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Diamond Valley Chamber of Commerce
May 2, 2008 at Noon at Coyote Moon
Executive Meeting
Present: John Kirinic, Jim Lawton and Barb Froud
Moved by John that we hold our meetings at the Flare and Derrick, the town of Turner
Valley has offered the facilty for
free unless it is booked by a paying customer in that
case we will pay to use the space seconded by Jim and carried.
Turner Valley Styrofoam Recycling issue - Grant Cameron from Alberta Plastics Recycling
Association has offered to come in
and do an information night open to the community.
Patty Kindersol from the Town of Turner Valley recycling is also interested in attending.
Dave Birkby from Westbridge PET Containers has also offered his assistance. The event to
be held at the Flare and Derrick, further details TBA.
Town Signage - We want a chamber position available by the end of June to present to the
towns.
Tailsman is interested in sitting down with John and discussing the community. John is looking
at a 3 way partnership for an
information center for the Black Diamond and Turner Valley area.
Chamber to facilitate getting the seniors out to work the facility as they
have interesting
stories to share. John would like to get a building brought in and put it near the highway
somewhere close to the
Flare and Derrick so there is parking available. John will approach
the towns for a committment on where we could
put it. Should look at getting
portable toliets. For this season John will contact Rolly to see if he can do something
about getting an Atco trailer to move in. It might be an idea to partner with the Turner
Valley Oilfield Society to see
if we can use some of their artifacts to put into the trailer
as a value added visual experience for visitors. Jim will check on renting a trailer for
2 months if necessary. We need a way to measure the success of the information center.
For long term we will be
approaching businesses to see what we can do.
John suggests that we should be looking at getting a trade show booth together for future
use. Barb advised that the
Town of Black Diamond already has one and we should see what
is available and what would be needed. Jim suggests that we should look
inwardly as opposed
to outwardly for awhile.
Discussion regarding future membership meetings. We want them to be more informal where the
executive would look after looking
at the previous minutes and taking action where necessary.
Meetings shall be as follows:
- 15 minutes for chamber business (ie. treasurers reports, motions, etc.)
- 15 minutes for 2 chamber member business to discuss what they do.
- 30 minutes open discussion and networking
- 1 hour presentations.
Advertising to be done by: Community signs in both Turner Valley and Black Diamond.
News releases into
The Gateway Gazette and the Okotoks Western Wheel
Email broadcast and on the chamber site.
Flyer drops where necessary
Moved by John that we have snacks at the meetings for $100 seconded by Jim and carried.
Meeting adjourned 1:20pm
Diamond Valley Chamber of Commerce
January 22, 2008 at 4:30pm via phone
Executive Meeting
Present: Helmut, Glenn and Barb
Moved by Helmut that we hold our next meeting at the Valley Neighbors club
in Turner Valley.
We will put the motion forward to ask the members if
they wish to hold elections. If the motion proceeds we
will ask for nominations
for President, Vice President, Secretary and Treasurer.
The rest of the
meeting to be a Networking opportunity.
Moved by Barb that Glenn and Helmut review the 2007 General Ledger and prepare
a Financial Statement for the annual filing. Seconded by Helmut
Discussion regarding the request from the Town of Turner Valley, for us to hold
and election forum for their
upcoming byelection in February. As this is just for
one community we feel that it is not
something we want to do at this time
especially due to the lack of volunteer help. Barb to contact the town
and let them know.
Moved by Barb that we have our group insurance cheques direct deposited
into the bank account seconded by Glenn and carried.
Meeting adjourned at 4:45pm
Diamond Valley Chamber of Commerce
December 10, 2007
Executive Meeting
Present: Helmut, Glenn and Barb
Called to order at 8:30pm
Barb advised that the Cowboy Trail Membership is due by the end of December
The rates remain the same as last year.
Moved by Glenn that we continue our membership
with the Cowboy Trail for 2008 at the Spur Level
for $500 plus GST seconded by Helmut
and carried
Moved by Barb to accept John Kirinic's resignation as received seconded by
Glenn and carried
Helmut reported on the Mini Trade Fair in Turner Valley on December 1, 2007
17 vendors participated and all were
happy with the results. The morning was very
slow with the cold but by afternoon it became busy. Suggest doing this again in the
spring.
Helmut asked if we felt that the job descriptions for the executive needed to be updated.
With the bylaws as they are
it is felt that any problems they would take care of it.
As the elections aren't until February 2008 we need to try and recruit
someone to take over
the Treasurer's position asap.
