members and advertise for the holiday season. Campaigns available:
      • Christmas in the Foothills is a campaign designed to drive shoppers to your business
        Airs - December 4-7th with your business being grouped with 2 other non-conflicting businesses.
        Campaign Details - 40, fifteen-second messages, 3 commercials per day aring between 6am-6pm
        Monday-Saturday. 2 commercials on Sunday
        $640
      • Christmas Wishes will air December 21-25 during regular programming Airing - 6am-Midnight
        Eagle 100.9 specal intros and extros
        $340
      Suggested that maybe the Chamber would be interested in the Christmas Wishes campaign. Moved to the next executive meeting for discussion.
    • Amalgamation - Jim would like to know how the chamber official stands on the situation. At this point we have no
      official position. Helmut stated that he will put it up on the web site as a forum topic. Once we hear from the businesses
      we will form a position.
    • Next meeting December 13, 2006
    • 9am
    • Valley Neighbors Club
    • Turner Valley
    • Guests: TDR (Tourism Destination Region) Meeting adjourned 10:20pm

      Diamond Valley Chamber of Commerce

      October 11, 2006
      Valley Neighbours Club
      Turner Valley
      9am

      Present: Glenn Stiller (The Firestarter), Jason Armstrong (AM1140)
      Helmut Morscher (Webby Inc), Jim Lawton (JW Lawton, CMA)

      Meeting called to order by Helmut at 7:15am

      Agenda approved as presented

      Treasurer’s report tabled to November 8, 2006 for Danielle to be present

      Moved by Glenn and seconded by Jim to approve the minutes of September 13, 2006 as presented, carried

      Old Business:
      • Trade Show - As reported by Helmut - The trade show was not as successful as we had hoped. The newspaper advertising
        didn’t seem to bring neither exhibitors nor visitors. All the calling we did and the hundreds of emails that
        we sent out to businesses in the area, including Okotoks, brought in some, but we definitely had more
        space than people.

        With next year’s trade show, we should try to get twenty confirmed and paid exhibitors at least one month before the
        trade show, or else call it off. I would also like to point out that the trade show is for the entire
        business community, and a more enthusiastic participation would be helpful. This year all the work was
        done by myself, Glenn, our vice president and Barb our secretary.

        I would like to see a Trade Show committee established today or at least at the next meeting, that they can begin
        planning and promoting for next year’s trade show as soon as possible.

        tabled to November 8, 2006 meeting

      • Business Sign - This is not about the big government freeway signs, but about nice and colorfull town map
        style signs, with the businesses marked in. For that too, we need a committee to:

               a) find out where in Black Diamond, Turner Valley, Longview and Millarville the signs
        would fit into the zoning and where the land is available

               b) find out how many businesses would be willing to pay for having their business on the
        map and what price range they would agree with

               c) get quotes for sign structures, pads, materials. Webby will gladly chip in the design
        to keep the cost down, but the materials need to be covered by funding.

               d) find sources of funding. There is a bit of a rush with that, because the towns are
        readying their budgets. If we snooze, we loose. At the December meeting we are bringing in TDR (Calgary and Area
        Tourism Destination Region) to explain about how they supply funding and how
        to apply for it. They would match what businesses and towns get together.
        There probably are other sources of funding that could also be approached.

               e) prepare a report with their recommendations and figures, so that we can get serious
        with the towns and grants. Kelly Tuck has volunteered to take on that project. Unfortunately she could
        not come out today because of an urgent dental appointment.

      • Business Directory - I don’t think anybody will dispute that we need an up to date list of all the businesses in the area.
        We spent a lot of time and effort already on getting addresses together, on Webby time, but there is a limit of
        what we can expect on single business to donate. The government made a token effort with the Alberta
        First database, but that’s all it is. A token effort. It is neither complete not up-to-date nor user friendly.

        The best solution will be that we take care of our area and hire a temp to contact all the businesses in the area and get
        their current addresses and info. We can provide the guidance, control and facilities, like we did for the Oilfield Society, but the
        wage or contract payment for the temp should be provided from other sources. Most likely we can get the town of
        Black Diamond and the town of Turner Valley to promise some money, and then we can try to raise the rest through grants.

        In order to proceed with an undertaking like that, we need a formal decision to go ahead.

        Moved by Helmut that a new directory be established seconded by Glenn and carried

      New Business:

      • 2007 Membership Fee - In order to be able to advertise more and better, we need a bit more of a safety margin,
        and we think we should raise the annual membership fee to $75. Considering the value that we provide.
        I doubt that we will lose any members because of a $25 increase. I would also propose that we
        aim to switch the membership scheme to actual months, for example October to October, instead
        of the sometimes difficult to explain, partial year memberships and usually late and often forgotten annual payments.
        Naturally, with the vague annual payment scheme, the nagging for payment becomes a near futile and very
        time consuming nightmare. Unless somebody wants to volunteer to call and nag about 50 business,
        who are behind in paying, reminding them that sometime this year they should pay their membership fee, and keep
        doing that UNTIL they do pay, I propose that we switch to month-to-month accounting.

        Helmut moved to increase to $75 per year with membership being a full year month to month seconded by Glenn and Carried

      • Scavenger Hunt - tabled to November 8, 2006 meeting - Barb volunteered to take care of that

      • Business Web Page Updates - A least once a year each business should check that their web site says about them,
        and see if any of the information has changed and needs to be updated. It just takes an email or phone call.

      • Black Diamond EDC- tabled to November 8, 2006 meeting

      • HBDC Brown Bag Lunches - tabled to November 8, 2006 meetings

      Meeting adjourned by Helmut at 10:10 am
      • Next meeting
      • November 8, 2006
      • 9:00 am
      • Valley Neighbors Club
      • Turner Valley





      Diamond Valley Chamber of Commerce

      September 13, 2006
      Valley Neighbours Club
      Turner Valley
      9am

      Present: George Nielsen (Black Diamond Bakery), Sheelagh Matthews (The Idea Garden), Greg Fox (Guide Signs/AB Infrastructure),
      Glenn Stiller (The Firestarter), Danielle Gosselin (Town of Turner Valley/CBKTax), Kelly Tuck
      (Woodmaster Homes), Tracy Makarenko (Healing Possibilities), Jason Armstrong (AM1140), Kim Edwards (The Eagle 100.9FM),
      Helmut Morscher (Webby Inc), Barb Froud (Webby Inc)

      Dave MacDonald (TravelMasters One To One) sends regrets

      Meeting Called to Order by Chairperson Helmut Morscher.

      Helmut welcomed everyone to the meeting.

      Moved by Glenn to Adopt the Agenda as presented, carried

      Moved by Barb to Approve the Treasurer Reports for May, June, July and August, 2006 as presented, carried
      May Closing Balance $12,751.92
      June Closing Balance $12,695.15
      July Closing Balance $13,060.27
      August Closing Balance $13,771.42

      Moved by Danielle and seconded by Glenn to adopt the minutes of June 14, 2006 as presented, carried.

      Guest - Highway Signs - Greg Fox was here to discuss the signs. Greg informed the members that Guide
      Signs has been contracted by Alberta Infrastructure to look after the building, marketing and maintenance of the new highway signs.
      Initially the program was set up to only have Gas, Lodging and Food for highway signs but because of small town economic
      development and political pressure they have come up with other business signs For GAS, FOOD and LODGING signs there
      will only be a maximum of 6 panels per sign. For OTHER BUSINESS there will be enough room to have maximum 9 panels per sign.
      AB Infrastructure will only allow a maximum of 4 signs at each entrance to each town. Discussion regarding the highway between
      Black Diamond and Turner Valley. It is felt that we would use the beauty of that stretch should we allow these signs to go in here.
      Greg will take that back to the government and feels it won't be an issue.
      This is a voluntary program for business and should the town, or chamber decided not to become involved Guide Signs will do the marketing
      to fill the town signs if we agree that we want them. The cost is already set by the government on how much each panel will cost - $2100 for each panel
      for 5 years. This works out to $35 per month for the manufacturing, installation and maintenance permit renewal of $300 for 5 years
      after initial investment. Payment options all the money up front or 50% and billed 50%. Panels are aluminum with reflective paint.
      7-10 year life span. 4.5m X 3.5m sign - 3' X 2' panel. Application for panel does not guarantee sign as it is on a first come first served basis.
      Payment of sign pushes forward. Must include electronic artwork. No catch panel and will maximize brand on the panel. No GST on price.
      These signs will accomodate for growth- Guide Signs will market to as many businesses as possible. Money has been built into the cost if there
      is a need for change. At this time businesses are only allowed to have 2 signs per business per community. This program has been
      designed to be self sustaining with a trust fund.

      We thanked Greg for his time.

      Discussion regarding using some of the funds from the previous community business signs that we sold to the province.
      Maybe a 15% refund to past sign participants and 5% for new participants. Need to look at doing this as a partnership.

      Moved by Barb to table using money from previous community business signs until we have some more input seconded by Glenn and carried.
      Executive to look at and come back with a recommendation.

      Kelly has volunteered to help with a map sign should we go this route.

      Old Business:
      Trade Show - Glenn informed us that it was on Friday but less organized than he wanted it to be This is the first year that we are
      running this on our own. Will begin planning immediately following this years event for next year.

      First Aid - Cancelled due to lack of interest

      Business Directory - Look at partnering with the towns and village. To bring directory up to date including business
      description, website addresses and emails where possible. We may be able to work with FCSS on this.

      New Business
      Moved by Glenn that we table the remainder of the agenda due to time spent on the Community Signs seconded by Barb and carried.
      • Next meeting
      • October 11, 2006
      • 9:00 am
      • Valley Neighbors Club
      • Turner Valley





      Diamond Valley Chamber of Commerce

      June 14, 2006
      Valley Neighbours Club
      Turner Valley
      9am

      Present: Dave Macdonald (TravelMasters), Monique LeBlanc (Highwood Business Development),
      Ingrid Rozema (Black Diamond Business Association), Tracy Makarenko (Healing Possiblilities),
      Glenn Stiller (The Firestarter), Tanya Thibodeau (Gateway Gazette),
      Helmut Morscher (Webby Inc), Barb Froud (Webby Inc)

      Helmut welcomed all

      Moved by Dave to approve agenda will the following additions:
      • Minutes of April 5, 2006 approval
      • Community Business Signs - Old Business
      • Discovery Days/Parade Day - New Business
        carried
      Treasurer's Report - N/A Barb did inform the members that as of May 15th, 2006 the balance in our general account was $12,788.33 and our savings account was $43.01

      Moved by Dave and seconded by Glenn to adopt the minutes of April 5, 2006 and May 10, 2006 as presented, carried

      Guest: Ingrid Rozema was in attendance to bring us up to speed on the activities for Black Diamond Fringe Festival July 1, 2006
      The Black Diamond Business Association goal is to enrich the community and get people to shop downtown
      The fringe festival has never had outside funding. This year they want to make a larger event taking their cue from the Canmore
      Folk Festival and the likes. They want something that you can take the whole family to.
      Childern's area opens at 1pm with all Main Street businesses open.
      Main Stage starts at 5pm
      LineUp
      • One World Drum
      • Vannetta
      • Diamonds in the Rough
      • No Guff
      • Rebetica Hipster
      • The local buskers will be judged to get slotted between headliner events
      The Business Association is trying to connect with business and community while attracting visitors.
      Businesses have really come together this year to support the event financially.
      They are looking for financial and volunteer support.
      Suggest that the Chamber purchase a tent for renting out to local events or maybe sponsor $1500 towards the rental of 4 big tents
      Monique informed Ingrid that Sheep River Library has a 10X10 tent, Town of Turner Valley has 2 tents,
      Boys and Girls club have a big tent and the Legion has 2 tents to rent.
      Ingrid has supplied us with information from WSSL Structures and Tents who will be moving to the area and has offered
      a 15% discount for the purchase of a tent.
      Will do sponsor recognition on T-shirts over $1000, over the main stage as well as the program.
      Main Stage to be at Black Diamond Town Office.
      Moved by Glenn that we donate $300 to match Black Diamond Business Associations participation, seconded by Monique and carried.

      Old Business
      • Budget - Discussion on the budget and why the overage. It was explained that we are going to put the overages
        into a reserve for future hiring of at least part time administrative staff
        Moved by Dave and seconded by Tanya that we adopt the budget as presented, carried.
      • Membership Packages - Are all together and being handed out. Includes all information and registration
        forms needed for participating in the Alberta Chamber of Commerce Value Added programs along with a
        Certificate and an Alberta Chamber of Commerce membership card. We will also be including a window decal
        once we can find someone to do them at a decent price.
      • Trade Show - All other Chambers hold their trade show in the spring. We are going a fall show so we
        should have a good turn out. This will be done as a fundraiser for the chamber. The school is being very cooperative
        and we can use students who need volunteer hours for setup and teardown for credit to the students. A caretaker
        will be on site. Welcome to use all the schools tables and chairs. Glenn had two tentative dates September 15th
        and 22nd. It was felt that the weekend of the 15th was probably the best. Glenn to book the school for the 15th
        The event will take place the Friday evening and the Saturday. More information to follow.
      • Area Pictures - Barb informed the members that we are once again participating in the Cardmasters
        World Championship for Father's Day. Stop by the chamber site and follow the link on the side menu to
        the Father's Day Cards. Leave a review at http://www.champs.posty.com Please send pictures that you have
        of the area for more cards. We can have all kinds of categories. Any card you would purchase and send we
        can have as an electronic greeting card.
      New Business
      • First Aid Course - We will be holding a St. John's Ambulance Standard First Aid Course this
        September 20th and 21st at the Valley Neighbors Club. This course will be open to all area business with
        Chamber Members paying $110 and non-members $140. Only 18 seats available so register early.
        The course will take place over 2 whole days and participants will be required to supply their own lunch.
        Instructor supplied by St. John's Ambulance. You can sign up on line at our site or call 933-7890
      • Community Business Signs - Barb informed the members present that in April 2005 the province
        made a partial payment towards our 3 signs at $2500 each. We had no choice but to accept. Then on June
        30, 2006 we will receive the final installment of $500 for each sign. The signs will be taken down and changed and administered by Alberta Infrastructure and Transportation
        The signs should be easier for the travelling public to read, meet standards common in North America, reduce roadside clutter and be safer.

        There will be two kinds of signs - Logo signs (to direct travellers to essential motorist services GAS, FOOD, LODGING)
        Tourist Orientated Directional Signs (directions to tourist attractions and facilities)

        There will be on 2 major TODS, 2 regular TODS, 1each of gas, food, lodging (Logo Signs) with a max. of 6 logo panels for each sign
        1 Community Attractions & Facility Sign (max. 4 attraction names & 6 symbols)

        Eligiblity - Must be GAS, FOOD, LODGING
        • open to public
        • comply with all municipal, provincial and federal laws
        • Washrooms and adequate parking
      • Discovery/Parade Day - Monique wanted to congratulate the Black Diamond group on their successful parade.
        The Town of Turner Valley had kids events will many families turning out encouraged
        Turner Valley Business to do their own thing (Sedona did a great event) for example. Hopefully more
        will participate next year. Movie was a big success with 150 cars showing up, they raised $1000 cash
        and $500 in groceries for the food bank. They used a 20X10 screen. Plans are underway for future screenings
      Moved by Helmut to adjourn the meeting at 10:05 am
      • Next meeting September 13, 2006
      • Valley Neighbours Club
      • Turner Valley
      • 9am



      Diamond Valley Chamber of Commerce

      May 10, 2006
      9:00 am
      Valley Neighbors Club
      Turner Valley

      Present: Shirley Campbell (Town of Black Diamond), Kelly Tuck (Woodmaster Homes), Tanya Thibodeau (Gateway Gazette),
      Dave MacDonald (TravelMasters), Glenn Stiller (The Firestarter), Helmut Morscher (Webby Inc), and Barb Froud (Webby Inc)
      Regrets: Sheelagh Matthews (Idea Garden), Danielle Gosslin (CBK Tax and Bookkeeping),
      Monique LeBlanc (Town of Turner Valley), and Tracy Makarenko (Healing Possibilities)

      Moved by Dave to approve the agenda as presented seconded by Tanya and carried.

      Treasurer's Report N/A

      Minutes of April 5, 2006 - Tabled to next meeting for hard copy

      Guest - Toby Johnston-Stewart - Chamber Group Insurance
      Toby brought everyone up to speed on the Chamber Group Insurance,
      attractive to employers, available for 1-50 employees, Life, Disablity,
      Health/Dental available with comprehensive coverage. Good incentive to keep
      employees with 100% right off to the business. Is customized accordingly.
      Rates are competitive with good retension. Blue Cross comparison they
      sometimes won't accept. Chamber will not turn anyone down. Basic Dental 80%
      coverage per person to $1500 per year. Can be direct billed or receipts.
      Very good extended health care coverage. Travel Insurance included.
      Vision option availabe for employers with 3 or more employees. Cost Plus
      - allows business owners to have their needed work done and the business pay
      the bill as a right off and owner gets the money out of the company tax free.
      Can be used for employees as long as it is used for health, dental, vision.
      Tax free bonus to employees. Suggests contacting your accountant to advise
      you on this matter. Administration fee of 5% per claim to $125.
      Realistic premiums - rate stability 4% average increase because everyone is in
      a pool and not singled out. With 5 or more employees costs come down
      per person. Opting out plan available. No waiting period. Recommends the
      minimum would be Life, Accidental Death and Dismemberment
      must to have.

      Old Business:
      • Budget - At the present time Webby Inc is paying for most of the
        administrative staff time that we are using and we should be aiming for
        eventually having at least paid part time staff. Moved by Glenn and seconded
        by Dave to accept the budget presented with the addition of profit
        being used towards at least part-time administrative staff in a reserve fund, carried.
      • Membership Packages - Full packages including descriptions of
        benefits along with registration applications, certificates, membership cards
        and decals should be ready in a week to 10 days.
      • Propective members will be receiving a 2 page value added summary of
        what they gain from becoming a Chamber Member.
      • Family Fun Run - It is felt that the chamber doesn't benefit
        business by supporting this event financially but will be encouraging our
        members to advertise their businesses at this event.
        Contact Marjan Ruitenschild at The Energy Shop to become involved.
      • Meeting Location - The Valley Neighbors Club is a good place to
        hold our meetings, the accoustics, atmosphere and facility seem like they
        are better suited for our monthly meetings
      • Area Pictures - Postcard site - Barb informed the members that
        we have launched our postcard site for Mother's Day and have entered the
        CardMasters World Championship Mother's Day Event. Please stop by our site
        and have a look at what we are looking for for pictures. Goes along way in
        promoting our area. Beautiful Area Postcards being sent all over the world are
        inviting visitors to our area.
      New Business:
      • Sleigh Ride/Hay Ride - Mid December - discussion regarding holding this
        community event in November as opposed to December. Glenn feels that December
        would be better as it would be a community event not a business event.
        Moved by Glenn to move forward and build a plan of attack seconded by Tanya and carried.
      Adjournment - Moved by Barb and seconded by Glenn to adjourn the
      meeting at 10:05am carried
      • Next meeting - June 14, 2006
      • Valley Neighbors Club, Turner Valley
      • 9:00 am





      Diamond Valley Chamber of Commerce


      April 5, 2006
      9:00 am
      Turner Valley Town Office

      Present: Jake Fleming, Monique LeBlanc, Glenn Stiller, Barb Froud, Helmut Morscher,
      Dan MacDonald, Danielle Gosselin, and Deb Duncan
      Regrets: Marjan Ruitenschild and Sheelagh Matthews

      Meeting Called to order by President Helmut Morscher at 9:05am

      Moved by Glenn to adopt the agenda with the following additions under new business:
      • Black Diamond Economic Development Committee
      • Discovery Days Update
      • Advertising
      • Signing authority
      carried

      Treasurer's Report $13,572.13 less o/s cheques $1198.98 plus o/s deposits $200

      Moved by Glenn and seconded by Dan to accept the 2005 Financial Statement carried

      First Draft of the Proposed Budget to be available at next meeting

      Moved by Dan and seconded by Glenn to adopt the Minutes of March 8, 2006 as presented carried