Discussion regarding the agenda for the meeting on December 12th. Barb inquired why we
would need to be worrying about holding
special events. And suggests leaving the special events to the Black Diamond Economic Development Committee Special Events Sub
Committee to
look after. Helmut feels we need to get the ball rolling especially on the Derrick raising idea.
Meeting adjourned 9:30pm
Diamond Valley Chamber of Commerce
September 28, 2007
Executive Meeting
Present: Helmut, John and Barb
9:00 am
John brought forward that we should consider shutting down the Diamond Valley Chamber
of Commerce and try something else in 6 months.
He feels that we should have the business community decide what they want their
chamber to look like and what they do.
Helmut feels that shutting down or suspending operations would be counterproductive,
but agrees that more community involvement would be helpful.
Barb doesn't want to suspend operations as other groups have attempted this in the
past ending up no one benefiting.
It is desirable to generate interest from the business community and what they see
the chamber doing to help them.
Barb feels that if the community can see value in the Chamber that it will be an
easier road and with events like
the forum and partnerships in advertising it is getting the chamber more recognition.
In the past the chamber really
didn't get much cooperation, but it wasn't because we haven't tried. It was more
a case of no business participation.
The motion for shutting down, discontinuing or suspending the Chamber was not seconded.
John felt that we should give the community the opportunity to get on board before
we do anything drastic.
John said need to look at having different levels of membership. Business members,
associate members.
We need to involve the towns and village to show them that the chamber can be their
Economic Development leader.
John moves that we hold a social event sending out flyers to the Diamond Valley
area inviting the community to come
to this social seconded by Barb and carried.
The event will happen Wednesday November 14, 2007 from 7pm-9pm at the Flare n Derrick
in Turner Valley. We will
be inviting Ted Morton giving him the opportunity to speak to business on the subject
of
Exciting Growth in Southern Alberta Foothills Region and the Alberta Advantage for
10 minutes.
We will also invite representatives from the 4 councils for input on what they see
as the advantages
to business within Diamond Valley. John will speak about the Chamber and expectations.
The night will
wrap up with questions to the audience members.
Moved by John that we do 5500 flyers for a cost of $385 plus $500 for mass mail
out postage to happen 3 times
- one right away, one mid October and one week of event seconded by Barb and carried.
Moved by John that we have finger food at this event and invite 5 area restaurants
or deli to participate with
a $100 budget each from the Chamber for their efforts giving them the opportunity
to network and have their food sampled
seconded by Helmut and carried.
Moved by John that we pay someone $50 to watch the concession that evening so that
the youth aren't coming into
the building and helping themselves to refreshments seconded by Barb and carried.
Moved by Barb that we reserve the community signs in Turner Valley and Black Diamond
for the week of the event, seconded by Helmut and carried.
John feels that we should contact the Eagle for some radio PSA. We should also send
a press release to the
Okotoks Western Wheel and Gateway Gazette.
From this social event we should have a better understanding of the desire of the
business community and whether they
value the Chamber of Commerce in the Diamond Valley area.
Meeting adjourned 11:05am
October 23, 2007 Moved by Glenn at we sponsor cooperative advertising with Royal
LePage Foothills for the
Black Diamond Light Up to $500. Also that we advertise on the Calendar of Events
page and in the newsletter
along with our November radio slots seconded by Barb and carried
October 29, 2007 Helmut pointed out the need to thank Mike King for his help with
the pre-election forums andasked for suggestions on how to do that.
Moved by John that we purchase $50 Gas Card, $50 Fitness Card and $50 Coffee Card
and try to use our members to fill these as a thankyou gift to Mike King for his
help with the forums. Town of Turner Valley will be putting $50 towards this gift.
Waiting to hear from the town of Black Diamond, seconded by Barb and carried
Diamond Valley Chamber of Commerce
September 7, 2007
Executive Meeting
Present: Helmut, John and Barb
2:30 pm
Barb advised that Sharlene Brown - Councilor from the Town of Black Diamond, and
Wayne Paige from Alberta Municipal Affairs and Housing will be in attendance for a
presentation on Community Sustainability.
Barb suggests that with the upcoming municipal elections that the Chamber put on
all candidates
forums for the communities. Black Diamond would like this to happen,
Turner Valley
has already started planning theirs but it would look better (conflict of interest)
if the Chamber did. Longview isn't sure at this time whether they
need one or not.
MD has not responded as yet.
Moved by John that we proceed with holding the all candidates forums for each community including Longview and carried.
John has secured a moderator (Mike King) for all forums.
John has spoke with the Town of Turner Valley and they are in favour of us taking
over their forum.
Barb will stay in contact with Liza at the Town and find out
what they have done to date.