      Guests - Deb Duncan with Oilfields/Okotoks Health Foundation
      The foundation has
      been in operation for the last 10 years serving mostly Oilfields General Hospital. Took on Okotoks
      Health and Wellness Center in the last few years. Programs they fund
      are Points of Light (in memory or honor of someone at Christmas), Breakfast Program
      funding for all west end schools. Tailsman has now taken this program over.
      With their fundraising and donations have always been able to fund the programs
      and their needs. They are now being asked to support more than just comfort things.
      Money that is raised in a community stays in that community.
      This year they will endeavour to raise $65,000 to purchase a much needed 15 passenger
      wheelchair accessible van for the adult day support program which will be utilized dialy within
      the Okotoks, Black Diamond, Turner Valley, Longview and Millarville area. In addition a "portable overhead
      traacking lifter" system is required to move mobility impaired individuals safely and
      comfortably within their homes. This would be availiable through their equipment loaner pool.
      They are looking for support for their upcoming (Golf 4 Wellness) Tournament.
      Golf/Sponsorship Package available on our website at: Golf/Sponsorship Package

      Marjan Ruitenschild - The Energy Shop Fitness & Lifestyle Inc - 4th Annual Diamond Valley Family Run
      Asking the Chamber to help sponsor for this June 2nd Event. It is composed of a 5km walk/run or
      10km run. All proceeds raised will be forwarded to the Canadian Cancer Society.
      Two levels of sponsorship is available - Gold Level - Cash or merchandise for draw
      prizes valed at $100 or more. Silver Level - Cash or merchandise for draw prizes valued at $99 or less. Last
      year they had over 100 partipants. This year they are forcasting over 150 walkers/runners.
      Donations must be in by Tuesday April 25th. For more information and sponsorship sheet please see:
      4th Annual Diamond Valley Family Run
      Scroll down to bottom of page.

      Old Business:
      • Marketing - at our Executive meeting of March 22, 2006 it was approved to have a simple bounty system
        for membership 20-10-5 Whoever brings in a new member, gets $20,
        once the new member's check has cleared. If the new member renews, the sponsor gets $10
        for the first renewal, $5 for the second renewal.
      • Membership Package - Glenn to have all together for our next meeting.
      • PostcardsWe are requesting pictures of the area, nature, historic, or anything that would be of interest.
        Credit will be given for your original work. Don't worry about the picture size. Send to: Barb
      New Business:
      • Black Diamond EDC - Barb is attending these meetings on the Chamber's behalf.
        The Black Diamond EDC is looking after this years Diamond Valley Parade. This years theme
        is Salute to the Olympians. Hoping to have a medalist from Tornino Winter Games as Grand Marshal.
        The EDC is requesting help to raise another $3000 to help pay the bands which range from $350-850
        per outting, feed the bands and have fireworks. They will be asking local businesses to participate once
        again in the trophy and ribbon sponsorship at $35. The EDC is working with Monique at Turner Valley
        to cordinate the days events for both towns. Volunteers are needed.
        Show and Shine in Turner Valley will start on Friday night with the Family run where they will
        tour the two towns starting in Turner Valley and ending at the
        Ball Diamonds at the Flare n Derrick. Starting at 7pm approximately. After the tour
        there will be a Drive In Movie held at the ball diamond. Actual Show and Shine on Saturday.
        Fireworkds will be held Saturday night at 11pm at the Light Industrial Area on the east end of
        Black Diamond across from the Bargain Barn. High School Pancake Breakfast for the grade 11 students Grad runs from
        7am-9am Saturday.
      • Discovery Days Update - Monique informed us that they are working on a joint
        schedule with Black Diamond that will hopefully be
        out much earlier this year. Turner Valley will be having Kids Entertainment, Pooch Parade,
        Petting Zoo running from 11:30 - 4pm Flare n Derrick will be open incase of rain. Barb asked Monique to
        keep her updated as the events are confirmed so that we can have it on our chamber Parade
        Day Events Schedule. Glenn inquired why we didn't have a midway. Danielle suggested a mechanical bull - would need to
        contact Cindy at Turner Valley Lodge to see what is involved with that. Helmut suggested a Circus even
        with the prior problems which had a lot to do with event being planned to close to event day.
      • Advertising - Monique brought forward a couple of ideas for advertising possiblilities
        that we might be able to partner with the town with or linking with the town. Travel Alberta - TDR Funding
        If we were to partner south we would qualify. Ag Tourism - Farm and Ranch Gate Sales where
        we could get packages together. CHRB has one running right now that the town is participating in as a
        sponsor. Suggested the chamber might do the same.
        "In Roads" South Calgary (Lethbridge Herald) $350 approximately for 1/2 page ad would need to do with a coupon to track the success.
        Foothills Country Guide - still available
        Need to do a better job of linking the town website to the Chamber website.
        Helmut suggested that we ad advertising possiblities to the membership package. Executive
        to look at these ideas and offer to the members if worthwhile.
      • Signing Authority - Moved by Barb and seconded by Danielle to get Helmut Morscher
        as signing officier in place of Mike Kingston carried

      Request that the members fill out and hand in the survey regarding business topic seminars and budget items

      Moved by Barb to adjourned the meeting at 9:50am

      • Next meeting: May 10, 2006
      • 9am
      • Valley Neighbors Club
      • Turner Valley

      Diamond Valley Chamber of Commerce


      March 8, 2006
      1:00 pm
      Turner Valley Town Office

      Present: Jim Lawton, Dave MacDonald, Heather Stiller, Glenn Stiller, Helmut Morscher, and Barb Froud
      Late arrivals: Judy McMillan Evans, Kelly Tuck, Pam Jones and Tanya Thibodeau
      Regrets: James Lozinsky, Sheelagh Matthews, and Laura Brucker

      Meeting Called to order by Vice Chairperson Glenn Siller at 1:05pm

      Moved by Barb to nominate Helmut Morscher for President
      Moved by Helmut to nominate Barb Froud for secretary

      Moved by Heather and seconded by Helmut to adopt the agenda as presented carried

      Moved by Glenn and seconded by Helmut that we approve the minutes of May 11, 2005 as presented, carried

      Treasurer's Report - n/a

      Old Business: Marketing Campaign - committee hasn't done anything with the resignation of Mike Kingston as president following the last meeting
      Moved by Helmut that we go to a bounty system in place of this marketing campaign. Using a 20/10/5 system -
      Helmut resinded his motion After some discussion is was suggested that this moves to the executive meeting for further discussion

      New Business

      Moved by Barb that we accept Mikes resignation as president, seconded by Glenn and carried

      Moved by Glenn that Helmut and Barb take their offices by acclaimation seconded by Heather and carried.

      Moved by Helmut that we move the meetings back to a breakfast meeting. Jim wonders if this is the
      reason for the low turn out. We are not sure what the reason is. But we need to take a step forward. Do we
      need to have a meeting every month. At the moment are bylaws require it. Meetings will be
      changing to a more informational - educational type of gathering. Seconded by Barb and carried.

      Moved by Glenn and seconded by Heather that they be held at 9am carried

      Glenn informed the members that we may be looking at holding our future meetings in a more public
      service building due to the accoustics in the Turner Valley Council Chambers office

      Glenn asks that each member speaks with the business community to see if we can find out why
      they are not attending the meetings. We don't need names just reasons.

      Moved by Glenn and seconded by Helmut meeting adjourned 1:25 PM Next meeting April 5, 2006
      9:00 am
      Turner Valley Town Office




      Diamond Valley Chamber of Commerce


      February 8, 2006
      1:00 pm
      Turner Valley Town Office

      Present: Michael Kingston (The Stop), Barb Froud (Webby, Inc), Danielle Gosselin (CBKTax),
      Helmut Morscher (Webby, Inc), Tracy Makarenko (Healing Possiblilities), Heather Stiller (The Firestarter),
      Jake Fleming, Monique LeBlanc (Town of Turner Valley), John Lockhart (HBDC),
      Sheelagh Matthews (The Idea Garden), Tanya Thibodeau (Gateway Gazette),
      Pam Jones (Gateway Gazette), Denise LaBine (Gateway Gazette),
      James Lozinsky (James C Lozinsky Law Office)

      Meeting Called to order by Mike Kingston at 1:15pm

      Mike welcomed all members and guests and invited them to introduce themselves

      Moved by Pam to adopt the agenda as presented with the following additions under new business, carried:
      • Canada Post authorization
      • HBDC - Business Succession Preparedness Symposium
      • Treasurer Reinstatement
      • Wine & Cheese
      • Marketing Idea - Heather from the Firestarter
      Moved by Heather that we approve the minutes of January 11, 2006 as presented, carried
      Sheelagh inquired on the letter to be written to Turner Valley Gas Plant Committee for a Safe
      Historic Site on the chamber taking a role. Has the letter been written and has the executive seen it?
      Kristan was to write this letter and so far the executive has not seen it.

      Treasurer's Report - n/a

      Guest Helmut Morscher - CEO of Webby, Inc - tips about email
      Webby is a major commercial web host with it's servers in the Bell Atlantic Hub behind the Pentagon,
      and Helmut is telecommuting to there from scenic Black Diamond.

      Helmut is also in charge of Mypostcards.com, the worlds largest postcard network with about
      50,000 client sites.

      Helmut has prepared a booklet entitled Email Etiquette as a handout and took questions from the floor.
      The handout gives insightful information regarding email preparation and how to deal with spam.
      He also gave information regarding reporting spam to spamcop.com. If you have lost your handout
      or didn't make the meeting but would like this useful tool please visit our website at:
      Business Tips and Tricks for a printable pdf file.

      On the topic of internet, Barb questioned the members on whether they were having trouble
      with their telus connection. Many members stated that they were. Barb suggested that as
      the Chamber maybe we should contact Shaw and see if there were willing to come to the area.
      After discussing the issue and looking at platinum as being a local business it was decided
      that the members if they were interested should contact Shaw on their own.

      New Business

      Mike would like to run ads in the Gateway Gazette and the Okotoks Western Wheel to
      bring in new members. Mike questioned Tanya on how much the cost would be for 1/4 page ad
      she stated that it would be $94.50 + GST per issue and she suspected that the Wheel would
      be approximately $168 for their 1/4 page ad.
      Questions regarding what value is there is spending $1000 to attract a couple of new members.
      Helmut suggested a Bounty System - reward the people that bring in new members or better yet
      deduct from their membership dues. ie. Bring in 5 new members that register and then membership
      for you would be free for one year.
      Heather suggested that we might try something like Bragg Creek is doing -
      Survey on a note pad in businesses requesting
      • Name
      • Address
      • Postal Code
      • Email address
      • How did you learn about Bragg Creek?
      • What was the reason for the visit today
      • Do you plan to revisit
      • Initial for additional information on Bragg Creek and area.
      Jake inquired whether we could get the addresses for all area business. At the moment this is
      not possible but HBDC is working on a database that should be available in the next couple of months.
      Jake suggests writing to these businesses and he would follow up.

      Moved by Tanya that we set up a committee to work on a marketing campaign to bring the ideas
      and vision together for 1 member to speak at the AGM next month.
      Mike, Sheelagh, Monique, and Tanya agreed to be on this committee, seconded by Heather and carried.
      Tanya to email everyone to set date.

      Wine and Cheese - We could have achieved the same feel for less money probably for $100
      not the $500 that we spent in November. Members could possibly volunteer to do
      the trays of cheese and crackers, the town of Turner Valley may be willing to host the event.

      AGM - Monique informed the members that the Bylaws state: At least two weeks notice of the AGM
      shall be given and that a notice inserted in one or more of the newspapers published within the district
      or a circular letter signed by the Secretary and mailed to the lasts known address of each
      member shall constitute sufficient notice.

      Moved by Heather to place an ad in the Gateway Gazette for advertising the AGM on March 8, 2006
      seconded by Mike and carried.

      Moved Danielle to request that the towns advertise the meeting on their entrance signs seconded
      by Barb and carried.

      Treasurer Reinstatement - Moved by Barb and seconded by Heather that Danielle be reinstated as
      Treasurer carried.

      Business Succession Preparedness Symposium - John informed the members that there is a
      Symposium scheduled in Edmonton, Monday, February 13, 2006 registration $25 including lunch.
      Stage 1 of 3 stages. 20 Seats still available if you are interested in
      attending please contact HBDC for more information.
      John also advised the members that if the Chamber could locate video conferencing equipment we could
      participate in HBDC Brown Bag Lunch programs visit:
      HBDC
      for a session schedule.

      Barb to visit Turner Valley Post office and authorize more members access to the mail.
      Danielle and Mike should be included in this authorization.

      Meeting adjourned 2:45pm




      Next meeting March 8, 2006 - Annual General Meeting
      1:00 pm
      Turner Valley Town Office

      Diamond Valley Chamber of Commerce


      January 11, 2006
      1:00pm
      Turner Valley Town Office

      Present: Kirsten Daly (Bargain Barn), Laura Brucker (Diamond Real Estate), Roxanne Walsh (TVGP Committee For
      a Safe Historic Site), Monique LeBlanc (Town of Turner Valley), Stan Ogrodniczuk (Town of Turner Valley),
      Michael Kingston (The Stop), Barb Froud (Webby, Inc), James Lozinsky (James C Lozinsky Law Office)

      Meeting called to order by Mike at 1:10pm Mike wished everyone a Happy New Year
      everyone introducted themselves

      Agenda - Moved by Monique to approve the agenda as presented with the tabling of Guest Rolly Magee with
      the Foothills Lions Club not available

      Minutes of October 12, 2005 - Moved by Kristan to approve the minutes as presented, carried

      Treasurer's Report - not available with the resignation of Danielle Moved by Barb and Seconded by Mike that
      Tristan act as the Treasurer until an election can take place at the March meeting, Tristan accepts, carried

      Guest - Roxanne Walsh - Turner Valley Gas Plant Committee for a Safe Historic Sitein attendance to
      explain their goals and objectives
      • They have been working on this since the last provincial election, zeroing in on
      • issues around the plant
      • Their goal is the complete remediation of the site
      • Concerned that the containment system will not be maintained due to budget cuts, changes of political party
      • Methyl mercury and NORMS are a concern
      • Alberta Environment are not following Dr Saint-Fort instructions for testing
      • Alberta Environment has no clear plan for sampling - detection levels not accurate
      • The committee is attempting to get stakeholders together to come up with a plan
      • Need community to come together - province owns the site and took on the liablility,
        they need to clean up the site not just contain it
      Stan then advised the Chamber that the towns are paying to have the water tested everytime
      something comes up in the news. He also advised that the Town of Turner Valley water supply is clean.
      He would like the town water supply and the
      river water to be kept separate, being two separate issues. The water
      issue is slowing down business, development/housing sales.

      Roxanne suggests that the towns testing perimeters be increased.

      Mike wold like to spin this in a positive way
      How do we achieve the end result in a positive way?
      All that is being done at the moment by leveraging the media in a negative way is creating
      concern in the business community.

      Roxanne suggests we come up with a plan
      The Chamber is supportive of the group for cleaning up the site
      There a need to publish all the facts

      From a real estate perspective they want to know what is being done

      The chamber to take a role in what needs to be done
      Kristan to take on writing a letter for approval by the executive prior to sending out.

      Black Diamond Economic Committee - Mike informed us that the committee is frustrating with a lot of
      work that needs to be done. Mike doesn't know at the moment if anything is going to come of this.
      He doesn't see good leadership on this committee with councillors voting against concept.

      New Business

      Bank Signing - need another signature at the bank so we have any 2 of the 3 being able to sign

      Treasure Hunt-Monique will follow up with Judy McMillan Evans of HBDC to see if she remembers where
      the banners and flags went

      Resignation Moved by Barb that we accept the resignation of Danielle as our Treasurer seconded by
      Mike and carried.

      Meeting adjourned 3:00pm

      Next meeting February 8th, 2006
      1:00pm
      Turner Valley Town Office




      Wednesday, October 12, 2005
      1:00pm
      The Stop - Black Diamond

      Present: Jim Lawton, Tracy Makarenko, Jake Fleming, Kirsten Daly, Michael Kingston, Heather Stiller,
      Judy McMillan Evans, Laura Brucker, Pam Jones, Tanya Thibodeau, Lauri Viksush, Betty Paul, Joanne Fath, Danielle Gosselin,
      and Barb Froud

      Meeting called to order by Mike at 1:12 pm

      Mike welcomed all and everyone introduced their selves.

      Agenda - Under new business Add On
      • Wine and Cheese
      • Go Magazine
      Moved by Lauri and seconded by Tracy Berg to approve the agenda with the additions carried

      Minutes of September 14, 2005 - Moved by Pam Jones and seconded by Tracy Berg to approve the minutes as presented, carried

      Treasurer's Report
      AUGUST
      Opening balance $12,484.93
      Member deposits 175.00
      Interest .11
      Balance as of 08/31/05 $12,660.04

      SEPTEMBER
      Opening Balance $12,660.04
      Webby 26.54
      Balance as of 09/30/05 $12,633.50

      Moved by Barb and seconded by Lauri to approve treasurer's report as presented.
      Danielle asked for clarification on a charge at Diamond Valley Business Supplies their records indicate
      that 450 copies were done on September 22, 2005. Barb informed Danielle that there were only 50
      copies 2 sided of the September newsletter copied
      Danielle to return to DV Business and get the correction.

      Old Business:

      Big Show/Small Town - Pam reported filming took place on September 17 with crews all around town filming
      the chili cook off, seniors lodge dinner, Tommy (spoon player). Gazette did an article showing some of the
      stuff. Committee set up the next 2 events. Talent Show is this coming Friday at the High School
      Drama Theatre, 7-9pm with 3 of Black Diamond's councillors as judges, no audience. Ten different acts are lined
      up at the moment still trying to get more. A couple of pet acts, singing, dancing,
      this show is all about having fun and entertainment and to be used to get footage for the TV show.
      If you know anyone at all especially someone who tells jokes that would help if you could get them out.
      Posters and ad in the Gazette (Gazette donated the Ad)
      Big Event - segments of the show will be shown. Whole event being filmed.
      Saturday November 5th
      $10 teens and adults, children under 12 free
      beef on a bun, salad, beans
      They need volunteers to help on the 5th.

      There is some feeling that the image that is being portrayed is not what we want people to see of Black Diamond.
      With this town being funky, hip and futuristic we would like it portrayed that way. We are all responsible for
      the outcome of this show. Filming done at the bar was only a small segment.
      Pam has concerns that the committee has become an event organizer not what she thought the committee had to do.
      Mike would like to contact the town regarding this problem.

      Feedback on River Valley - tabled

      BD Economic Development - Tracy missed going to this event so nothing to report as this time

      Chamber Benefits - tabled - There is a list of benefits available with our chamber as well as with
      Alberta Chambers on our website. Please see it at:
      http://www.diamondvalleychamber.com

      New Business

      Go Magazine - Heather Storie hear to speak on the new magazine in Alberta.
      Go Magazine has just started in Airdrie this summer. Publisher has published this magazine in Ontario for 5 years.
      Okotoks magazine is almost together. Information on all surrounding communities. This magazine will
      go to everyone for free. They are looking for stories and story writers from each community.
      Quarterly magazine. Rate sheets and copies of magazine are available.

      Wine and Cheese- Judy McMillian Evans from HBDC was here to inform us that albertafirst.com has been
      brought up to date with list of businesses and community profiles which are
      used by site locators. Largest economic development tool used in Alberta.
      New business to self register at albertafirst.com. As this was a federally funded program she has some
      funds left over and would like to use them for a celebration. Partnering with the area 387 businesses.
      To be in January 2006. It will be a good opportunity to get all these groups
      together with a presentations to find out what everyone has been up to. Possibly partner with the Cowboy Trail
      as everyone is all trying to do the same thing. Judy will create an invite. We will supply a mailing list.

      HBDC is opening an office in Okotoks November 1st, 2005 to service Okotoks, Black Diamond, Turner Valley,
      Bragg Creek. Main office in High River

      Moved by Mike that we need to have a social event in November and quarterly thereafter, to network with area
      business as well as participate in the Wine and Cheese in January with HBDC seconded by Jake carried.

      Moved by Mike and seconded by Jim that we have a $500 budget for our November Social to be held at
      The Stop November 9th at 7pm - 9pm. Carried Barb to send out invitations

      Christmas Light Up - If we want to do something we need to get it done right now.
      Barb informed the chamber members present that last year the Chamber was involved only to get
      Turner Valley doing something. With Monique over in Turner Valley we anticipate that they will have a
      light up in Turner Valley. Date unknown.