Barb will stay in contact with Mike King for setting up the agenda and finding out
some of the "Hot Topics" that we can put to the candidates.
Cowboy Trail Chili Cookoff - Black Diamond Downtown Business Association is no longer
holding events in Black Diamond
Downtown. The Cowboy Trail Tourism Association has requested that we consider taking this event
on as they would like to bring in
some cowboy related events to promote the Cowboy Trail.
Barb was involved in the Mainstreet Downtown Business events organization years ago and knows how these events are done.
The original intention of this event was to make it and trail length event inviting all
communities along the Cowboy Trail to participate.
Moved by John that at this time we are not prepared to organize such an event will look at it again in the future, carried
Alberta Small Business Week - October 14 - 20 - nothing planned at this time.
Meeting Adjourned 3:30PM
Diamond Valley Chamber of Commerce
June 8, 2007
Executive Meeting
Present: Helmut, John and Barb
Glenn sends his apologizes but he is in Edmonton
Arrangements to be made with Colleen Payne (winner of Diamond Valley Chamber of Commerce Website Treasure Hunt)
to take her picture while she receives the cheque for her winnings.
Barb to contact her and find out when she is available so that John can take her the cheque and
take a picture Barb to write something to accompany the cheque to go to the paper.
New bylaws handed out to John and Helmut to see what was changed prior to taking to the
Membership for passing on June 13, 2007
Bank signing changes - John, Helmut and Glenn to go to ATB with the minutes from May 9th
meeting
to have the signing authority changed to any 2 of the 3. John suggests doing either
June 11 or 12th
2007 Budget and Plans
John has some interesting ideas regarding events/Trade Show etc. He feels we should help in adding value to the community.
Summer time event carnival atmosphere, business co-sponsoring with youth help (Oilfields Scouting) Suggested that he
works out further details and come back with a general budget for these items.
Need to draft something up regarding profit for the future.
Requests to attend future monthly meetings have been coming in
Black Diamond Sustainability Visioning
would like to meet with us. Barb to contact them
and see if September will work.
Brook Carpenter - Travel Alberta TDR should be at our June 13th meeting.
Student Connections was here within the last year and a 1/2 regarding internet and e-commerce.
At this time there doesn't seem to be enough interest to have them out again so soon.
John suggests we purchase envelops and letterhead (500 each) with our logo and
address for future correspondences
possibly with an embossed seal. Barb to check into pricing.
Discussion regarding businesses opening in the area. Rona will be having their grand opening
on June 28th.
Moved by John that we presented them with a framed picture of the area.
seconded by Barb and carried.
Diamond Valley Chamber of Commerce
January 18, 2007
Executive Meeting
Present: Glenn, Helmut and Barb
Discussion regarding Annual Meeting. Moved by Glenn that we have an evening meeting
at Valley Neighbors in Turner Valley, commencing at 7pm as a mixer with refreshments to
be served
seconded by Barb and carried. Moved by Glenn that we advertise in the
Gateway Gazette and do a mail out to members.
Glenn is away February 12-16, Barb to
find a date that works with the hall during the week following.
Contact Danielle and get her to get the books to Jim Lawton for the financial statement
preparation so they can be approved at the annual meeting.
Scavenger Hunt is still a go - Date February 19, 2007. Barb to contact the town of
Turner Valley to see if we can use
Royalite Millenium Park (4way stop). Moved by Glenn
that we advertise in the community calendar and with posters seconded by Barb and carried.
Suggested also making sure that we put posters up at the elementary schools.
Glenn to get Heather to track down some
prizes for the event. The Firestarter will donate
one prize.
Meeting adjourned 9:30am
Diamond Valley Chamber of Commerce
November 2, 2006
Executive Meeeting
Present: Glenn, Helmut and Barb
Need to check with both towns on their sandwich board sign bylaw.
Have had complaints from business that the town of Black Diamond is going to
do away with all sandwich board signs, this isn't going over very well
Agenda for November meeting
- Minutes of October 11, 2006
- Trade Show Committee - Glenn
- Membership Fee
- Business Sign Committee - Kelly
- Business Directory
- Christmas Event - Glenn (2nd Saturday in December - Hayride)
- Family Day Event - Scavenger Hunt
- Black Diamond EDC
- HBDC Brown Bag Lunches
Meeting to discuss the opportunity to attend the Travel Alberta Conference October 29-31, 2006.
Registration has already been paid by the Town of Black Diamond Economic Development
Committee.