      • Meeting adjourned 2:28pm
      • Next meeting - November 9th, 2005
      • 7pm
      • The Stop
      • Wine and Cheese Open House





      Diamond Valley Chamber of Commerce


      Wednesday September 14, 2005
      1:00
      Turner Valley Town Office
      Present: Monique Leblanc, Heather Stiller, Jim Lawton, Tracy Berg, Danielle Gosselin, Holly Robbins, Barb Froud and Glenn Stiller

      Meeting called to order by Chairperson Mike Kingston at 1:13pm

      Mike welcomed everyone then everyone introduced themselves and where they were from

      Agenda
      Moved by Tracy and Seconded by Heather to adopt the agenda as presented with the following tabled due to
      time restraint and the addition of Careers:The Next Generation under new business:
      • Big Show/Small Town
      • Feedback on River Valley Management Plan Survey
      carried

      Minutes of August 10, 2005
      Moved by Heather and seconded by Tracy to approve the minutes of August 10, 2005 as presented, carried

      Treasurer's Report:
      Bank Balance as of July 31, 2005 $12,484.93
      Danielle has just had the books for the past two weeks and wasn't sure what was expected as far as
      the report was concerned. She will have a more in-depth report for the months of August and September at the next meeting
      Moved by Barb and seconded by Tracy to adopt the Treasurer's Report as presented, carried

      Old Business

      Shop Local - Survey has been sent out to all business 4 different times, we have received 4 responses back.
      Tracy feels that it doesn't seem like the businesses are interested
      and maybe we should table this until Spring. Tracy's vision is for this program would be for the chamber to advertise and
      promote local business in the Gazette and new business packages, maybe with a business profile to educate the consumer.
      Heather feels that business needs to use local business first prior to going to the city although
      she sees they can be non-competitive, not interested or too busy.
      Mike sees a retail insentive component which is difficult to put together and make work.
      We need to promote what we have and educate people on the value of supporting local business.
      Tracy suggests maybe writing a Did You Know article for the Gazette.
      Danielle suggests maybe local businesses should be doing a comparative price list vs City prices including
      the price of gas so the consumer is aware that it isn't always cheaper to get it in Calgary or Okotoks.
      Town of Turner Valley is attempting to rebrand as a destination and experience
      Jim thinks we should be helping people become better by training people to be better marketers of their business.
      Business needs to consider their hours of operation, hospitality, etc.

      Newsletter - Barb informed members that she has been writing the newsletter and forwarding
      a copy of each one to the Gazette. Mike is willing to work on this. Barb and Mike will be looking after the newsletter.

      Paper/Membership Forms - Moved by Glenn and seconded by Mike that we move forward with purchasing,
      letterhead, stickers, wall certificates, invite cards and envelops carried

      Black Diamond Economic Development - Tracy informed the members that she is still unsure as to the direction
      that the town wishes to go here as their first meeting was rescheduled to Saturday September 24, 2005,
      9am-2:30pm. She will be at this meeting and report at next chamber meeting. Turner Valley Economic Development
      is holding open meetings with the community at the moment. Will be looking at forming a committee possibly at budget time.

      Chamber Benefits: Barb will update the Chambers web page with benefits from Alberta Chamber of Commerce
      for 2005 and send out all benefits to members.
      Table discussion until next meeting. Barb to bring package to next meeeting

      New Business

      Resignation - Angela Choi has resigned as Secretary as she has left Clarica and gone back teaching.
      We need to find a new secretary. Barb is willing to step in in the interim.
      Glenn suggests holding nominations at next meeting and voting in November. Mike feels that it may be easier to find
      someone at the Wine and Cheese informal meeting to fill the position.

      ByLaw Enforcement - There doesn't seem to be a problem as far as the members are concerned here
      for Black Diamond but do feel that the 50kmp sign on the east side to Turner Valley is to close causing
      you have to stand on the brakes to slow down going into Turner Valley. The Special
      Constable realizes this and parks where he knows he will catch people. Monique suggested going to a council
      meeting to look at this concern. She also informed us that their is a new Town Manager in Turner Valley that is willing
      to come out and attend a meeting and even present if we like.

      Next meeting - Mike suggested that we have a wine and cheese potluck social event in the near future.
      It might be a good place to find a new secretary.
      We should contact everyone with a business in the MD of foothills and all businesses with in the Towns and Village,
      possibly inviting the businesses from Priddis and Bragg Creek.
      Moved by Mike to have this wine and cheese social for our November meeting
      seconded by Barb and carried. Need to find a location.
      It was suggested by Jim that we should hold it at the Stop as Mike is a strong supporter of the community and chamber.
      Mike raised that he was not comfortable to just have it at The Stop so if any other business or location
      is available then that is fine with him.

      Careers: The Next Generation Holly Robbins touched on what her business is about.
      She informed the membership that her company was formed by Syncrude Canada to help students explore trades
      with the chance to receive credits for High School work experience and Post Secondary Credits along with paid for work.
      Holly is looking for local trades people who are willing to hire these students so that when they are finished school
      they can step right into the trade and have ability in the field.
      Because students typically go to the major centers to work and leave the small communities she feels a need to try and get the
      youth to stay in the smaller communities. They also offer a Health Pathway Occupations. Mike asked if she
      was willing to return to a another meeting in the future. Holly said anytime.
      Include her business in the scheduling of year events for the Chamber.

      Glenn suggested that we start working on the Christmas Light Ups at the next meeting.
      Black Diamond's Light Up is scheduled for November 26th. Turner Valley has not finalized their date as yet.

      Meeting Adjourned: 2:30pm

      Next Meeting: October 12th, 2005
      Turner Valley Town Office
      1:00 pm.
      Menu to be sent out to all members for them to choose what they would like for lunch
      and respond to the restaurant 2 days prior to the meeting.




      Diamond Valley Chamber of Commerce


      Wednesday August 10 2005
      1:00PM
      Route 40 Soup Co, Turner Valley
      Present: Monique Leblanc, Laurie Geddes, Jake Fleming, Jim Lawton, Angela Choi, Stan Ogrodniczuk, Betty Paul,
      Glenn Stiller, Laurelea Bates, Tracy Makarenko, Pam Jones, Tanya Thibodeau, Joanne Fath, James Lozinsky, Heather Stiller

      Meeting Called to Order at 1:08PM by Vice Chairperson Glenn Stiller

      Glenn requested that everyone introduce themselves with their name and business

      Angela presented the agenda as Mike is not in attendance Glenn will be acting on his behalf
      Tracy is also absent so Angela will report where possible. Danielle absent so no Treasurer's Report
      Jake requested adding Membership form quote, Jim added Meeting places, Pam Jones will reporting on
      Big Show Small Town Committee update

      Moved by Glenn and seconded by Tanya to approve minutes of July 13, 2005 carried

      OLD BUSINESS



      Town of Black Diamond has joined the Chamber now that the charter is reinstated.
      Jake gave the money and information to Danielle. Angela to check with Danielle

      Shop Local Survey - Angela has only received three surveys back please fill them out and fax
      back or drop off with Tracy Berg. Jake feels we're competing - need to be running an efficient business.
      Glenn will check the local businesses first. Angela to develop a support network,
      so that we can refer clients, committee formed by Chamber earlier this year.
      Glenn request businesses get ideas down on the surveys and the ideas will be consolidated and presented.
      Moved by Glenn and seconded by Laurie thatGlenn and Tracy to tally survey results and present at next meeting carried.

      Big Show/Small Town: Committee Update - Pam J. reported that first meeting was last night,
      they discussed the contract (in shambles), revamped and will be approved by local lawyer.
      Proposed $7500 payment held in trust by town. Possible shooting dates: Chili Cook-off, Christmas Light-Up and Spring Fling.

      NEW BUSINESS



      Gateway Gazette Article - Pam suggested a volunteer member volunteer to write a column for each issue to
      raise the awareness of the Chamber. Glenn thought that maybe once a month after the
      meeting would be a good time. Jim suggested isn't that the newsletter? Monique stated that
      the previous newsletter lacked info. Angela questioned whether Webby does the Newsletter?
      Glenn will write article, Newsletter will be included. Jake inquired about The Western Wheel?
      Glenn will talk to them, but unlikely that they will publish for free.
      Monique informed us that the town of Turner Valley will be willing to put newsletter on TV town website,
      and businesses are reminded to submit a biography and link to their website.
      Moved by Laurie and seconded by Betty that Glenn write article; check Western Wheel pricing; Coordinate with Barb (Webby) about newsletter carried.

      Alberta Supernet Workshop - Angela haded out the info, will resend it with today's minutes, info blurb from the sheet.

      Paper/Membership Forms Quotes - Jake has quotes for letterhead/certificates/membership
      cards/invitations to meetings $343.24, quote handed out, awaiting approval. Glenn inquired
      about window decals (more than just the AB Chamber of commerce) Stan inquired about the
      benefit of a wallet card? Glenn inquired who has gone to AB Chamber to find out benefits,
      Angela stated that previously Mike had said he'd check provincially, Glenn will check with
      Mike and will follow up, Pam inquired if we are considering changing names? Glenn suggested
      Diamond Valley and District? We should include all town's logos or none. Angela informed us
      that there is a lot that needs to be pursued and discussed. Send out copies of the proposed
      documents - to be tabled until next meeting. Jim suggested that the cost may be an issue. What is
      the Chamber's funds situation? Angela stated before making any monetary decisions next meeting
      will ask Danielle to present a detailed Treasurer's Report. Moved by Glenn and seconded by
      Laurie that Glenn checks with Mike about benefits of AB Chamber. Angela to contact Pam Muloin
      so taht the forms can be distributed to members before the next meeting carried.

      Meeting Locations Jim feels that the meetings should be in a location that we are not
      competing with other patrons to be heard: difficult to hear and may be intrusive to other
      clientele as well. Angela feels that restaurant meetings are great as the Chamber was growing,
      and showed support for local business. Stan informed committee that the Town of Turner Valley
      is willing to allow space for meetings for free. Would be great if all town offices offered
      meeting space so that the meetings could still move to each of the communities. Possible choose
      a restaurant for Members to order from - email the menu and members can order ahead of time
      and pick it up on the way to the meeting. Moved by Angela and seconded by Tanya carried.

      Moved by Glenn to adjourn the meeting at 1:50pm carried

      Next meeting
      Turner Valley Town Office
      September 14, 2005
      1:00 pm




      DIAMOND VALLEY CHAMBER OF COMMERCE


      Wednesday July 13, 2005
      1:00 PM
      The Stop, Black Diamond

      Present: James Lozinsky, Jim Lawton, Tracy Makerenko, Tracy Berg,
      Brent Eamor, Barb Froud, Laura Brucker, Monique LeBlanc, Marjan Ruitenschild,
      John Lockhart, Dean Anderson, Jake Fleming, Tanya Thibodeau, Pam Jones,
      Michael Kingston, Angela Choi, Glenn Stiller, Danielle Gosselin

      Meeting called to order my chairperson Mike Kingston at 1:17pm

      Mike welcomed everyone and had them introduce themselves

      Moved by Tracy Berg and seconded by John that the Agenda be
      adopted as presented carried

      Moved by Barb and seconded by Marjan to approve the minutes of
      June 8, 2005 as presented, carried

      Danielle informed the members that she still needs to get
      the books from Diane Draginda

      Old Business

      Chamber Charter
      Mike explained that the chamber charter had expired, now it is revived,
      will now approach the Town of Black Diamond.
      Jake to re-approach the Town of Black Diamond-become a Member?

      Shop Local Program
      Glenn informed the membership that the program planning has
      been pushed off a little due to recent events.
      Would like businesses input, comple ideas
      Survey will be sent out with DV Chamber minutes
      Angela to send out survey with minutes.
      Tracy will report survey ouputs at next meeting

      DV Fun Run/Walk
      Marjan reported that the run was a complete success.
      Raised $2000 for Canadian Cancer Society,
      88 business sponsors, 106 participants for this annual event.
      Jim asked can the Chamber let members aware of current Sponshorship
      opportunities, on newsletter (let fundraisers know we're interested)
      Newsletter can be published in the Gazette for free Tanya informed the membership
      Barb produces the Newsletter

      New Business

      Executive Meeting Review-"Grand Openings" Committee
      Mike reported that the chamber to be more active in community
      Longview and Priddis Review of Exec Mtg minutes
      Show new businesses value of being a Member, need to be
      inclusive and promote good commerce
      2 packages: New Business and Grand Opening
      Goal: grow the Chamber and build the membership base
      Need New Business Committee, group of people to meet with new
      businesses, 4-5 people (first committee member: Tanya)
      Put together committee at next meeting. Town of Turner Valley
      would like to be involved - Monique
      Angela to send out summary of ideas from Exec Meeting

      The Small Town TV Committee
      Mike informed the membership that the Town of Black Diamond
      has set up a committee to be involved in the editorial
      process for this TV Show and are looking for a member from the
      Chamber to be involved. Pam Jones has offered to sit on the committee.
      Angela to send contact info to Pam.

      Parking Challenges Councilor Dean Anderson from the Town of Black Diamond was in attendance
      to explain the new "The Walk a Block Program":
      staff and business owners park and walk to allow more customers
      parking (free lots beside Maryanne's Eden and at the Town office)
      - possible for more visible signage at the free parking sites?
      Could the town lot be overnight?
      To allow for those who imbibe at the bar and don't want to drive home
      - avoid parking overnight (and the next day) on the streets

      Upcoming Event
      Monique has invited all on the behalf of the Town of Turner Valley
      to the Town of Turner Valley: Garden Tour (free) and Tea($3)
      - fundraiser for library, and a raffle

      Meeting Adjourned Moved by Mike to adjourn the meeting at 1:56pm seconded by Tracy Berg carried

      Next Meeting
      Wednesday August 10, 2005
      1pm
      Route 40? Tracy to contact Route 40
      Turner Valley


      DIAMOND VALLEY CHAMBER OF COMMERCE


      Wednesday June 8, 2005
      1:00 PM
      Memories Inn Restaurant, Longview
      MINUTES

      Present: Mike Kingston, Jake Fleming, Angela Choi, Tracy Berg,
      Jim Lawton, Malcom Anderson (Cowboy Trail), Judy McMillian-Evans,
      Pam Jones, Tanya Thibodeau

      Meeting called to order by Chairperson Mike Kingson at 1:16pm.
      Mike made introduction and welcomed everyone

      Moved by Mike and Seconded by Tracy to adopt the agenda as presented
      carried.

      Moved by Jake and seconded by Tracy to adopt the minutes
      of May 11, 2005 as presented, carried

      TREASURER'S REPORT
      Report noted three new members, and it was suggested
      that the new members be listed, and new member info
      sent to the Executive.
      Moved by Tracy and seconded by Jake to approve
      Treasurer's Report as presented, carried

      NEW BUSINESS

      Diamond Valley Business Fair and Market
      Tracy reported that the event was full with 26 vendors (4 were
      Chamber members) and 2 chairty tables.
      Low turnout (sunny, Millarville Rodeo)-some
      merchants happy with individual customer contact.
      Feedback questionnaire: most vendors indicated they would return,
      and possibly have the event on a Saturday to reduce costs.

      Discussed that this could be a Chamber of Commerce event
      to provide service to member business and attract
      new members, and perhaps receive
      insurance relief from the Town of Turner Valley.

      Moved by Tanya and seconded by Jack for Tracy to put together a proposal for the Chamber, carried

      Diamond Valley Fun Run/Walk
      Marjan was not in attendance but Jake thought it was pretty successful:
      last year 60 people, this year: 100.
      Moved by Angela and seconded by Tracy to table this to the next meeting.

      Diamond Valley Parade
      Jake reported that the official word is the parade is cancelled.
      Treasurer's report stated $35 given for trophy; confirmation on this requested
      Moved by Tanya and seconded by Mike to have Danielle check to see if there is a trophy?

      Chamber Charter (re: Town of Black Diamond)
      Mike reported that at the Town Council meeting last week the
      Town of Black Diamond stated they will not
      be a member until the Chamber has a charter.
      New executive will meet, discuss and seek
      resolution of issue (with Board of Trade Act, Alberta
      Chamber of Commerce). New Executive
      has requested all documents from
      the previous Executive.

      Discussed binders to store papers to have a cohesive
      and comprehensive collection to pass to future Executives,
      and maybe create a checklist or ongoing
      issues list for new presidents.
      Moved by Jim and seconded by Tracy to have Mike
      call Alberta Chamber of Commerce and to
      contact Diane Draginda requesting documents carried

      Chamber Bylaw review
      Executive acknowledged that there is no recognition of Jake
      and Tracy's positions, and it was decided that they
      are chairs of adhoc committees
      (not executive members). Decided that the executive needs to meet before the next
      Chamber of Commerce meeting to discuss the Charter
      and Bylaws and develop a Directive, a clarity
      of vision and action plan.
      Moved by Mike and seconded by Pam to send a copy of the Bylas to Judy
      . Also moved that the executive plus Tracy and Jake meet to discuss
      Charter and Bylaws, carried

      Regional Meeting - June date selection
      As Pam Muloin was not in attendance Angela will contact her

      Financial Planning: Allan Gosling would like to present to Chamber
      Consensus was that if and when the Chamber is ready for presentations,
      first right of refusal goes to Members,
      second to other local business, third to
      out-of-towners.

      Decided Chamber needs to get overall agenda in place - are Members
      interested in presentations, which ones
      and then set a Presentation Agenda
      (organized, planned, promoted) and may
      be open non-Members (help promote the benefits of the Chamber).
      Moved by Tracy and seconded by Mike that presentations be
      tabled and discussed after Chamber's "house" in order.
      (referred back to executive meeting), carried

      Black Diamond south development (Shopping Mall)
      Mike, Tanya & Pam reported that at the Black Diamond Town Council
      meeting Council stated info in papers (Western
      Wheel, Gateway Gazette) is not accurate as the developers
      do not have approval for all that; however, it was a press release
      from the Developer, and it is assumed that
      Press Releases state only facts.

      The Gateway Gazette will be looking into this further,
      and will report in the paper.

      Cowboy Trail presentation - Mel Anderson
      Tracy introduced Malcolm. Malcolm is the person to contact to advertise
      in the Cowboy Trail Travel Guide; discussed: Are you visitor
      friendly? are their clear, directional signs for major and minor attactions?
      Be definitive. Have an accurate local map that everyone uses.
      Travel Alberta Travel Card. Work together

      The Chamber' website is on p.5 Communities on the Trail

      The Eagle 100.9
      Moved by Mike and seconded by Angela to wait for them to conact us carried OLD BUSINESS

      TV Show - "Small Town"
      Mike reported on the Black Diamond Town Council Meeting and the Show
      presentation that was given; Black Diamond organizations
      are in (Merchant Association said no, but merchants
      have donated $1200); There are creative
      controls in place. The Chamber has been asked for $1000;
      Moved by Jake and seconded by Tracy that the Chamber gives the $1000 requested.
      the vote approved this request. (6Yes, 1Withheld).
      Mike to Contact Town of Black Diamond and Diane (about funds).

      Shop Local Program
      Moved by Tracy and seconded by Pam that this be tabled until Glenn
      and Cindy are also in attendance; carried

      Centennial Committee
      Angela to contact Bernie regarding this matter

      Meeting Adjourned
      Moved by Mike and seconed by Tanya that the meeting be adjourned
      at 2:45pm carried

      Next Meeting
      Wednesday July 13, 2005
      1pm
      The Stop - Burgers from Mike
      Black Diamond


      Minutes of the Diamond Valley Chamber of Commerce

      Meeting of May 11, 2005 at Coyote Moon Cantina & Espresso Bar

      Present: Cindy Thomson, Diane Draginda, Jake Fleming, Michael Kingston,
      Glenn Stiller, Monique LeBlanc, Pam Muloin, Danielle Gosselin,
      Angela Choi, Tanya Thibodeau, Barb Froud, Marjan Ruitenschile,
      Susan Armstrong, John Lockhart, Tanis Downey, Bill,
      Lauri Viksush

      Meeting called to order at 1:10pm by President Cindy Thomson.
      Introductions and welcome to everyone in attendance

      Moved by Angela and seconded by Cindy that Agenda be adopted
      as presented with the following additions: Under New Business

      • Parade
      • Trophy
      • Fun Run
      carried

      Moved by John and seconded by Tanis that the Minutes of April 13, 2005
      be adopted as presented carried

      Moved by Cindy and Seconded by Barb that the Treasurer's Report
      be adopted as presented carried.