We would be responsible for mileage, lodging and meals
Conference would help in retaining and expanding existing business, attract new business,
tourism initiatives,
entrepreneurship and networking with other like groups. We should be responsible for bringing the information back to our community and reporting
to interested
business, councils and committees.
Moved by Barb that as we have the funds in our budget to attend conferences that we send
Helmut seconded by Glenn and carried.
Barb to send a letter to Black Diamond EDC outlining what we would be responsible for.
Meeting adjourned.
Diamond Valley Chamber of Commerce
August 10, 2006
Executive Meeting
Present:Glenn Stiller, Helmut Morscher, and Barb Froud
TRADE FAIR
Both Helmut and Glenn have met with the Eagle. They are willing to become members
of our chamber and
would like to participate in the Trade Show. They would like
to take two booths (one for The Eagle and one for AM1140).
In exchange for the booths
they are willing to advertise for the Trade Show on their stations and the community
calendar. Our cost would be two members booths for $248.
Moved by Barb and seconded by Glenn that we proceed with this offer, carried.
Meeting Adjourned
Diamond Valley Chamber of Commerce
July 17, 2006
Executive Meeting
Present: Glenn Stiller, Helmut Morscher, and Barb Froud
TRADE FAIR
Discussion regarding the trade fair in September. Barb has checked with some of the other communities
that sponsor trade fairs for pricing and contracts. Their prices are rather high and have a lot of add
ons. Glenn informed us that they use professional set up companies and that is why they are more. Helmut has suggested that
we charge $124 for members and $149 for non-members suppling 1 table and 2 chairs per booth. Should the participant
require more they are to contact Good Time Party rentals and make arrangements with them directly.
Moved by Glenn that we go with that rate, seconded by Helmut and carried.
Once the caretakers are back at school after the summer Glenn will get a floor
plan and ask if there is access
to wireless internet in the school.
Barb to work on the contract and use Okotoks Trade Fair as an example.
Cancellation
to be 50% returned if cancelled prior to 14 days of show. After 14 days no refund will be issued.
Moved by Glenn that we allow no more than 3 non profit organizations in the trade fair
-no advertising of the non profit rate per table that they need to call. At that time we can
make the decision if they fit, and are under the allowed numbers. The rate for non profit will be $75
Barb to contact both towns and see if we can get on their town signs for the week of the trade fair.
Need to purchase blue painters tape to outline where the tables will be positioned in the gym.
In the contact advise participants that they can get advertising in the center section of the Gateway Gazette for $20.
FIRST AID COURSE
Barb advised the executive that we can get a tv/vcr from the town FCSS but they are very old and not working all that well.
Moved by Glenn that we purchase a tv/vcr either as one unit or separate units for a maximum of $200 seconded by Helmut
and carried. This to be stored at the Firestarter.
MEMBERSHIPS
While Barb was researching the rates for other trade fairs she checked out what other
communities are charging
their members to join their chamber. It was discovered that Diamond Valley is rather low. Moved by Helmut
that renewing members next year that are in good standing in 2006 shall be $65, new members and returning members $75,
The businesses that join after September 1 - December 31, 2006 shall receive their membership for 2007 included in their $50
registration for 2006 but this only applies to New Members seconded by Glenn and carried>
NEXT MEETING
Barb is to include in the agenda for the meeting on September 13, 2006
Trade Show, First Aid Course
and HBDC co-sponsored event regarding
what they have available to business. Glenn
will report on new Turner Valley
Development Plans, Barb to report
on Black Diamond EDC happenings, Family Day
Scavenger Hunt event
Meeting adjourned 8:30pm
Diamond Valley Chamber of Commerce Executive Meeting
May 30, 2006
7:00 PM
Webby Inc, Black Diamond
Minutes
Present: Helmut Morscher, Glenn Stiller and Barb Froud
Discussion regarding First Aid course. We will need to rent
Valley Neighbors for 2 full days for a cost of $481.50.
We will need to track down a TV/VCR. Barb will check with the library
and see if they still have FCSS TV/VCR to loan.
Cost to be $70 per person to a maximum of 18 people over 10 people
We will be responsible for mileage for instructor at $.45/km along with
accommodation depending on where the instructor lives.
Glenn suggest that we hold the course mid September.
Barb to book the hall and then pin down the date.
Moved by Barb and seconded by Helmut that we charge members
$110 and non-members $140 carried
Helmut to write press release for the papers
Helmut to do up posters that we can use to advertise.
Barb to let EDC know so that they have record of it and help
with getting non-members to sign up.