      New Business:
      • Eagle - Moved by Cindy to invite the Eagle 100.9FM to the next
        meeting to allow them to discuss marketing ideas, for 15-20 minutes
        seconded by Glenn and carried
      • Bylaw Review - tabled to New Executive to form an AdHoc committee
        to make recommendations for changes. HBDC are willing to help
      • Next Regional Meeting - Yvonne from Black Diamond Business Association
        is very interested in hosting the next meeting. Pam will ask them
        to come up with two dates in June and let us know when and where
      • Parade - Theme salute to Alberta Centennial
        Moved by John and seconded by Angela that the Chamber sponsor a
        youth float for $100 donation where we can have them carry our flags.
        Jake will find a group, carried.
        Should anyone be holding events during parade day please contact
        Pam Muloin at Diamond Valley Business Supplies so that you can be
        included in the posters and days events calendar. It would also be
        a good idea to contact the Gateway Gazette at:
        info@gatewaygazette.ca deadline for submissions to both is May 16th


      • Trophy - every year the chamber sponsors a trophy for the
        Diamond Valley Parade at a cost of $35. Moved by Cindy
        and seconded by Angela that we sponsor a trophy up to $35 carried.
      • Fun Run - This year is the 3rd Annual Fun Run June 4th,
        in honor of Connie Kennedy, all money raised will
        go to the Cancer Society. $50 donation gets logo advertised on
        runners tshirts. Expecting 100 participants for the 5 & 10 K. Runs.
        Moved by Tanis that we donate $50 to
        the Diamond Valley Fun Run seconded by Mike and carried
      Old Business:
      • TV Show - some merchants feel the program will make fun of us
        as we have no control over content. Feel we
        are being used as guinea pig for them to promote to other
        communities. If the town is involved in the creative process and signing
        off it might be okay Moved by Mike to table due to lack of information seconded
        by Jake and carried
      • Shop Local Program - tabled until Glenn, Cindy and Tracy have
        the opportunity to get together. If anyone else is interested
        please contact Glenn
      • Centennial Committee - tabled until Bernie from Stage Coach Homes can be
        at a meeting
      • Trade Show - We hear there has been a good response.
        Tabled until Tracy can be at a meeting. Barb will
        send out the registration form to everyone with an email
        address
      • Cowboy Trail - Tabled until Tracy can attend a meeting
      Elections: Angela removed her name from the President nomination and moved it to the Secretary
      nomination. No further nominations were received.
      All positions were filled by acclamation

      Your new Board:
      • President - Mike Kingston
      • Vice President - Glenn Stiller
      • Secretary - Angela Choi
      • Treasurer - Danielle Gosselin
      • Membership - Jake Fleming
      • Special Events - Tracy Berg
      Mike spoke and would like to see the new board take on increasing membership
      and doing 3-4 things each year that would be monitored on a monthly basis.
      Will be asking Tracy to come up with a Grand Opening program for new business in the
      area

      Congratulations and Good Luck from the past board.

      Suggested that the Longview Business Group be invited to the next Regional meeting.
      Also invite all Merchant groups to the next Chamber Meeting

      Next Meeting June 8, 2005
      1:00 pm
      Memories, Longview (tentative)




      Minutes of the Diamond Valley Chamber of Commerce

      Meeting of April 13, 2005 at Diamond Valley Restaurant, Black Diamond

      Present: Cindy Thomson, Diane Draginda, Jake Fleming, Michael Kingston, Glenn Stiller,
      W.A. Steiger, Monique LeBlanc, Marjan Ruitenschile, Tracy Berg, Pamela Muloin, Danielle Gosselin,
      Angela Choi, Tanya Thibodeau, Barb Froud

      Meeting called to order at 1:05pm by Chairperson Cindy Thomson
      Introductions and welcome to everyone in attendance

      Moved by Tracy and seconded by Cindy to approve the agenda as presented with the following
      additions:

      • New Business - TV Show with Mike Lownsbrough from the town of Black Diamond
      • Old Business - Cowboy Trail update, Highway signs update
      Moved by Diane and seconded by Cindy to approve the minutes of March 9, 2005 with the
      following corrections: Present - Helmut Morscher and Jim (FSD) carried

      Moved by Jake and seconded by Tracy that the treasurer's report be adopted as presented
      carried. Diane informed us that the final bill from Telus for the 1-800# has arrived and been paid.

      New Business:

      Next regional partnership meeting
      Cindy explained that the Chamber has been working with both town business association and
      both town councils. We would like to see the next regional meeting in Black Diamond.
      Pam to check to see if Black Diamond Business Association is interested in hosting the next
      meeting. They will be in charge of date, location, time and agenda. Pam to get back to us
      if they aren't able to so that we can contact Turner Valley Business Association. The meeting
      should be in June.

      Foothills Visitors Guide
      This guide is up for renewal, the chamber has an ad included in the guide. Moved by Tracy and
      seconded by Glenn that we renew this ad up to $150 with Tracy updating the information and
      including our web site address carried
      TV Show
      Moved by Jake and seconded by Diane that we are definitely interested but would like more information,
      ie: what the cost would be to the chamber, we would also like to see this be an area event. The town
      needs to know by May 11, Barb will contact the town with our request carried.

      Elections
      Moved by Barb and seconded by Cindy that we hold our elections next month to be advertised
      in the Gateway Gazette. Nominations have been opened. The following people have
      been nominated at this meeting for these positions:

      President
      • Mike Kingston nominated by Jake Fleming
      • Angela Choi nominated by Tracy Berg
      Vice
      • Glenn Stiller nominated by Cindy Thomson
      Treasurer
      • Danielle Gosselin nominated by Tracy Berg
      Membership Chairperson
      • Jake Fleming nominated by Barb Froud
      Special Events Marketing Coordinator
      • Tracy Berg nominated by Cindy Thomson
      Elections will take place at the next meeting May 11, 2005 at 1:00 pm, tentative location
      Coyote Moon.
      Chamber should make some effort to visit new businesses in the area.

      Shop Local Program
      Glenn still in the planning stages with this program. Pam informed those in attendance how
      the Black Diamond Business Association's Passports did at Christmas time. They went off really
      well. The winners were from outside the community and the prize was Diamond Dollars so they
      had to return to spend their prize. Pam has received a monthly order at her business from the
      1st prize winner.
      Have retailers have pamphlets in their shops to shop locally. Interview space in possibly the Gazette
      to talk about shopping locally. Glenn will chair a committee with help from Tracy and
      Cindy to get this program up and running.

      2005 Operational Plan
      - not much different than was reported in the March 9, 2005 minutes

      Centennial Committee
      Black Diamond Merchants are doing a Bike Poker Run with a show and shine, and possibly a
      bike rodeo. The high school has been contacted to do the Bike wash as a findraiser for their
      grade 12 grads. Poker Run starting from Navotoff new business parking lot. Jin at Black Diamond Esso is
      the coordinator of this event for further information.
      Turner Valley is combining the town's 75th anniversary with the province centennial. Advertising will be
      in the form of a pull out in the Gazette with Black Diamond involvement. Art in the park has been expanded
      with a tea at the Gazebo, berry festival tentative, communities in bloom, and blooming boxes with a friendly
      competition between the two business communities.

      Trade Show
      Diamond Valley Business Fair May 27 & 28th will be cosponsored by Diamond Valley Chamber of
      Commerce. More a business fair not as many crafters this year. Advertising is in the Okotoks Western Wheel
      and the Gateway Gazette. The Eagle 100.9 FM will be in attendance Friday night doing interviews on site. Table
      rental is $129 for Chamber members and $149 non members.
      Space is on first come first served basis. Moved by Barb and seconded by Glenn that we spend $350 as cosponsor of
      this event carried. If it ends up being a money maker then we will receive some of the profit. Tracy is looking
      for someone to take on the canteen.

      Cowboy Trail Update
      Tracy attended that annual meeting on our behalf. They are experiencing the same difficulties as we are for elections
      but they have close to 100 members. This year they will be competing with Okotoks with a full visitors guide. A new
      Executive Director (Malcolm Anderson). He would like to come out and do a presentation. Tracy will call and invite Malcolm
      to the June 8 meeting.

      Highway Signs
      Originally the province had informed us that the signs would be gone this year. Last month we
      received a revision to their decision allowing us the opportunity to participate in their program
      where they would allow us to have the signs up for this year so that we can charge the businesses
      advertising on them their annual rent for this year. They would return our 2004 lease payment
      and would not be charging us for 2005. They would be sending us $2500 per sign plus another $500 per sign in
      2006 as payment for the signs. At the end of this time the signs would become the property of the province.
      The province will contact the individual businesses on these signs and make arrangements with them for future
      advertising. We have already received $1800 which is last years lease payment.

      Moved by Diane that we adjourn the meeting at 1:50pm

      Next meeting May 11, 2005
      1:00 pm
      Tentative location: Coyote Moon - Turner Valley


      Diamond Valley Chamber of Commerce

      Meeting of March 9, 2005

      Present: Jake, Diane, Cindy, Barb, Jerry Muellaner, Tracey Meeting called to order at 7:05pm

      Moved by Helmut seconded Cindy to approve the agenda with the following additions under new business
      Cowboy Trail Guidebook 2005
      Town of Black Diamond EDC committee appointment
      Leduc ACC Policy/ Power Reliability
      Cowboy Trail AGM
      carried

      Moved by Barb seconded by Cindy to approve the Treasurer’s Report as presented carried

      Foothills School Division presentation
      Chairman
      Superintendent
      Communities are built around schools – a review of their facilities
      Finding that they have to slow down some of the maintenance due to
      excess space and provincial formula
      The School board has come out because they want people to know that they haven’t thought
      of looking at closing schools. The only partial building that will be demolished
      Is the Heritage side of CIM which has been put forward by Alberta Infrastructure
      Guiding Principals – being creative
      We are about 78% occupancy in Foothills
      There will be all kinds of public consultation on how things will be done
      New school due fall of 2006 one mile east of Okotoks overpass.
      New school – Red Deer Lake
      Under utilized schools in the division

      Highway Signs
      Moved by Barb that we go ahead and respond to the province stating we would like to take part
      in their highway sign proposal seconded by Diane carried

      Town of Black Diamond EDC
      Moved by Cindy that Tracey and Barb rotate the meetings seconded by Diane and
      carried. Barb will contact the town and let them know.

      Leduc – Moved by Cindy and seconded by Jake that we send a letter of support
      Carried

      Cowboy Trail Guide 2005 - Moved by Cindy that the Chamber spends the $200
      to go on the Guide books, listing on the web and web link

      Tracey will attend the Cowboy Trail AGM on our behalf March 18, 2005
      Barb will RSVP for Tracey

      2003 – 2004 auditing of books – Moved by Tracey that Barb and Cindy
      audit the 2003 – 2004 books seconded by Helmut carried

      1800 # - Diane called Telus and cancelled it February 9, 2005 expecting the final bill

      Shop Local – tabled for Glenn to be at the meeting

      2005 Operational Plan – still in the infancy joint newsletter, calendar of events
      on the web site, town sites, town newsletters. Looking for one stronger body
      Chambers role is communication.

      Centennial Committee – tabled until Bernie can attend a meeting

      Trade Show – moving to May this year, last year it was during Black Diamond Art walk
      and crossed promoted. Co sponsored last year by the Chamber which brought
      down the costs. Barb suggested to look at the Chambers site and calendar of
      Events to choose a date that isn’t conflicting with anything else going on in the
      area. Jake suggests that the trade show doesn’t happen the same day as
      something else going on in the downtown.
      Would be at the Flare n Derrick. Helmut suggests that we have outside businesses.
      Tracey will get back to us on what is needed

      Next meeting April 13, 2005 let’s if we can get a Black Diamond restaurant to join so that
      We can have the meeting in Black Diamond. Lunch meeting 1:00 pm April 13th

      Moved by Cindy to adjourn the meeting at 8:35pm carried

      Minutes of Diamond Valley Chamber of Commerce Annual meeting
      February 9, 2005

      Present: Monique, Cindy, Diane, Helmut, Barb, Julie (Mountain Music & Memories)

      Meeting called to order at 8:36am

      Additions on Agenda
      Mailbox- New Business
      Merchant update (Turner Valley)-Old Business
      Flags-New Business

      Moved by Monique to move agenda with the proceeding additions seconded by
      Helmut and carried

      Moved by Monique that the minutes of January 5, 2005 be adopted as presented seconded
      by Cindy and carried

      Treasurer’s Report
      $450 in membership received
      $1600.48 in the account $43.01 in grant account
      Moved by Barb to accept the Treasurer’s Report as presented seconded by Cindy and carried. January 05 Treasurer's Report

      Old Business
      1800 # - Tourism information has been suspended in Turner Valley
      office resources are unavailable. With the web presence do we really need
      the number. Moved by Helmut that we get rid of the number and save the $9/mo
      or so seconded by Cindy and carried. Diane will call Telus and cancel it.

      Shop Local program – moved by Barb to table for the outcome of the regional meetings
      seconded by Cindy and carried.

      2005 Regional planning – positive meeting – Next meeting scheduled Turner Valley town office at
      7:00 pm February 17, 2005
      Try and schedule March meeting into Black Diamond town office
      Get Rolly to get us a space in Black Diamond at the next meeting
      Need to get the towns on board
      We don’t see these meetings going toward being able to make a presentation
      to both towns. Maybe we should make up the next agenda. Cindy and Barb to
      make up the agenda for the next meeting with input from John.

      Turner Valley Merchants update – they would like to have another event in August.
      Seeing a gap in that month Praire Berry Festival tentative August 20. Farmers market. Initial plans
      are just starting. Get some feedback from everyone for participation and interest level
      Enhance the exsisting events like the art walk and trial run through Discovery Days.
      Historic walking tour with performers that will be performing or guiding will be tried on Discovery
      Days. Midways – booked years in advanced will contact Cindy to see
      if she can help them find one. Monique has aquired a list from the Legion of their events
      we may be need to be looking at. Some of them are quite large ie. Children’s
      Christmas party. With this year being the Town of Turner Valley’s 75th anniversary we need
      to tie events to that
      Cennenial Committee –
      Helmut thought that maybe we do something getting businesses to have
      teams. 20-30 foot derrick and raise the derrick with a pulley. Timed event
      Moved by Cindy to take it to the Discovery days committee as an event and offer that the Chamber is
      willing to help out seconded by
      Diane and carried. Helmut to write up the proposal. Hazel Martin is the chair of
      that committee. New Business
      Mail Box – because we don’t have a physical location it is going to cost
      us $80/year plus GST or change our address. We could use Valley Central. We can
      also use there office for meetings. Moved by Cindy that we pay the $80 + GST to
      Canada Post for this year seconded by Diane and carried.

      Flags and Banners – Need someone to take on finding them. Diane will
      contact George Nielsen to find out if he has them, and find out if they went to each community.

      Elections – Moved by Cindy to postpone election of officers for two months pending
      reinstatement of society and increase of membership participation, seconded by Diane
      carried.

      Moved by Helmut to change the domain name to http://www.diamondvalleychamber.com and
      funnel diamond-valley-ab.com to diamondvalleychamber.com. The funnel to be
      for one year. The registration fee for the new domain name is $10. The funnel is $1/mo
      seconded by Cindy and carried.

      Postcards Contact the ag society for rodeo pictures and offer them a link. Picture
      size to be 600X400
      Monique will contact the Town of Turner Valley and Black Diamond and get back to
      Barb

      Meeting Adjourned 9.45am

      Next meeting March 9, 2005
      7:00 pm
      Turner Valley Lodge.


      A Meeting of the Diamond Valley chamber of commerce took place January 5, 2005

      Present: John Lockhart, Monique LeBlanc, Diane Draginda, Cindy Thomson, Barb Froud, Glenn Stiller, Helmut Morscher

      Meeting called to order at 8:40 am
      Approval of agenda - Addition of Elections under new business
      Friends of the Kananaskis under new business
      Status of incorporation - Diane will call to finalize
      Moved by Cindy to approve agenda as presented with the above additions seconded by Monique
      Moved by Diane to approve the minutes of December 8, 2004 as presented seconded by
      Cindy carried

      Treasurer's Report - Moved by Barb to approve treasurer's report as presented seconded
      by Cindy and carried

      John Lockhart -
      Looking for support from councils to help with ongoing events
      Town needs to be more business pro active
      Chamber to put a business plan together and act as the go between
      between business and council (promotion of the town)
      Help with development issues possibly funding more support
      How can we do this, how can we get around this. More willing to work with
      us. More flexibility
      Discussion regarding issues that we have.
      Where do we see our chamber going for the membership and the town
      Support business, economic development
      Operational Plan, Directional Plan needed that we can give to
      council not administration need a working tool
      Nurturing of relationship
      Requesting the approvals from council not with administration
      Administration input first, structure responses to issues, formal
      presentations, motion of council prior to running the event.
      Creating a formal process not informal process.
      Build a shared partnership by delivering events on behalf
      of the whole community.
      Goes from putting on events to actual delivery otherwise funding
      could be jeopardized.
      HBDC is willing to play a role in making sure that both parties see
      everything.
      Identifying opportunities for events that benefit the business
      Two year plan - building partnerships with all of the councils
      build a relationship. Get on the agendas to operational plan,
      building a strategic plan. Letting the councils know that the chamber
      is alive a well. Awareness and familiarity. Once a year we should be
      on councils agenda. Outcomes of events bring to the table
      Fragmentation of business community is a challenge to bring
      together. Common linkages that we can do some joint ventures on
      Don't need 3 or 4 fragmented business groups on a region this size
      Pick the events that we do well, are visable and benefit the community
      as the events that we do and do well.
      Build awareness, Partnership building, and Pick out the 2-3 things that
      we do well and do only those in the next 2 to 3 years.
      Cindy inquired of John how we begin building these relationships
      brain storming with key people and chamber executive. How can we
      work together. Working together sooner or later the light will come
      on about why we have 3 or 4 organizations doing the same thing
      Find one or two things that we can do to work together.
      Business community with the two towns is pretty fractured the Chamber
      needs to take a leadership role on.
      Need to rewrite the bylaws to include membership on the executive
      to each community business. Need these voices at the table.
      Then you have the sensitivity to all concerns
      1) Regional Operational Plan Meeting Monique
      Executive from each of the other groups
      Discovery Days
      Parade Days
      Ag Society
      Chamber Executive
      Where can the chamber help promote these events
      2) Work through a specific set of items that we are going to do
      even if it is only the executive of the Chamber
      3) Meet and greet with the councils indicating a strong desire
      to build and sustain the business community. Let them know that the Chamber has had a
      couple of formal meetings to discuss what role we can assist with this
      4) Get together prior to the 10th
      5) Barb to send a reminder to the Turner Valley business Jan 10/05 6:30pm Turner Valley
      get out the chamber and the council want to know what they need
      6) Town is also through this meeting looking for a business owner from TV to sit on HBDC
      maybe the Chamber can find someone. Requirements - 3 year committment appointed by council
      Brainstorming meeting January 11, 2005, 8:30am Chamber executive
      Regional Operational Plan Meeting January 20, 2005 Invitations sent out inviting above groups
      Information - Okotoks receive $1/capita from the town for delivering events promotional support
      and coordination. Contact John where and when for these meetings.

      Barb to write a new newsletter and get it out to the members highlighting one business alphabetically
      per month starting membership. Barb to call and get a profile.

      Role of the media - Gazette and the Wheel - Profile of a business on our membership once a month
      Need to sit down and talk with them. Cindy will speak with the media to have them run the profile
      of a business per month.

      Friends of the Kananaskis opportunity for business to advertise in an annual subscription
      Details available from Cindy

      Turner Valley 75th anniversary - right now the committee is Monique thru council
      looking for asssistance. Cindy is willing to help
      Monique and Cindy will be working together.

      Need to advertise the elections and annual meeting in the Gazette. Barb to write an ad

      Next meeting is our annual general meeting and elections
      February 9, 2005
      8:30 am






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