Meeting adjourned 8:30pm
Diamond Valley Chamber of Commerce Executive Meeting
May 2, 2006
7:00 pm
Webby Inc, Black Diamond
Minutes
Present: Helmut Morscher, Glenn Stiller and Barb Froud
Meeting called to order at 7:15pm by Helmut
Discussion on the Agenda for May 10, 2006 general meeting.
Barb informed us that
Toby Johnston-Stewart will be in attendance
to cover Chamber group insurance.
Membership Package. Moved by Glenn to go ahead and photo copy the inserts
for the package,
purchase the two sided folder, have the decals made up, print membership certificates and business cards for the executive
seconded by Barb and carried.
Glenn to get the best price on the copies and get them copied.
Glenn to get two quotes on the window decals and have them made.
Helmut and Barb to make up the stickers for the fronts of the folders,
certificates and business cards.
All of the above to start with 50 copies then go from there.
Moved by Barb and seconded by Glenn to go ahead with the copies
for the prospective new members
package which should be 3 pages stapled together carried.
Moved by Barb and seconded by Glenn to go ahead with the sponsorship of this years Commercial Float
trophy for the Diamond Valley Parade at $35 carried
Moved that we don't participate in the Family Run this year as it doesn't seem to do benefit business,
but promote if with the local businesses.
Glenn suggests that we do a community function for mid December,
he proposes that we do a community
Hay Ride with a bonfire and hotdogs and hot chocolate. Glenn to start work on this.
Meeting Adjourned 9:00pm
Diamond Valley Chamber of Commerce Executive Meeting
March 22, 2006
7:30 pm
The Fire Starter, Black Diamond
Minutes
Present: Helmut Morscher, Glenn Stiller, Danielle Gosselin,
and Barb Froud
Since the marketing committee failed to make a report or submit any reasonable suggestions,
the executive will have to decide on a solution.
Moved by Helmut
that a simple 20-10-5 bounty system be put in place.
Whoever brings in a new member,
gets $20, once the new member's check has cleared. If the new member renews,
the sponsor gets $10 for the first renewal, $5 for the second renewal.
Unlike media advertisement, a bounty systems has 100% accountability, and considering the
demographics of the area, is not wasting excessive funds on the remaining few businesses that are not members
yet.
Seconded by Barb and carried.
Membership fee collection: should be handled by the treasurer. We have gotten a PayPal account and
can now accept VISA, MasterCard, PayPal as well as checks. Electronic payments generate
emails to the treasurer and to the secretary.
With check and cash payments we need an email from the treasurer to update the membership list
and mark that member as being "In Good Standing".
The treasurer should occasionally (once a month) view the on-line membership list and contact
the delinquent members. Clicking on the email address on that list will open a pre-addressed email.
The phone number is also there.
Treasurer's Report for Budget Preparation- Danielle is working on the current report and a list
of expenditures of previous years. Will need to included items such as:
- Trade Show
- AGM event
- Seminars
- Sponsorship
- AB Chamber of Commerce AGM
- Cowboy Trail Membership
- Advertising
- Office Expense
Moved by Danielle to prepare the first draft for the members to go over and have input.
2 weeks after the next general meeting the final budget should be ready for final approval
by the members seconded by Glenn and carried
Moved by Helmut and seconded by Glenn to go ahead with the ad as last year for the Foothills
Country Visitor Guide - 1/8 page ad for $121
the phone number will need to be changed carried.
Danielle to prepare the first draft with help from Barb on the questionare section.
Educational topics: Proposed by Glenn that we use the value added programs as a place
to start for educational topics and have the company representatives come out and let the chamber members know
exactly what their programs are about. We have had contact with Oilfields/Okotoks
Health Foundation and they want to come out about their Golf4Wellness Golf Tournament.
We have also received a request from the Millarville Rodeo for sponsorship for their Rodeo.
Moved by Glenn and seconded by
Helmut that we ask the Oilfields/Okotoks Health Foundation to come do a
10 minute presentation with a 5 minute Q & A to follow for our next meeting, carried.
As far as the Rodeo goes they will have to wait to see if we have time for them at the May meeting.
Membership package: Glenn is getting the package together for the
members, it will include:
- Maps of the Towns, Village, etc
- List of AB Chamber Members Benefits
- List of Members?
- Membership application
Moved by Danielle and seconded by Barb that we have Helmut Morscher have signing authority
at the bank in place of Mike Kingston carried.
Moved by Danielle and seconded by Helmut that we take $10,000 of the $13,000 that we have
in the chequing account and transfer it to our savings account to make some interest on the money,
at the same time
set up On-Line Banking so that transfers can be done electronically, carried
Meeting Adjourned 9:30pm
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